Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday March 08, 2016 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:07 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Steven Lord, Jim Schweizer City of Aurora: Tim Forbes, Street Dept.; Derrick Winston, Equipment Services; Esther Phillips, Purchasing; Jim Birchall, Central Services; Don Davids, AFD; Gina Moga, Special Events; Chris Lirot, Engineering; Jason Bauer, Engineering; John Russell, Community Services; Carie Anne Ergo, Mayor's Office; Brian Caputo, Finance Dept.; Alderman Donnell, Ward 4; Chuck Nelson, Neighborhood Standards; Connie Krug, Aldermen's Office APPROVAL OF MINUTES 16-00184 Approval of the 2/23/2016 special joint meeting minutes for the finance committee. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 16-00185 Approval of the 2/23/2016 finance committee minutes. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes March 8, 2016 AGENDA 16-00208 An Ordinance Amending Chapter 44, Article VII, Entitled "Privilege Tax On Service Of Food Or Alcoholic Liquor Or The Sale Of Alcoholic Liquor At Retail" Of The Aurora Code Of Ordinances . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00052 A Resolution authorizing the City of Aurora to enter into a ten (10) year License Agreement with the Fox Valley Park District for the use and development of land located immediately south of the City of Aurora Animal Control and Care Facility located at 600 S River Street. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00084 A Resolution to establish a city-wide janitorial supplies program . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00125 A Resolution to authorize the purchase of a 2016 Elgin Whirlwind MV sweeper from Standard Equipment for the Street Maintenance Division in the amount not to exceed $270,000.00 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00154 A Resolution Authorizing a professional services contract with Kluber Inc. for $27,500 for design, specification development and construction management to install an emergency backup generator at AFD Fire Station 3. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00173 A Resolution Authorizing the Sale of Obsolete and Surplus Property A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes March 8, 2016 16-00201 A Resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507 in the amount of $444,815.00 for the 2016 Citywide Water and Sewer Maintenance Patching Program. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00204 A Resolution Authorizing the 2016 Ward Neighborhood Cleanup and Shred Event Programs for the City of Aurora . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval as amended. The motion carried. Ayes: 3 16-00205 A Resolution to Award the Contract for the 2016 Neighborhood Street Resurfacing Projects to Builders Paving, LLC, 4413 Roosevelt Road, Suite 108, Hillside, IL 60162 in the amount of $4,038,960.95 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00210 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with V3 Companies . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00211 A Resolution Authorizing the City to apply for and accept a Kane County Grand Victoria Riverboat Fund grant for a project to light up the Water Street Mall. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00212 A Resolution Authorizing the City to apply for and accept a Kane County Grand Victoria Riverboat Fund grant to help improve the environmental condition of Millennium Plaza . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: City of Aurora Page 3 Finance Committee Meeting Minutes March 8, 2016 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:03 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4