Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday May 24, 2016 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Acting Chairman Mervine called the meeting to order at 3:13pm. ROLL CALL Alderman O'Connor arrived at 3:43pm. Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Steve Lord, Beacon News; Todd Schmitz; Jeff Schmidt City of Aurora: David Hulseberg, Invest Aurora; Chris Lirot, Engineering; Jason Bauer, Engineering; Daryl Devick, Engineering; Stacey Hamling, Finance; Bill Wiet, Development Services; Dan Feltman, Engineering; Esther Phillips, Purchasing; John Russell, Community Services; Bill Donnell, Ward 4 Alderman; Carie Anne Ergo, Mayor's Office; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 16-00442 Approval of the minutes from the Finance Committee on May 10, 2016. A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be accepted and filed. The motion carried. Ayes: 2 AGENDA 16-00431 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015 City of Aurora Page 1 Finance Committee Meeting Minutes May 24, 2016 (Amendment #2 for the 2015 Fiscal Year . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 2 16-00152 A Resolution authorizing an Intergovernmental Agreement between the Illinois State Toll Highway Authority, the City of Aurora, and the Aurora Township Highway Department regarding the replacement of the bridge at Farnsworth Avenue and the Ronald Reagan Memorial Tollway (I-88). A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 2 16-00353 A Resolution authorizing the Director of Purchasing to enter into a 2016-2018 professional services agreement for water system leak detection services with ADS Environmental Services, 935 W. Chestnut Street, Suite 415, Chicago, IL 60642 for an amount not to exceed two hundred thirty-six thousand, six hundred forty dollars and thirty-two cents ($236,640.32), with extensions based on mutual agreement between the City and the consultant . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 2 16-00354 A Resolution to reject the one bid received for the 2016 Stone Material Bid for the Public Works Water and Sewer Division . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 2 16-00445 A Resolution Authorizing the Execution of a New Golf Car Lease Agreement for Phillips Park Golf Course . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 2 16-00447 A Resolution to accept the bid from Enterprise Leasing of Chicago, 1050 Lombard Rd, Lombard, Illinois, for a three year vehicle rental agreement for the Aurora Police Department . This Resolution was held 16-00456 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with HR Green, Inc., Authorizing the Mayor to City of Aurora Page 2 Finance Committee Meeting Minutes May 24, 2016 Execute the Local Agency Agreement for Federal Participation with the State of Illinois, and to Appropriate Motor Fuel Tax Funds for the Montgomery Road Bridge Project, MFT #16-00315-00-BR . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Alderman O'Connor took over as chairman. Ayes: 2 16-00425 An Ordinance Approving the Second Commercial Real Estate Sales Contract for the sale of City-owned Property located at 2500 North River Road, North Aurora, Illinois, Commonly Known as the Fox Valley Golf Course A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00429 An Ordinance Approving First Amendment to Ordinance O14-097, an Ordinance Authorizing the Execution of a Redevelopment Agreement with Fox Island Apartments LLC for Properties Located at 7 South Stolp, 33-35 South Stolp, and 77 South Stolp Avenue A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00461 A Resolution Authorizing the Execution of a Redevelopment Agreement Between the City of Aurora and Sandri Properties LLC for Property Located at 115 West Indian Trail Road . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00462 A Resolution Authorizing the City to apply for and accept an Illinois Transportation Enhancement (ITEP) grant for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00441 A Resolution Authorizing the Execution of a Contract for Phase II Engineering Design Services with WBK Engineering LLC and Santacruz Land Acquistion for the Aurora Transportation Center (ATC) and Regional Enhancement Project. A motion was made by Alderman Mervine, seconded by Alderman Bohman, City of Aurora Page 3 Finance Committee Meeting Minutes May 24, 2016 that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00473 A Resolution Ratifying Payment of $20,400.00 to Kelmscott Communications for the design, printing and distribution of the final edition of the 2015 Aurora Borealis newsletter for City of Aurora . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:25 pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4