Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday December 08, 2015 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:06 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Steve Lord, Court Carlson City of Aurora: Chuck Nelson, Neighborhood Standards; Jim Birchall, Central Services; Joe Hopp, Equipment Services; Rhonda Lea, APD; Tom Greiner, AFD; Cletus Rettenmeier, AFD; Cecilia Soto, Customer Service; Daisy Porter-Reynolds, Library; Alex Alexandrou, Administrative Services; Alisia Lewis, Human Resources; Ken Nelson, IT/APD; Andrew Fruerborn, IT/APD; Eric Shoeny, Engineering; Ted Beck, MIS; LaDonna Carr, Human Resources; Esther Phillips, Purchasing; Cmdr. J. Groom, APD; Alderman Donnell, Ward 4; Daryl Devick, Public Works; Carie Anne Ergo, Mayor's Office; Alderman Mesiacos, Ward 3; Bill Wiet, Development Services; APPROVAL OF MINUTES 15-01067 Approval of the 11/24/2015 finance committee meeting minutes. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 15-01020 An Ordinance Levying Taxes For The City Of Aurora, Illinois For The Fiscal Year January 1,2015 Through December 31, 2015. City of Aurora Page 1 Finance Committee Meeting Minutes December 8, 2015 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01022 An Ordinance Levying Library Fund Taxes For The City Of Aurora, Illinois For The Fiscal Year January 1,2015 Through December 31, 2015. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01023 An Ordinance Authorizing And Providing For The Abatement Of General Obligation Bond Tax Levies. 2015 Tax Levy Extension . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00965 A Resolution For the modernization of the City Hall elevator located at 44 E. Downer Place, in the amount of $158,265.84, from F.H. Paschen, S.N. Nielsen & Associates, LLC Chicago, IL through the Naperville Job Order Contract Program . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-00970 A Resolution Authorizing the continued services of civilian fingerprint analysts Julie Smith and Gina Minetti as contractual consultants for the purpose of fingerprint analysis and identification for the Aurora Police Department. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01047 A Resolution to purchase nine (9) Masimo RAD 57 carbon monoxide monitoring devices from the Masimo Company in the amount of $48,122.95 for the Aurora Fire Department . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01054 A Resolution to approve a purchase of a used 2012 Ford F550 with an Altec Electrical Aerial bucket for the Electrical Maintenance Division from Global Industries as a sole source in the amount of $48,000 .00 City of Aurora Page 2 Finance Committee Meeting Minutes December 8, 2015 A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01057 A Resolution approving an agreement with Accela, Inc. of San Ramon, California for their PublicStuff Customer Relationship Management (CRM) hosted solution in an annual amount of $27,000.00, and a one-time $6,000.00 data conversion fee . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01061 A Resolution to approve the lowest responsive responsible bid for the City Clerk Office remodel and the additional HVAC upgrades to R.C. Wegman Construction Company of Aurora, IL in the amount of $129,000, plus a 10% contingency to the agreed award amount. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01064 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01069 A Resolution for the approval of Total Facility Maintenance, Inc., Wood Dale, IL, A. Lindoo Building Maintenance LTD., Aurora, IL, and All Cleaners Inc., Willowbrook, IL as the lowest responsive responsible bidders for the janitorial contracts for the City of Aurora with the effective date of January 1, 2016. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01075 A Resolution Authorizing the Purchase of Excess Liability and Cyber Liability Insurance for the Period of December 31, 2015 through December 31, 2016. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01077 A Resolution Authorizing the Renewal Purchase of Property/Boiler-Machinery, Excess Workers Compensation, Crime and City of Aurora Page 3 Finance Committee Meeting Minutes December 8, 2015 Fine Arts Insurance for the Period of December 31, 2015 through December 31, 2016. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01083 A Resolution Authorizing the Purchase of Intergraph CAD (Computer Aided Dispatch), Intergaph RMS (Records Management System) and Xerox Firehouse RMS (Fire Records Management) Systems from Intergraph Corporation of Huntsville Alabama for a Purchase Amount Not to Exceed $5,288,000 as well as Signatory Authority for Related Contracts with Intergraph Corporation of Huntsville Alabama and Xerox Government Systems, LLC (Firehouse). A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01079 A Resolution Establishing Application, License and Renewal Fees for Private Immobilization of Vehicles on Private Property in the City of Aurora A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01099 A Resolution Authorizing the Execution of an Agreement in Support of the Aurora Area Convention and Visitors Bureau through the Hotel Operators' Occupation Tax . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01095 A Resolution Authorizing the Execution of a Land Purchase Contract for Vacant Property Located at the Southeast Corner of New York and River Street (PIN 15-22-302-020) A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01076 A Resolution Authorizing the Local Agency Agreement for Federal Participation with the State of Illinois, the Construction Engineering Agreement with HR Green, Inc. and the Appropriation of Motor Fuel Tax Funds for Construction and Engineering Services, all related to the Eola Road Reconstruction - Montgomery to 87th Street Project #GB053 (Section # 10-00292-00-WR). City of Aurora Page 4 Finance Committee Meeting Minutes December 8, 2015 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01093 A Resolution Authorizing Presence Saint Joseph Hospital to Provide An Employee Assistance Program (EAP) for the Period of January 1, 2015 through December 31, 2016 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01100 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Non-Exempt Pay Plan. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01101 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Executive Pay Plan. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 15-01066 Treasurer's Report - October 2015 This Reports/Studies was discussed and filed ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Alderman O'Connor adjourned the meeting at 5:14 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5