Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 19, 2025 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Laesch called the meeting to order at 5:00 p.m. and the roll was called. Present 12 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderman Javier Bañuelos, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman-At-Large Keith Larson, Alderman-At-Large Will White, and Mayor John Laesch Absent 1 - Alderman Jonathan Núñez MINUTES OF THE TUESDAY, AUGUST 5, 2025 COMMITTEE OF THE WHOLE MEETING 25-0604 Approval of the Minutes of the Tuesday, August 5, 2025 Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve and file the minutes as presented. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 19, 2025 MAYOR’S REPORT The City of Aurora experienced severe storms last weekend that caused damage to many trees throughout the City. Mayor Laesch thanked City Staff, 311, AEMA, APD, AFD, IT and specifically Jason Bauer and the Street Maintenance Team, for their cleanup efforts. Debris pickup information was provided for residents. The Free Fall Electronics Recycling Drive-Through will happen September 6, 2025. Required pre-registration begins Friday, August 22, 2025. The Aurora Farmers Market continues with Dog Appreciation Day happening on Saturday, August 23, 2025. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and Rick Lawrence presented comments to the Committee of the Whole regarding the physical appearance of the City. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On August 13, 2025 and Reviewed the Following Items: Building, Zoning and Economic Development Committee Planning & Development Resolutions 25-0602 A Resolution Approving the Final Plat for Freedom Graphic Systems Subdivision, located at 780 McClure Road. This P&D Resolution was finalized (appealable). Enactment #PDFNL 25-025 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On August 14, 2025 and Reviewed the Following Items: 25-0588 An Ordinance authorizing a 100% principal forgiveness Loan Agreement (Public Water Supply Loan Program - Home Rule Entity) for the Lead Service Line Replacement Project. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 19, 2025 25-0620 A Resolution Authorizing the Renewal of the Line of Credit (LOC) in the amount of $10 million with Old Second National Bank for a one-year term expiring on June 30, 2026. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On August 12, 2025 and Reviewed the Following Items: 25-0599 A Resolution establishing the maximum number of Class D: Fox Valley Mall Entertainment District On-Site Consumption liquor licenses (unofficially related to the application from The Soul Spot at 1300 Fox Valley Center Dr, Unit E4, Aurora). [Ward 10] (PLACED ON CONSENT AGENDA) 25-0606 A Resolution establishing the maximum number of Class B: Onsite Consumption liquor licenses, (unofficially related to the application from Ye International, LLC at 4350 E New York Street). [Ward 10] (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On August 11, 2025 and Reviewed the Following Items: 25-0581 A Resolution authorizing the Director of Purchasing to enter into an agreement with TCD Concrete Works, Inc., 306 Fairmont Court, St. Charles, IL, in the amount of $23,691.00 for a reinforced concrete slab for a greenhouse at 339 Middle Avenue. (PLACED ON CONSENT AGENDA) 25-0600 A Resolution authorizing the purchase of a replacement digger/derrick truck for the Electrical Division not to exceed the budgeted amount of $164,000.00 (PLACED ON CONSENT AGENDA) 25-0608 A Resolution authorizing the award of a contract to Schroeder Asphalt Services, Inc. in the amount of $1,464,898.53 for the 2025 Citywide Right-of-Way Maintenance Project. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 19, 2025 25-0611 A Resolution to award the Bridgeport Lane Storm Sewer Installation project, located in Wards 7 and 9, to Winninger Excavating, Inc., in the bid amount of $112,927.00. (PLACED ON CONSENT AGENDA) The I&T Committee also discussed a "walk-on" item: #25-0530 during this meeting, which is listed under the "New Business" section of this agenda. REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On August 4, 2025 and Reviewed item 25-0605 titled "A discussion on Chapter 9, Article 9-11, Sec 9-15 as it pertains to backyard chickens." and the RAP Committee recommended to hold the item at the committee level until the following committee meeting. NEW BUSINESS 25-0530 A Resolution authorizing the Director of Purchasing to purchase video conferencing hardware and services from Burwood Group, Inc., Chicago, IL, for a total amount not to exceed $280,000. Jeff Anderson, Deputy CIO - City of Aurora, presented. (PLACED ON CONSENT AGENDA) 25-0616 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Worker's Compensation Claim # 23Q05I562320. (PLACED ON CONSENT AGENDA) 25-0634 A Resolution approving the appointment of Krista Heinke as Director of Financial Operations. (PLACED ON CONSENT AGENDA) 25-0635 A Resolution approving the appointment of Mario Benavides as Assistant Superintendent of Streets. Elizabeth Coronado, Director of Human Resources - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 25-0642 A Resolution approving the appointment of Kurtis Muth as Assistant Director of Public Works / Assistant City Engineer. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 19, 2025 CLOSED SESSION A motion was made by Alderwoman Garza and seconded by Alderman Franco to enter into Closed Session and thereafter adjourn the Committee of the Whole meeting with no final action or public business to take place for purposes of the Committee of the Whole. The motion carried by the following vote and the Open Session of the meeting adjourned to Closed Session at 5:27 p.m. Aye: (11) - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Franco, Alderman Saville, Alderman Bañuelos, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman-at-Large Larson, Alderman-at-Large White. A Closed Session was held pursuant to Section 2(c)(11) of the Open Meetings Act to discuss litigation. The Closed Session meeting convened at 5:37 p.m. and adjourned at 5:54 p.m. ADJOURN Submitted by: ___________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 19, 2025 Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 6