Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday July 12, 2016 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:05pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alt - Alderman Ted Mesiacos OTHERS PRESENT Jim Schweizer; Fred Lantz; Steve Lord City of Aurora: Esther Phillips, Director, Purchasing; Eric Schoeny, Engineer Coordinator; Bill Wiet, Chief Development Services Officer; Linda Read, Assistant Director, Finance; Joe Hopp, Maintenance Services; Brian Caputo, Chief Financial Officer; Bill Donnell, Ward 4 Alderman; Carie Anne Ergo, Chief Management Officer; Krista Heinke, Accounting Supervisor; Ken Schroth, Director, Public Works; Eric Gallt, Traffic Engineer APPROVAL OF MINUTES 16-00623 Approval of the minutes from the Finance Committee on June 28, 2016. A motion was made by Alt - Alderman Mesiacos, seconded by Chairperson O'Connor, that this agenda item be accepted and filed. The motion carried. Ayes: 2 AGENDA 16-00615 An Ordinance Authorizing the Sale of the Northerly Thirty Feet (30') of City Owned Real Estate (Lot 24) Part of 1127 Talma Street, Aurora, Illinois Permanent Index No.: 15-34-178-019 City of Aurora Page 1 Finance Committee Meeting Minutes July 12, 2016 This Ordinance was held 16-00616 An Ordinance Authorizing the Sale of the Easterly Five Feet of City Real Estate Located at 333 West Park Avenue, Aurora, Illinois, Permanent Index No. Part of 15-22-102-032 . A motion was made by Alt - Alderman Mesiacos, seconded by Chairperson O'Connor, that this agenda item be recommended for approval. The motion carried. Ayes: 2 16-00617 An Ordinance Authorizing the Sale of the Westerly 45.42 Feet of City Real Estate Located at 333 West Park Avenue, Aurora, Illinois Permanent Index No. Part of 15-22-102-032. A motion was made by Alt - Alderman Mesiacos, seconded by Chairperson O'Connor, that this agenda item be recommended for approval. The motion carried. Ayes: 2 16-00618 An Ordinance Authorizing the Sale of 844 North Highland Avenue, Aurora, Illinois - City Real Estate - Permanent Index No(s): 15-16-401-001 and 15-16-401-002 to the Marie Wilkinson Food Pantry, Inc. NFP f/k/a Marie Wilkinson Foundation. A motion was made by Alt - Alderman Mesiacos, seconded by Chairperson O'Connor, that this agenda item be recommended for approval. The motion carried. Ayes: 2 16-00594 A Resolution to accept the low bid from Schroeder Asphalt Services, P.O. Box 831, Huntley, IL 60142 for the site improvements to W. Benton Street asphalt, sidewalks, and parking lot D (14 W. Benton St.) improvements in the amount not to exceed $160,000.00 A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Alderman Mervine arrived at 3:15pm. Ayes: 3 16-00649 A Resolution to accept the low bid from J. Gill and Company, located at, 236 E. 161st Place, South Holland, IL 60473 for the repairs to the Stolp Island Place Parking Deck ("SIP") in the amount of $37,400.00 . A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes July 12, 2016 16-00603 A Resolution authorizing the Director of Purchasing to execute an agreement with Deuchler Environmental Incorporated for assistance with analysis and certification of excavated soil for the remainder of 2016 and through 2017 . A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00630 A Resolution Authorizing the Execution of a Contract to Purchase Real Property for Six Vacant Lots Bounded by Colorado, Palace, and Michigan Avenues, Aurora, Illinois A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00635 A Resolution Authorizing the Execution of a Development Agreement between the City of Aurora, West Aurora School District No. 129, and Dryer Clinic, Inc. A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00637 A Resolution Awarding Phase 2 Professional Engineering Services Agreement to HR Green Inc. for Downtown Two-Way Conversion of Downer Place, Galena Boulevard and New York Street for an amount of $122,000.00 A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00654 A Resolution Approving the Phase 3 Engineering Contract with Thomas Engineering Group for the Highland and Sullivan Intersection Improvements for $70,000. A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00454 A Resolution Approving the Contract Addendum with Texas Inmate Phone Systems (TIP LLC) for inmate phone service in the Aurora City City of Aurora Page 3 Finance Committee Meeting Minutes July 12, 2016 Jail. A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00592 Financial Reports for the Fiscal Year Ended December 31, 2015 . Including the following nine (9) reports: City of Aurora Comprehensive Annual Financial Report; Tax Incremental Financing Report on Compliance with Public Act 85-1142 for the following District Funds: #1 (Downtown), #3 (River City), #4 (Bell Gale Area), #5 (West River Area), #6 (East River Area), #7 (West Farnsworth Area); Single Audit Report; and Management Letter. A vote was requested by drafter. City Clerk will be removing this item from COW agenda A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this agenda item be forwarded to the Committee of the Whole (Final/Appealable). The motion carried. Ayes: 3 HELD 16-00447 A Resolution to accept the bid from Enterprise Leasing of Chicago, 1050 Lombard Rd, Lombard, Illinois, for a three year vehicle rental agreement for the Aurora Police Department . ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alt - Alderman Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:30pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4