Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday February 10, 2015 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:05 PM. Alderman Mervine joined the meeting at 3:06 PM ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT George Scowins, Ronald Jaffe, Steven Lord City of Aurora: Joe Hopp, Equipment Services; Jim Dahl, MIS; Ray Hull, Water & Sewer Division; Esther Phillips, Purchasing Dept.; Alderman Donnell, Ward 4; Ken Schroth, Public Works; Bill Wiet, Development Services APPROVAL OF MINUTES 15-00061 Approval of the 1/27/2015 finance meeting minutes . A motion was made by Alderman Bohman, seconded by Chairperson O'Connor, that this agenda item be accepted and filed. The motion carried. Ayes: 2 AGENDA 15-00071 An Ordinance Approving a Settlement Agreement for the Acquisition of 330 North Broadway Avenue, Aurora Illinois A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes February 10, 2015 15-00036 A Resolution authorizing the purchase of a three year Microsoft Enterprise License renewal From CDW-G, Inc. for the MIS Division under the State of Illinois Central Management Services contract in amount the amount of $112 ,646.01 annually. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00050 A Resolution approving the use of professional services from Mr. Dennis M. Smith for optical fiber infrastructure consulting services in an amount of $80.00 per hour not to exceed $40,000.00 annually for the MIS Division. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00062 A Resolution authorizing a 5 year Lease Agreement with Key Government Finance (Cisco) for Cisco Smartnet maintenance for the City's voice over IP phone system. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00066 A Resolution to accept the Parts and Material Quotations for the Water and Sewer Maintenance Division . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00067 A Resolution requesting approval to purchase 16 Cale CWT Daily Parking Machines from Total Parking Solutions 2721Curtiss St. Downers Grove, IL 60515 for the RT 59 Transit Center in the amount not to exceed $200,000.00 A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00084 A Resolution to purchase a used 2014 Freightliner with a Century rollback car carrier from Zip's Truck Equipment as a sole source in the amount of $62,575.00 . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes February 10, 2015 15-00087 A Resolution Approving a Memorandum of Understanding between the City of Aurora and DuPage Properties Venture for Lots 502 and 503 of Butterfield Center for Commerce and Industry A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00089 A Resolution Authorizing ComEd to Bury the Proposed ComEd 12kv Overhead Feeder W1133 Transmission Line Along Bilter Road from Eola Road West to the Prairie Path in an Amount Estimated to be $550,000. Approved pending further discussion of overall cost estimates and how payment is to be made. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:16 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3