Finance Committee

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday June 24, 2014 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:09 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT Stephanie Lulay, Ronald Jaffe, George Scowins City of Aurora: Brett Weiler, Streets Dept.; Rosario DeLeon, Public Properties; Daryl Devick, Public Works; Chris Lirot,, Engineering; John Mezaros, Electrical Dept.; Jim Dahl, MIS; Andrew Feuerborn, APD/MIS; Jim Pilmer, Neighborhood Standards; Lt. Abbs, APD; Sherwood Edwards, Intern; Joe Hopp, Equipment Services; Steven Andras, Airport/Engineering; Esther Phillips, Purchasing; Alderman Donnell, Ward 4 APPROVAL OF MINUTES 14-00486 Approval of the minutes from the 6-10-2014 finance committee meeting. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 14-00428 A Resolution approving an Intergovernmental Agreement between the City of Aurora, Illinois and the Illinois Department of Transportation (IDOT) for sharing of geospatial data. City of Aurora Page 1 Finance Committee Meeting Minutes June 24, 2014 A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00448 A Resolution Authorizing the Purchase of Bulk Rock Salt In The Amount of $70.44 Per Ton from Morton Salt Inc. Chicago, IL for the Division of Street Maintenance . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00475 A resolution appropriating $1,209,480 of Motor Fuel Tax Funds for snow removal for the 2014 - 2015 winter season. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00449 A Resolution Authorizing the Mayor and City Clerk to Approve the Local Agency Agreement for Federal Participation with the State of Illinois, to Execute the Construction Engineering Agreement with TranSystems and to Appropriate Motor Fuel Tax Funds for the Acquisitions, Construction and Engineering Services related to the Ohio Street Bridge Replacement Project . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00453 A Resolution authorizing the Mayor and City Clerk to approve the Local Agency Agreement for Federal Participation with the State of Illinois and execute the Phase II Engineering Services Agreement with HR Green, Inc. for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section 14-00210-02-PV . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00499 A Resolution to ratify the purchase of street light poles in the total amount of $48,996 from Ameron Pole Products . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00459 A Resolution to purchase one Vac-con V312/1300 combination sewer machine from EJ Equipment 6949 N.3000 E. Rd. Manteno, IL 60950 in City of Aurora Page 2 Finance Committee Meeting Minutes June 24, 2014 the total amount of $288,039.00 which includes a trade in allowance of $28,000.00 for unit # 63-160). This Resolution was held 14-00489 A Resolution approving of the Wright Express Fleet Card for refueling of City vehicles as a backup to the Central Garage fuel station). A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00469 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, the County of Kane, and the City of Elgin; the participation in the Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and the use of the City of Aurora's portion toward special equipment purchases. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00476 A Resolution Authorizing the Annual Renewal of Checkpoint Firewall Platforms and Related Software and Peripherals Maintenance Services with Guardian Technologies, Inc., Aurora, Illinois in the Amount of $62,277.24 for the Aurora Police Department. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00498 A Resolution authorizing the Mayor to enter into a Program Funding Agreement with Illinois Department of Commerce and Economic Opportunity (DCEO) in the amount of $100,000.00 for eligible uses in connection with the Illinois Recycling Grants Program (IRGP) for Aurora, Illinois. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 14-00503 A Resolution authorizing the execution of a contract to purchase real property known as 1044 Gates Street, Aurora, Illinois . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: City of Aurora Page 3 Finance Committee Meeting Minutes June 24, 2014 A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:52 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4