Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday March 22, 2016 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:10 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Jim Schweizer, Ramona Wood, Steven Lord, Pat Kelsey, John Crow, Steve Tyriver City of Aurora: Andrew Feuerborn, IT/APD; Ken Nelson, IT/APD; Stephanie Phifer, Planning & Zoning; Bill Wiet, Community Development; Chuck Nelson, Neighborhood Standards; Gio Santana, Property Standards; Amy Munro, Neighborhood Redevelopment; Charles Koch, MVPS; Esther Phillips, Purchasing; Eric Shoeny, Water & Sewer; Bob Dunn, AFD; Alderman Donnell, Ward 4, Alderman Mesiacos, Ward 3; Carie Anne Ergo, Mayor's Office; Alex Alexandrou, Administrative Services; Ted Beck, MIS APPROVAL OF MINUTES 16-00236 Approval of the 3/8/2016 finance committee minutes . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA 16-00197 A Resolution Authorizing an agreement with Semper Fi Land Services, Inc. for the Site Improvements for RiverEdge Park Expansion Parcels at 310 and 330 N Broadway City of Aurora Page 1 Finance Committee Meeting Minutes March 22, 2016 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00198 A Resolution to Execute a Professional Consulting Services Contract with WBK Engineering, LLC for Construction Services for the RiverEdge Park Expansion Parcels at 310 and 330 N Broadway . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00203 A Resolution to purchase a VAC-CON Combination Sewer Cleaning machine from EJ Equipment through the Suburban Purchasing Cooperative in the amount of Three Hundred and Four Thousand Four Hundred and Sixty Dollars and no Cents ($304,460.00). A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00215 A Resolution Authorizing the purchase of Nimble Storage equipment for the Police and Fire Departments in the amount of $257,157 .00 from Sentinel Technologies, Inc. of Downers Grove, IL. via a National Association of State Procurement Officials contract. . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00244 A Resolution Requesting Approval to Accept the Five (5) Year Lease Proposal from Pitney Bowes for Connect + 2000 Series Postage Machine for the City Hall Mailroom . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00251 A Resolution Requesting Approval to Accept the Five (5) Year Lease Proposal from Pitney Bowes for Relay 4000 Inserting System for the City Hall Mailroom. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00252 A Resolution Authorizing the Mayor to sign all documents for participation in the Blight Reduction Program through the Illinois Housing Development Authority City of Aurora Page 2 Finance Committee Meeting Minutes March 22, 2016 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00259 A Resolution Authorization to accept the bid from Superior Asphalt Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase Program. This Resolution was held 16-00267 A Resolution to Execute a Professional Consulting Services Contract with CB&I Environmental & Infrastructure, Inc. for Environmental Consulting Services for the RiverEdge Park Expansion Parcels at 310 and 330 N Broadway. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00276 An Ordinance Reserving 2016 Volume Cap in Connection with Private Activity Bond Issues, and related matters . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00277 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2016 and Ending December 31, 2016 (Amendment #1 for the 2016 Fiscal Year) . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:02 PM. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3