Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday September 27, 2016 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:00pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Steve Lord, Beacon News; Bob Collins, RGC Design; Jack Scully, Harris Regional City of Aurora: Ted Beck, MIS; Don Davids, Fire Department; Jim Dahl, MIS; Jim Birchall, Central Services; Rosario DeLeon, Public Properties; Ken Nelson, Information Systems; Andrew Feuerborn, Police Department; Bill Wiet, Development Services; Bill Donnell, Ward 4 Alderman; Joe Hopp, Maintenance Services; Brian Caputo, Finance; Dan Anderson, Parks; Carie Anne Ergo, Mayor's Office; Cristal Martinez, Aldermen's Office; Ken Schroth, Public Works; Eric Schoeny, Water and Sewer; Alex Alexandrou, Human Resources; Lynne Johnson, Ward 10 Alderman APPROVAL OF MINUTES 16-00910 Approval of the minutes from the Finance Committee meeting on 09/13/2016. A motion was made by Alderman Bohman, seconded by Chairperson O'Connor, that this agenda item be accepted and filed. The motion carried. Alderman Mervine arrived at 3:03pm. Ayes: 2 City of Aurora Page 1 Finance Committee Meeting Minutes - Final September 27, 2016 AGENDA 16-00833 A Resolution approving renovation of the MIS Division office by R. C. Wegman Construction and Cipher Technology Solutions, including office furniture and computer related cabinetry in an amount not to exceed $347,795.00. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00849 A Resolution Authorizing a Change Order to the Purchase of an Exterior Payment Kiosk for Revenue & Collection Division to Receive Payments on City of Aurora Accounts in the amount of $15,000.00 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00856 A Resolution Authorizing an extension of the Harris Radio System maintenance contract through 2021. Funds will be taken annually from 101-1231-419-38.03 .. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00911 A Resolution authorizing the purchase of Oracle Database Enterprise Edition licensing for the Police Department’s Records Management System CIP project from Mythics, Inc. of Virginia Beach, VA via The Cooperative Purchasing Network (TCPN) contract in an amount not to exceed $277,648.40. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00917 A Resolution authorizing the purchase of NICE Digital Voice Logging, Upgrades and Maintenance from Word Systems, Inc. for the Aurora 911 Dispatch Center in the amount of $243,751.00 over a five-year period from Word Systems, Inc. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final September 27, 2016 16-00857 A Resolution Authorizing the Execution of a Contract to Purchase Real Property Located at 116 West New York Street, Aurora Illinois, and to Lease said Property to Schor Glass A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00908 A Resolution authorizing the purchase and installation of a backup emergency generator, transfer switch and required wiring at Aurora fire station 3, from Frank Marshal Electric Inc. of Aurora IL. In the amount of $123,200.00 for the Aurora Fire Department . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00921 A Resolution ratifying payment to H. Linden and Sons for emergency sewer repair work on Jackson Street between 6th Avenue and 7th Avenue. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00933 A Resolution to accept a grant of $400,000 from the State of Illinois for creation of an educational and environmental area at Mastodon Island at Phillips Park. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00930 A Resolution Authorizing an Agreement with RGC Design, to provide Landscape Architecture/Professional Design Services for the Phillips Park Mastodon Island OSLAD project for the Division of Parks & Recreation. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-00942 A Resolution Approving a Tax Increment Financing Grant to OnLight Aurora, to Provide for a Fiber Optic Connection to Aldi Inc. Information Technology Building at 1245 Corporate Boulevard, Aurora . A motion was made by Alderman Bohman, seconded by Chairperson O'Connor, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 3 Finance Committee Meeting Minutes - Final September 27, 2016 Ayes: 2 Abstain: 1 16-00737 A Resolution Authorizing an Agreement with Pace and Intersection Media LLC for the Installation, Maintenance and Revenue Sharing for passenger shelters at the Parking Facility at Route 59 Commuter Train Station. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 HELD 16-00812 A Resolution approving the Ward 10 Residential Grant Program as an Annual Program Beginning Year 2016 . A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this agenda item be forwarded with no recommendation to the Committee of the Whole. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Bohman, seconded by Alderman Mervine, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:15pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4