Finance Committee

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday January 14, 2014 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:04 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT Stephanie Lulay City of Aurora: Joe Hopp, Equipment Services; Chris Lirot, Engineering; Tom Greiner, AFD; Don Davids, AFD; Stephanie Phifer, Planning & Zoning; Bill Wiet, Development Services; Ken Schroth, Public Works; Esther Phillips, Purchasing; Alex Alexandrou, Administrative Services; Carie Anne Ergo, Mayor's Office; Brian Caputo, Finance; Ray Hull, Water & Sewer; Alisia Lewis, Human Resources; Alderman Donnell, Ward 4 APPROVAL OF MINUTES 13-00930 Approval of the Finance Meeting minutes from Tuesday, December 10, 2013. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be approved and filed. The motion carried. Ayes: 3 13-00932 Approval of the Special Finance Meeting minutes from Thursday, December 12, 2013. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be approved and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes January 14, 2014 AGENDA 13-00872 Resolution Authorizing the Mayor and City Clerk to Execute the Engineering Agreement with Engineering Enterprises, Inc. and to Appropriate Motor Fuel Tax Funds for the Farnsworth Avenue Drainage Improvements A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00907 Ordinance Providing for the Termination of Special Service Area Twenty in the City of Aurora Established pursuant to Ordinance No. O92-94 on November 19, 1992. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00931 A resolution authorizing the purchase of an annual maintenance contract for the Aurora Fire Department Zetron Fire Station Alerting from Mercury Systems Naperville, Illinois. Total annual expense of $56,601.81. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00945 A Resolution authorizing the purchase of 15 replacement vehicles from the Illinois Department of Central Management Services or/and the Suburban Purchasing Cooperative in an amount not to exceed $400,000. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00946 A Resolution authorizing the purchase of fourteen (14) Ford Police Utility Interceptor vehicles and six (6) Ford Fusion police general purpose vehicles through the Suburban Purchasing Cooperative in an amount not to exceed $496,000. 00. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00947 A Resolution authorizing the purchase of one Bobcat Toolcat from Atlas Bobcat in an amount of $69,634.00 City of Aurora Page 2 Finance Committee Meeting Minutes January 14, 2014 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00948 A Resolution to purchase an Elgin Pelican Sweeper for the Street Maintenance Division from the Suburban Purchasing Cooperative in the amount of $174,320.00 . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00950 Resolution authorizing the purchase of two (2) E-One 1500 Gallon per Minute Fire Engines from Fire Service Inc., Saint John, Indiana in the amount of $803.874.00 for the Aurora Fire Department. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 13-00954 A Resolution to Purchase 3500 SmartPoint Transceivers Units and 700 Iperl Water Meters from HD Supply Waterworks Ltd., Carol, Stream, Illinois in an Amount not to Exceed $485,000.00 for the Water and Sewer Division. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00004 A Resolution Authorizing Execution of Memorandum of Agreement between the City of Aurora and the Aurora Supervisor’s Association . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00020 A Resolution Authorizing the Execution of an Agreement in Support of the Aurora Area Convention and Visitors Bureau through the Hotel Operators' Occupation Tax. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 HELD 13-00625 Resolution Authorizing the Execution of a Development Agreement with Jimi Allen Photography, Inc. for 56-58-60 S LaSalle St (Jimi Allen City of Aurora Page 3 Finance Committee Meeting Minutes January 14, 2014 Photography, Inc. - AU22/3-11.285-AG - ES - Ward 2) ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:01 PM.. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4