Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday March 10, 2015 3:00 PM Chairperson Bob O'Connor Alderman Rick Mervine Alderman Kristina "Tina" Bohman Alderman John Peters (Alt) CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:08 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina Bohman OTHERS PRESENT Steven Lord, George Scowins, Ron Jaffe, Nestor Garcia City of Aurora: Jeff Schmidt, Parks & Recreation; Chris Lirot, Engineering; Rosario DeLeon, Public Properties; Joe Hopp, Equipment Services; Eric Gallt, Engineering; Esther Phillips, Purchasing Dept.; Dan Anderson, Parks Dept.; Brian Caputo, Finance Dept.; Brett Weiler, Street Maintenance; Rick Guzman, Mayor's Office APPROVAL OF MINUTES 15-00157 Approval of the 2/24/2015 finance meeting minutes. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 15-00108 A Resolution Authorizing the Execution of an Intergovernmental and Lease Agreement between the City of Aurora, Aurora East School District #131 and the Fox Valley Park District for the tennis facility at Phillips Park, six owned by the City of Aurora and six owned by Aurora East School District #131 . City of Aurora Page 1 Finance Committee Meeting Minutes March 10, 2015 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00135 A Resolution Accepting the Bid from Classic Landscape Ltd., West Chicago, IL for the East Side Landscape Maintenance for the Divisions of Street Maintenance, Parks & Recreation, and Property Standards for 2015 and 2016 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00173 A Resolution Accepting the Bid from Twin Oaks Landscaping, Inc., Oswego, IL for the West Side Landscape Maintenance for the Divisions of Street Maintenance, Parks & Recreation, and Property Standards for 2015 and 2016 . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00178 A Resolution Accepting the Bid from Beary Landscape Management, Lockport, IL for the Facilities and Grounds Landscape Maintenance for Various City Divisions for 2015 and 2016 . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00138 A Resolution authorizing the Mayor to execute an amendment to the 2006 agreement for the North Aurora Road Underpass between the City of Aurora, City of Naperville, and Naperville Township Road District and corresponding Motor Fuel Tax appropriation. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00155 A Resolution Authorizing the execution of a contract to hire a Contractual Golf Professional for the 2015 golf season in the amount not to exceed $31 ,500.00 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00176 A Resolution Accepting the bid from Service Sanitation of Gary, Indiana and also located in Aurora, Illinois for Portable Toilet City of Aurora Page 2 Finance Committee Meeting Minutes March 10, 2015 Rental/Service for various City of Aurora Divisions . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00172 A Resolution Authorizing the Mayor to execute the Local Agency Agreement for Federal Participation with the State of Illinois, authorizing the Director of Purchasing to sign the Construction Engineering Agreement with V3 Companies and to Appropriate Motor Fuel Tax Funds for the Sheffer Road Bridge Replacement Project . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:38 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3