Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 01, 2025 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Laesch called the meeting to order at 5:00 p.m. and the roll was called. A motion was made by Alderwoman Smith and seconded by Alderman White to allow Alderwoman Baid to participate remotely in this meeting pursuant to Sec. 2-80 of the code of ordinances. The motion carried by voice vote and Alderwoman Baid participated in this meeting remotely. Present 12 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Jonathan Núñez, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman-At-Large Keith Larson, Alderman-At-Large Will White, and Mayor John Laesch Absent 1 - Alderman Javier Bañuelos MINUTES OF THE TUESDAY, JUNE 17, 2025 COMMITTEE OF THE WHOLE MEETING 25-0527 Approval of the Minutes of the Tuesday, June 17, 2025 Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 1, 2025 MAYOR’S REPORT City of Aurora Police Officer Gerardo Chaidez was presented with the Mayor's Award of Excellence from Mayor Laesch and the Life Saving Award Certificate of Recognition from the Illinois Association of Chiefs of Police presented by Naperville Police Chief Jason Ares for his heroic lifesaving actions while on duty on January 19, 2024 and while off duty and on vacation on August 5, 2024. Hugo Saltijeral, the City of Aurora's 2025 Fourth of July Parade Grand Marshal, was honored and recognized for his contributions to the community. Mayor Laesch reinforced the City's campaign against illegal fireworks and thanked those involved in spreading the word around the City about the campaign. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: 1. Khyathi Dodda spoke regarding the promotion of plant-based meal options in schools. 2. Dr. Sandy Gonzalez Rivas spoke regarding the Aurora Rapid Response Team. 3. Adam Pauley spoke regarding mental health. 4. Cynthia Serna spoke regarding immigration. The Building, Zoning and Economic Development Committee Met on June 25, 2025 and Reviewed the Following Items: 25-0406 An Informational Discussion on the upcoming Ordinance Amending Chapter 12 of the Aurora Code of Ordinances titled Buildings and Building Regulations to Adopt the 2024 I-Series of Codes and Recommended Amendments. John Curley, Chief Development Services Officer - City of Aurora, spoke briefly. Deb Lang, Assistant Corporation Counsel - City of Aurora, responded to questions. (INFORMATION ONLY) Building, Zoning and Economic Development Committee Planning & Development Resolutions 25-0511 A Resolution Approving the Final Plat for Lots 1-62 of Harvest Point Subdivision on vacant land located east of Raddant Road and north of Butterfield Road This P&D Resolution was finalized (appealable). Enactment: PDFNL25-020 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 1, 2025 25-0512 A Resolution Approving a Final Plan on Harvest Point Subdivision, located east of Raddant Road and north of Butterfield Road, for a One Family Dwelling (1110) Use This P&D Resolution was finalized (appealable). Enactment: PDFNL25-021 REPORT OF THE FINANCE COMMITTEE The Finance Committee Meeting Scheduled for June 26, 2025 was Cancelled. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Meeting Scheduled for June 24, 2025 was Cancelled. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On June 23, 2025 and Reviewed the Following Items: 25-0433 A Resolution authorizing acceptance of the low bid from Bennett & Brosseau Roofing, Inc. for the roof replacement of the 5th Floor City Hall and 77 S. Broadway DSC, in the amount totaling $687,300.00 and a five percent (5%) contingency of $34,365.00. (PLACED ON CONSENT AGENDA) 25-0497 A Resolution authorizing the renovation of existing space in APD Investigations Unit to support a Digital Forensic Program workspace at a cost of $312,503.02. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 1, 2025 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On June 17, 2025 and Reviewed the Following Items: 25-0468 An Ordinance amending Sec. 2-277(c) of the Code of Ordinances pertaining to the qualifications of the department heads of the City. Nicholas Richard-Thompson, Deputy Chief of Staff - City of Aurora, presented. Shannon Cameron, Chief of Staff - City of Aurora, responded to questions. Deb Lang, Assistant Corporation Counsel - City of Aurora, responded to questions. (PLACED ON UNFINISHED BUSINESS) 25-0509 A Resolution authorizing the appointment of Tracey Vacek and Nicholas Richard-Thompson to the Tree Board. (PLACED ON CONSENT AGENDA) 25-0516 An Ordinance Amending Chapter 2 and Chapter 14 of the Code of Ordinances pertaining to the organization of the departments and divisions of the City. Nicholas Richard-Thompson, Deputy Chief of Staff - City of Aurora, presented. Natalie Wiza, Coordinator of Emergency Management - City of Aurora, presented. Rich Jacobs, Chief of Staff - Office of the Aldermen - City of Aurora, presented. Jennifer Stallings, City Clerk - City of Aurora, responded to questions. (HELD) Rules, Administration and Procedures Committee Resolutions 25-0506 A Resolution authorizing the Ward 1 Business Grant Program 50/50 match up to $5,000.00 per project per year for any qualifying businesses for the purpose of upgrading or improving the exterior of their property. This item was previously enacted by the Rules, Administration and Procedures Committee. Enactment: RAP25-002 25-0507 A Resolution authorizing a two-year grant program in the amount of $50,000.00 per year in partnership with Rebuilding Together Aurora (RTA) to assist qualified residents with projects in the First Ward. This item was previously enacted by the Rules, Administration and Procedures Committee. Enactment: RAP25-003 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 1, 2025 NEW BUSINESS 25-0529 A motion authorizing and directing the Chief of Human Resources Officer to execute a settlement agreement on behalf of the City in Worker's Compensation Claim #23Q05I562337. This motion was removed from the agenda with no action. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Smith to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:47 p.m. Submitted by: ____________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final July 1, 2025 Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 6