Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 15, 2025 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:12 p.m. and the roll was called. Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, APRIL 1, 2025 COMMITTEE OF THE WHOLE MEETING 25-0274 Approval of the Committee of the Whole Meeting Minutes of Tuesday, April 1, 2025. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes. The motion carried by voice vote. MAYOR’S REPORT Mayor Irvin presented a Mayoral Proclamation in honor of Sikh Awareness and Appreciation Month to members of the Aurora Sikh Community. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 15, 2025 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: 1. Tom Herget expressed his appreciation for Mayor Irvin. 2. Allyson Herget expressed her appreciation for Mayor Irvin. 3. Laura Evans spoke regarding items 25-0209 and 25-0210. 4. Curtis Wilson spoke regarding the recent City of Aurora Municipal Election. 5. Todd VonOhlen and representatives of the City of Lights Ukulele Society performed for the Committee of the Whole and announced the upcoming 8th Annual Aurora Uke Fest on April 26-27, 2025. 6. Sandi Schmitt spoke regarding item 25-0316. 7. Mercy Galicia spoke regarding the Illinois Tejano Organization. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On April 9, 2025 and Reviewed the Following Items: 25-0247 An Ordinance Establishing a Conditional Use Planned Development, Approving the Harvest Point Plan Description and amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to an underlying zoning of R-2 One-Family Dwelling District and OS-1 Conservation, Open Space And Drainage for the property located east of Raddant Road and north of Butterfield Road (PLACED ON CONSENT AGENDA) 25-0248 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone approximately 0.3 acres of the property located east of Raddant Road and north of Butterfield Road from R-1(C) One-Family Dwelling District with a Conditional Use to R-1 One-Family Dwelling District to remove the property from the Marmion Academy Plan Description (PLACED ON CONSENT AGENDA) 25-0249 A Resolution Approving a Preliminary Plan and Plat for Lots 1-62 of Harvest Point Subdivision, on vacant land located east of Raddant Road and north of Butterfield Road (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 15, 2025 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On April 10, 2025 and Reviewed the Following Items: 25-0290 An Ordinance Amending the Ward 8 Budget for the Fiscal Year 2025. (PLACED ON CONSENT AGENDA) 25-0077 A Resolution approving renewal of an Agreement for Consulting Services with Marketplace.city 20 N. Wacker Drive, Suite, 1000, Chicago IL 60606, for the purpose of performing technology purchasing services for a three-year term with an additional two-year option for a total award of $375,000. (PLACED ON UNFINISHED BUSINESS) 25-0252 A Resolution Authorizing Execution of Labor Agreement between the City of Aurora and Local 461 of the International Brotherhood of Electrical Workers, AFL/CIO. (PLACED ON CONSENT AGENDA) 25-0253 A Resolution authorizing the execution of a Phase 2 Engineering Agreement with HR Green, Inc., maximum amount of $153,789.00 and appropriating Motor Fuel Tax Funds for City's Safe Routes to School Projects in SD129, SD131, & SD204. Jason Bauer, Interim Director of Public Works - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 25-0286 A Resolution authorizing the Chief Financial Officer to execute contracts with electricity suppliers to provide electricity to the City of Aurora. (PLACED ON CONSENT AGENDA) 25-0288 A Resolution authorizing the execution of sales tax revenue sharing agreement with Valley Honda to modernize and expand its existing dealership location. Alex Alexandrou, Chief Management Officer - City of Aurora, presented. Chris Minick, Chief Financial Officer - City of Aurora, presented. Trevor Dick, Assistant Director of Economic Development - City of Aurora, responded to questions. Representatives of Valley Honda responded to questions. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 15, 2025 25-0291 A Resolution Authorizing Execution of Labor Agreement Between the City of Aurora and Association of Professional Police Officers (APPO) from 1/1/2025 through 12/31/2028. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On April 8, 2025 and Reviewed the Following Items: 25-0127 A Resolution approving estimated payments not to exceed $114,000.00 to Suburban Law Enforcement Academy for police recruit training in 2025. (PLACED ON CONSENT AGENDA) 25-0243 A Resolution establishing the maximum number of Class D: Fox Valley Mall Entertainment District On-Site Consumption liquor licenses (unofficially related to the application from Foodiva, LLC d/b/a Bawarchi Biryanis at 4250 Fox Valley Center Drive, Aurora). [Ward 10] (PLACED ON CONSENT AGENDA) 25-0268 A Resolution to approve a rental agreement with East Aurora School District 131 for the City of Aurora's Youth Services division. Simon Rodriguez, Youth Services Manager - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 25-0269 A Resolution to approve a rental agreement with West Aurora School District 129 for the City of Aurora's Youth Services division. (PLACED ON CONSENT AGENDA) 25-0277 A Resolution establishing the maximum number of Class D: Fox Valley Mall Entertainment District On-Site Consumption liquor licenses (unofficially related to the application from Kathryn's Place at 1300 Fox Valley Center Dr, Aurora). [Ward 10] (PLACED ON CONSENT AGENDA) 25-0278 A Resolution authorizing the Director of Purchasing or their designee to execute a service agreement with Oxcart Permit Systems, LLC for the creation and processing of online overweight and over-sized commercial motor vehicle permit applications. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 15, 2025 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On April 7, 2025 and Reviewed the Following Items: 25-0221 A Resolution to award the 2025 Manhole Rehabilitation to National Power Rodding Corp. (NPR) in the bid amount of $391,272. (PLACED ON CONSENT AGENDA) 25-0242 A Resolution Awarding the bid to Service Sanitation, Inc. located in Aurora, Illinois for Portable Toilet Rental/Service for various City of Aurora Divisions (PLACED ON CONSENT AGENDA) 25-0260 A Resolution authorizing Crawford, Murphy & Tilly to provide professional engineering services to the Water Production Division for a new water well construction project, in an amount not to exceed of $195,990. (PLACED ON CONSENT AGENDA) 25-0262 A Resolution authorizing Engineering Enterprises, Inc. to provide professional engineering services for the Church Road Elevated Water Storage Tank Rehabilitation project for the Water Production Division in the not to exceed amount of $206,149. (PLACED ON CONSENT AGENDA) 25-0271 A Resolution to award the Chatham Road/Circle Water Main Improvements project, located in Ward 5 to Miller Pipeline, LLC., in the bid amount of $721,605.00. (PLACED ON CONSENT AGENDA) 25-0273 A Resolution authorizing the Director of Purchasing to execute a contract with Rubino Engineering in the amount of $67,055.00 for materials testing at RiverEdge Park. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 15, 2025 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Meeting Scheduled for April 1, 2025 was Cancelled. OLD BUSINESS 25-0209 An Ordinance Granting a Conditional Use Permit for a Gas Station with Separate Diesel Lanes (Truck Stop Establishments 2841) on the Property located at the Southeast Corner of Eola Road & Diehl Road Ed Sieben, Director of Zoning & Planning - City of Aurora, presented. Brian Witkowski, New Development Engineer - City of Aurora, presented and responded to questions. Representatives on behalf of the Applicant presented and responded to questions. (PLACED ON UNFINISHED BUSINESS) 25-0210 A Resolution Approving a Revision to the Preliminary Plan and Plat for property located at southeast Corner of Eola Road and Diehl Road (PLACED ON UNFINISHED BUSINESS) NEW BUSINESS 25-0307 A Resolution approving the appointment of Steven A. Stemmet as Deputy Police Chief. (PLACED ON CONSENT AGENDA) 25-0308 A Resolution approving the appointment of Matthew T. Thomas as Police Chief. (PLACED ON UNFINISHED BUSINESS) 25-0316 A Resolution authorizing the reappointment of Gina Moga, Kevin Fitzpatrick, Mike Baum, Chistine Goerlich Weber, R. Peter Grometer, John Savage, Jonathan Hylton, Timothy Hoppa, and Cynthia Latimer to the Aurora Civic Center Authority board. This Resolution was returned to the Rules, Administration, and Procedure Committee. 25-0319 An Ordinance amending Chapter 27, specifically Sec. 27-176 "Parking Commercial Vehicles, Trailers, Truck Trailers and Truck Tractors in Residential Districts." Officer Grant Weil, Aurora Police Department, presented. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final April 15, 2025 ALDERMAN'S CORNER 4th Ward Alderman Bill Donnell gave a report on 4th Ward happenings. CLOSED SESSION A Closed Session meeting was held pursuant to the following sections of the Open Meetings Act: 1. Section 2(c)(1) to discuss the appointment, employment, compensation or dismissal of specific employees of the public body. 2. Section 2(c)(5) to discuss the purchase or lease of real property for the use of the public body. 3. Section 2(c)(11) to discuss pending or imminent litigation. A motion was made by Alderwoman Smith and seconded by Alderman Laesch to enter into Closed Session and thereafter adjourn the Committee of the Whole meeting with no further final action or public business to take place. The motion carried by the following vote: Aye: 11 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman Absent: 1 - Alderman Franco ADJOURN A motion was made to adjourn the Open Session of this meeting by Alderwoman Smith and seconded by Alderwoman Baid. The motion carried by the following vote and the Open Session of this meeting adjourned at 7:05 p.m. Aye: 11 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman Absent: 1 - Alderman Franco Submitted by: ______________________________ Jennifer Stallings, City Clerk City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final April 15, 2025 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. 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