Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 06, 2025 4:00 PM ***Please note 4:00 p.m. start time for this meeting only*** Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 4:02 p.m. and the roll was called. Present 12 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Mayor John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman Brandon Tolliver MINUTES OF THE TUESDAY, APRIL 15, 2025 COMMITTEE OF THE WHOLE MEETING 25-0333 Approval of the Committee of the Whole Meeting Minutes of Tuesday, April 15, 2025. A motion was made by Alderwoman Garza and seconded by Alderwoman Smith to approve and file the minutes as presented. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 6, 2025 MAYOR’S REPORT Mayor Irvin presented the Mayor's Award of Youth Leadership to graduating Seniors from the Aurora Youth Council. Mayor Irvin was presented with honors and recognition from the Aurora Puerto Rican Cultural Council, the African American Heritage Advisory Board and the Aurora Housing Authority, who announced the dedication of the Richard C. Irvin Community Center at 417 D Indian Trail, at the site of the Mayor's childhood home. Additionally, the restaurant, Touche French Creole named a dish after Mayor Irvin, called the Irvin Grit. Just prior to the conclusion of the meeting Mayor Irvin addressed the members of the public for a final time to thank the City of Aurora for the opportunity to serve as the 59th Mayor of Aurora. Mayor Irvin discussed all of the successes that were achieved under his administration and congratulated the new administration on their successful election and wished them the best of luck. STAFF REPORT 25-0270 Aurora Youth Council Presentation and Recognition of Graduating Members Simon Rodriguez, Youth Service Manager - City of Aurora, introduced the Aurora Youth Council who introduced themselves individually and presented an overview of events participated in by the Aurora Youth Council over the past year. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: 1. Curtis Wilson thanked Mayor Irvin for his service to Aurora. 2. Priest Pryor thanked Mayor Irvin for everything that he has done for Aurora. 3. George Gutierrez spoke regarding the Aurora Police Department. 4. Theresa Shoemaker said thank you and announced that Cities in Schools will close at the end of May, 2025. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On April 23, 2025 and Reviewed the Following Items: 25-0244 A Resolution Adopting the 2025 City of Aurora's Bicycle and Pedestrian Plan. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 6, 2025 25-0300 A Resolution authorizing the execution of an Airport Maintenance Operations Agreement with Airfield Maintenance Services, LLC for an initial five-year term in the initial amount of $424,500 with an automatic five-year renewal upon mutual consent by both parties. An annual increase based on the Consumer Price Index will be capped at four percent. (PLACED ON UNFINISHED BUSINESS) 25-0317 An Ordinance Establishing a Conditional Use Planned Development and Approving the Hurd House Plan Description for the property located at 429 W. Downer Place Jill Morgan, Planner - City of Aurora, presented and responded to questions. (PLACED ON UNFINISHED BUSINESS) 25-0335 An Ordinance Vacating a portion of the Stormwater Control Easement on the Property located at 3011 Lundquist Drive, in Will and Kendall County, Aurora, Illinois 60503 (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolutions 25-0115 A Resolution Approving the Final Plat for Eola Preserve Subdivision, located at 620 North Eola Road. This P&D Resolution was finalized (appealable). PDFNL25-004 25-0116 A Resolution Approving a Final Plan for Eola Preserve Subdivision, located at 620 North Eola Road, for a ROW Dwelling (1130) Use. This P&D Resolution was finalized (appealable). PDFNL25-005 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On April 24, 2025 and Reviewed the Following Items: 25-0281 A Resolution authorizing the Director of Purchasing to purchase technology services for Fire Station 9 from multiple vendors for a total not to exceed $365,498.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 6, 2025 25-0282 A Resolution authorizing the Director of Purchasing to purchase technology services for Fire Station 13 from multiple vendors for a total not to exceed $237,874.00. (PLACED ON CONSENT AGENDA) 25-0283 A Resolution authorizing the Director of Purchasing to purchase technology services for Fire Station 4 from multiple vendors for a total not to exceed $1,704,049.43. (PLACED ON UNFINISHED BUSINESS) 25-0302 A Resolution authorizing the purchase and installation of a Plymovent vehicle exhaust system in Fire Station #7 in the amount of $80,288 to Hastings Air Energy. (PLACED ON CONSENT AGENDA) 25-0345 A Resolution Authorizing an Intergovernmental Agreement with the Fox Valley Park District Concerning the Staging of Independence Day Fireworks on Park District Property in 2025 and 2026. (PLACED ON CONSENT AGENDA) 25-0346 A Resolution authorizing the execution of a three-year contract with Pyrotecnico Fireworks for Independence Day fireworks displays in a total annual amount not to exceed $46,000.00. (PLACED ON CONSENT AGENDA) 25-0348 A Resolution authorizing the Execution of Labor Agreement Between the City of Aurora and Aurora Supervisors Association of the Aurora Police Department from January 1, 2025 to December 31, 2028. (PLACED ON CONSENT AGENDA) 25-0349 A Resolution authorizing the sale of the City-owned seven parcels totaling 18 acres on Bilter Road east of Farnsworth Avenue. Trevor Dick, Assistant Director of Economic Development - City of Aurora, presented. Tim Kellog responded to questions on behalf of Lennar Builders. (PLACED ON CONSENT AGENDA) 25-0353 A Resolution Authorizing New Commercial Lease Agreements with Jolene Ryan, d/b/a Jumpin Java Coffee for Commercial Space at the ATC and Route 59 Train Stations. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 6, 2025 25-0354 A Resolution authorizing the execution of labor agreement between the City of Aurora and Local 1514, Council 31, American Federation of State, County, and Municipal Employees, AFL/CIO (AFSCME) from January 1, 2025 to December 31, 2028. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On April 22, 2025 and Reviewed the Following Items: 25-0315 A Resolution establishing the maximum number of Class A: Package Sales liquor licenses (unofficially related to the application from One Stop, Inc.). [Ward 4] (PLACED ON CONSENT AGENDA) 25-0330 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, the City of Elgin, and Kane County; the participation in the 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) program. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On April 15, 2025 for a Special I&T Meeting and both items discussed were held at committee. The Infrastructure & Technology Committee Met On April 21, 2025 and Reviewed the Following Items: 24-0586 A Resolution authorizing the Director of Purchasing to process a change order to the agreement with Cordogan Clark of Aurora, IL for architectural, design, engineering and construction services for Fire Department Headquarters/Fire Station #4 in the amount of $817,886.00. Dave McCabe, Fire Chief - City of Aurora, presented and responded to questions. Lauren Kiley, Cordogan Clark & Associates, presented and responded to questions. Chris Minick, Chief Financial Officer - City of Aurora, presented and responded to questions. Natalie Wiza, Emergency Management Coordinator - City of Aurora, presented and responded to questions. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 6, 2025 25-0213 A Resolution approving an automotive parts and supplies service agreement with Genuine Parts Company for the City's fleet maintenance operations using the Equalis Group purchasing cooperative. (PLACED ON CONSENT AGENDA) 25-0257 A Resolution to award a contract to Geneva Construction Co. in the amount of $3,440,441.25 for the 2025 Citywide Street Resurfacing-WEST/NORTH project. (PLACED ON CONSENT AGENDA) 25-0259 A Resolution authorizing payment to Leopardo Construction in an amount not to exceed $29,484,587, with an additional 5% contingency, for the construction the new Fire Department Headquarters (Fire Station #4) consistent with the scope of work authorized by Resolution R24-284. Dave McCabe, Fire Chief - City of Aurora, presented and responded to questions. Lauren Kiley, Cordogan Clark & Associates, presented and responded to questions. Chris Minick, Chief Financial Officer - City of Aurora, presented and responded to questions. Natalie Wiza, Emergency Management Coordinator - City of Aurora, presented and responded to questions. (PLACED ON UNFINISHED BUSINESS) 25-0310 A Resolution to award the S. Lincoln Ave. and Simms St. Sewer Separation project located in Ward 4 to H. Linden & Sons Sewer and Water, Inc. in the bid amount of $179,748.00. (PLACED ON CONSENT AGENDA) 25-0326 A Resolution to award the Jackson St., Simms St., and 5th St. Sewer Separation and 5th Ave. Water Main Replacement project, located in Ward 3, to H. Linden & Sons Sewer and Water, Inc., in the bid amount $863,333.00. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On April 15, 2025 and Reviewed the Following Items: 25-0264 A Resolution approving the appointment of Luis Lopez and Gus Antzakles to the Aurora LGBTQ Advisory Board. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 6, 2025 25-0301 A Resolution authorizing the appointment of Michael Lippman, Shirley Payne, and Ana Diaz to the "Aging-in-Community Advisory Board" (AICB). (PLACED ON CONSENT AGENDA) 25-0306 A Resolution authorizing the appointment of Dr. Robert Halverson to the Aurora Education Commission. (PLACED ON CONSENT AGENDA) 25-0311 A Resolution authorizing the appointment of Jayden Badillo to the "Sister Cities Commission" (SCC). (PLACED ON CONSENT AGENDA) 25-0312 A Resolution authorizing the appointment of Chantz Trotter to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) 25-0313 A Resolution approving the reappointment of Dave McCabe to the Aurora Firefighters Pension Fund Board. (PLACED ON CONSENT AGENDA) 25-0314 A Resolution authorizing the appointment of Steve Kulesza to the Tree Board. (PLACED ON CONSENT AGENDA) NEW BUSINESS 25-0347 A Resolution to award the rental of crowd control barricades for parades to United Rent-A-Fence, Addison, IL. (PLACED ON CONSENT AGENDA) 25-0365 A Resolution approving the appointment of Tracey Vacek as Director of Zoning and Planning. (PLACED ON CONSENT AGENDA) 25-0373 A Resolution Authorizing the Purchase of Pollution/Environmental Liability Insurance for the Period of April 30, 2025, to April 30, 2028. Deb Lang, Assistant Corporation Counsel - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final May 6, 2025 CLOSED SESSION There was no need for a closed session. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Franco to adjourn this meeting. Mayor Irvin adjourned the meeting without objection at 6:24 p.m. Submitted by: ____________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 8