Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday June 23, 2015 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:06 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Steven Lord, Judith Dawson, Tim Rater, Erika Miller, Michael Preston, Kim Granholm, Bob Reuland City of Aurora: Blanca Dominguez, Legal; Jim Birchall, Central Services; Charles Koch, MVPS; Joe Hopp, Equipment Services; Brett Weiler, Street Dept.; Alderman Donnell, Ward 4; Alderman Mesiacos, Ward 3; Tim Forbes, Street Dept.; Jim Pilmer, Neighborhood Standards; Lt. Abbs, APD; Dan Barreiro, Comminity Services; Amy Munro, Neighborhood Redevelopment; Brian Caputo, Finance Dept.; Dan Anderson, Parks Dept.; Bill Wiet, Development Services; Stephane Phifer, Planning & Zoning; Andrew Feuerborn, MIS/APD; Ken Nelson, MIS/APD APPROVAL OF MINUTES 15-00520 Approval of the 6/9/2015 finance meeting minutes . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 2 Abstain: 1 15-00549 Approval of the 6/16/2015 special finance meeting minutes. . A motion was made by Alderman Mervine, seconded by Alderman Bohman, City of Aurora Page 1 Finance Committee Meeting Minutes June 23, 2015 that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 15-00468 An Ordinance for the Establishment of Special Service Area Number #181 Chicago Premium Outlets - Surplus Parking Lot Expansion, Kane County, in the City of Aurora A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00470 An Ordinance for the Establishment of Special Service Area Number #182 Victory Packaging - Sequoia & Randall, Kane County, in the City of Aurora. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00471 An Ordinance for the Establishment of Special Service Area Number #185 958 Corporate Boulevard 958 Corporate Industrial Holdings, LLC, Kane County, in the City of Aurora . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00472 An Ordinance for the Establishment of Special Service Area Number #186 966 Corporate Boulevard Mitutoyo America Corporation, Kane County, in the City of Aurora . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00259 A Resolution to purchase two 2015 Ford F-750 Chip Dump Trucks from Altec Industries as a sole source in the amount of $165,450.00 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00504 A Resolution to ratify the payment to Schindler Elevator for the emergency repairs to the northwest elevator in the amount of $21,495.00 and approve the identical repairs and upgrades to the southeast elevator in the amount not to exceed $40,000.00 as a sole City of Aurora Page 2 Finance Committee Meeting Minutes June 23, 2015 source. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00332 A Resolution Awarding Request for Proposal (RFP) 15-12 to the Women’s Business Development Center to Provide Small Business Micro-Lending Services - Community Development Block Grant (CDBG) Program. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00490 A Resolution Authorizing the Annual Renewal of Checkpoint Firewall Platforms and Related Software and Peripherals Maintenance Services with Guardian Technologies, Inc., Aurora, Illinois in the Amount of $86,229.70 for the Aurora Police Department. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00494 A Resolution Authorizing the Purchase of Cisco networking and server equipment maintenance for the Aurora Police Department in the amount of $44,046 from Sentinel Technologies, Inc. of Downers Grove, Illinois. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00544 A Resolution to purchase Matrox Keyboard, Video and Mouse Extenders for the Aurora 9-1-1 Center in the amount of $48,020 from CDW-G through the National IPA contract . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00496 A Resolution Authorizing the execution of a first amendment to the current agreement with Parkmobile USA, Inc., Atlanta, Georgia to provide pay-by-phone option for daily parking at the Route 25 Transportation Center . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes June 23, 2015 15-00505 A Resolution authorizing the purchase of VoiceUtility IVR payment service from Selectron Technologies, Inc., Portland, Oregon in the amount of $34,450.00. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00526 A Resolution Authorizing Execution of the Fourth Amendment to the Intergovernmental Agreement between the City of Aurora and the Aurora Civic Center Authority Regarding the Management of RiverEdge Park and John C. Dunham Pavilion A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be forwarded with no recommendation to the Committee of the Whole. The motion carried. Ayes: 3 . 15-00540 A Resolution authorizing the Mayor to sign all documents for the participation in the Blight Reduction Program through the Illinois Housing Development Authority A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00541 A Resolution to extend Motor Vehicle Parking Enforcement professional services contract for two years through Globetrotters International, Inc. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00542 A Resolution Authorizing a Contract with F.H. Paschen, S.N. Nielsen & Associates, LLC for the tuck-pointing for the Animal Control and Care Facility located at 600 S. River Street in the amount of $37,977.13 through the Naperville Job Order Contract Program. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00543 A Resolution authorizing the purchase of 160 uninterrupted power supply ("UPS") batteries for the Aurora Police Department headquarters and the purchase of two annual preventive maintenance contracts from Critical Uptime Services for a total of $77,641.38. A motion was made by Alderman Mervine, seconded by Alderman Bohman, City of Aurora Page 4 Finance Committee Meeting Minutes June 23, 2015 that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00548 A Resolution for the purchasing authority of professional services from Midwest Environmental Consulting Services, Inc. of Yorkville, Illinois in the amount not to exceed $80,000.00 for city demolition projects coordinated by the Department of Neighborhood Standards. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00550 A Resolution requesting authorization for purchasing authority of professional services from Wills, Burke, Kelsey Associates in the amount not to exceed $25,000.00 for demolition projects coordinated by the Department of Neighborhood Standards A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00563 A Resolution to Enter into an Agreement with Michael Preston of 176 Westwood Ln., North Aurora, IL 60542 for Non- Exclusive Boat Rental Concessions at Phillips Park Mastodon Lake . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 RETURNED ITEMS 15-00350 A Resolution Approving an Amended Intergovernmental Parking Agreement Between the City of Aurora and Waubonsee Community College Located at 18 South River Street, Aurora, Illinois. This Resolution was held 15-00286 A Resolution setting fees for the City of Aurora's Rental Licensing Program. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval as amended. The motion carried. Ayes: 3 HELD 15-00477 A Resolution Authorizing The Execution Of An Intergovernmental City of Aurora Page 5 Finance Committee Meeting Minutes June 23, 2015 Agreement Between The City Of Aurora And West Aurora School District No. 129. This Resolution was held ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 5:06 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 6