Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday June 09, 2015 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Acting Chairman Mervine called the meeting to order at 3:08 PM. ROLL CALL Present: 3 - Alderman Tina Bohman, Alderman Rick Mervine and Alt - Alderman Ted Mesiacos OTHERS PRESENT Adam McCabe, Steven Lord, Paul Blackstone City of Aurora: Blanca Dominguez, Legal Dept.; Chief Thomas, APD; Jolene Coulter, Purchasing; Steve Andras, Engineering; Dan Barreiro, Community Services; Brian Caputo, Finance; Daryl Devick, Public Works; Alderman Donnell, Ward 4, Alderman Mesiacos, Ward 3; Ray Hull, Water & Sewer; Carie Anne Ergo, Mayor's Office; Shanita Thompson, MIS; Jim Pilmer, Neighborhood Standards; Charles Koch, MVPS; Ken Schroth, Public Works APPROVAL OF MINUTES 15-00460 Approval of the 5/26/2015 finance meeting minutes. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be accepted and filed. The motion carried. Ayes: 2 AGENDA 15-00461 An Ordinance of the City of Aurora, Illinois, Ascertaining the Prevailing Wage Rate of Wages for Laborers, Mechanics, and other Workers Employed in Public Works Projects . A motion was made by Alderman Bohman, seconded by Alderman Mervine, City of Aurora Page 1 Finance Committee Meeting Minutes June 9, 2015 that this agenda item be recommended for approval. The motion carried. Ayes: 2 15-00462 An Ordinance Authorizing the Execution of a Lease Agreement with SprintCom, Inc. for the Placement and Operation of Communication Facilities on the Monopole located at 1325 W. Indian Trail Road, Aurora, Ilinois. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 2 15-00466 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2014 and Ending December 31, 2014 (Amendment #2 for the 2014 Fiscal Year) . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 2 15-00475 An Ordinance Amending Chapter 48, Article II, Section 48-57 Entitled "Charges For Services" Of The Aurora Code Of Ordinances . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 2 15-00465 A Resolution to Purchase iPerl Water Meters and SmartPoint Transceiver Units from HD Supply Waterworks, Ltd., Carol Stream, Illinois as the annual division budget allows for the Water Meter and Reading Device Change-Out Program. Alderman Mesiacos requested to join the meeting due to Alderman O'Connor's excused absence. Acting Chairman Mervine invited him to join the meeting at 3:21 PM. A motion was made by Alderman Bohman, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00476 A Resolution Authorizing the Mayor and City Clerk to execute an Agreement with the Illinois Department of Transportation for the Maintenance of Municipal Streets . A motion was made by Alderman Bohman, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes June 9, 2015 15-00477 A Resolution Authorizing The Execution Of An Intergovernmental Agreement Between The City Of Aurora And West Aurora School District No. 129. A motion was made by Alt - Alderman Mesiacos, seconded by Alderman Mervine, that this agenda item be held. The motion carried. Ayes: 3 15-00487 A Resolution Awarding a Request for Proposal (RFP) 15-39 to Bluestone Design Build to Provide Exhibit Design/Build Services for the Grand Army of the Republic (GAR) Memorial Museum in the Amount of $246,000. A motion was made by Alderman Bohman, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00488 A Resolution authorizing submittal of a Surface Transportation Program (STP) funding request to the Kane/Kendall Council of Mayors in connection with the Eola Road (Montgomery Road to 87th Street) Project, Section 10-00292-00-WR . A motion was made by Alderman Bohman, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00489 A Resolution authorizing submittal of a Surface Transportation Program (STP) funding request to the Kane/Kendall Council of Mayors in connection with the East New York Street (Farnsworth to Welsh) Reconstruction Project, Section 14-00210-02-PV . A motion was made by Alderman Bohman, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00492 A Resolution authorizing the Mayor and City Clerk to approve the Local Agency Agreement for Federal Participation with the State of Illinois and the Phase III Engineering Services Agreement with HR Green, Inc. for the Indian Trail Road (Orchard Road to Edgelawn Drive) Resurfacing Project, MFT Section # 15-00305-00-RS, and the City Clerk to sign the associated Motor Fuel Tax Resolution in the amount of $187,600. A motion was made by Alderman Bohman, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes June 9, 2015 15-00510 A Resolution Approving the creation of a Neighborhood Group Support Program. A motion was made by Alderman Bohman, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00286 A Resolution setting fees for the City of Aurora's Rental Licensing Program. A motion was made by Alderman Bohman, seconded by Alt - Alderman Mesiacos, that this agenda item be forwarded with no recommendation to the Committee of the Whole. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Bohman, seconded by Alt - Alderman Mesiacos, that the meeting be adjourned. Acting Chairman Mervine adjourned the meeting at 5:24 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4