Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday June 28, 2016 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:15pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alt - Alderman Ted Mesiacos OTHERS PRESENT Jim Schweizer; Steve Lord, Beacon News City of Aurora: Timothy Forbes, Street Department; Don David, Fire Department; Gio Santana, Property Standards; Chuck Nelson, Property Standards; John Curly, Building and Permits; Esther Phillips, Purchasing; Jim Dahl, MIS; Brian Caputo, Chief Financial Officer; Bill Donnell, Ward 4 Alderman; Carie Anne Ergo, Mayor's Office; Lt. Hull, Police Department; Alayne Weingartz, Corporation Council; Ken Schroth, Public Works; Eric Gallt, Engineering; Charles Koch, Revenue and Collections; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 16-00590 Approval of the minutes from the Finance Committee on June 14, 2016. A motion was made by Alderman Mervine, seconded by Chairperson O'Connor, that this agenda item be accepted and filed. The motion carried. Ayes: 2 Abstain: 1 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final June 28, 2016 16-00419 A Resolution Ratifying the contracts for Weatherization and Emergency Removal of Dome at 2 N River Street (Hobbs building) . A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00487 A Resolution Requesting Approval to Accept the Three (3) Year Lease Proposal from Chicago Office Technology Group for Xerox C60 Printers for the City Hall Mailroom. A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00553 A Resolution authorizing the City of Aurora to enter into a new Commercial Lease Agreement with Rocktown Adventures LLC for the City Owned building located at 107 Spruce St. A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00562 A Resolution Authorizing the Purchase of One (1) Stryker Power Cot and Eight (8) Power Load Systems from Stryker Corporation for the Aurora Fire Department in the amount of $243,761.00 . A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00574 A Resolution Authorizing the Acceptance of Bid Pricing from Various Contractors for Supplemental Snow Removal Services and Snow and Ice Control Services for a two year contract with optional two additional one-year extensions for the Division of Street Maintenance . A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final June 28, 2016 16-00580 A Resolution entering into an agreement with Advent Systems, Inc. to convert City Hall video security cameras to the Genetec standardized system in the amount of $36,290.00 for the MIS Division. A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00602 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, Kane County, and the City of Elgin; the participation in the 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and the use of the City of Aurora's portion toward the Aurora Police Department equipment purchases . (Public Hearing at City Council on July 26, 2016.) A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00563 Treasurer's Report - February 2016 Controlling body for this item should have been City Council. 16-00564 Treasurer's Report - March 2016 Controling body for this item should have been City Council. 16-00048 A Resolution to execute the Intergovernmental Agreement between City of Aurora and Forest Preserve District of Kane County to complete the Kautz Road Share-Use Path project. A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00475 A Resolution Approving the Local Agency Agreement for Kautz Road Shared-Use Path Project. A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final June 28, 2016 16-00605 A Resolution Awarding EEI the Phase II Engineering Contract for the Kautz Road Multi Use Trail for an amount not to exceed $54,108.69 . A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 HELD 16-00447 A Resolution to accept the bid from Enterprise Leasing of Chicago, 1050 Lombard Rd, Lombard, Illinois, for a three year vehicle rental agreement for the Aurora Police Department . This Resolution was held ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:00pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4