Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday January 24, 2017 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:05pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Steve Lord, Beacon News; Jim Schweizer, Preservation Commission City of Aurora: Bill Wiet, Development Services; Don Davids, Fire Department; Chris Lirot, Engineering; Jason Bauer, Engineering; Jolene Coulter, Purchasing; Jim Dahl, MIS; William Donnell, Ward 4 Alderman; Brian Caputo, Finance; Clayton Muhammed, Community Services; Ken Schroth, Public Works; Stephane Phifer, Planning and Zoning; Connie Krug, Aldermen's Office APPROVAL OF MINUTES 17-00029 Approval of the minutes from the Finance Committee meeting on 01/10/2017. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final January 24, 2017 16-01216 A Resolution authorizing the purchase of One (1) E-One, 95 Ft aerial platform truck from Fire Services, Inc., St. John, Indiana, through the Houston-Galveston Area Council, in the amount not to exceed, $987,855.000 for the Aurora Fire Department. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 16-01220 A Resolution authorizing the purchase of Two (2) 2016 Wheeled Coach Ford F-450 type 1 ambulances . From Fire Services Inc., St. John, Indiana In the amount of $478,722.00.00 for the Aurora Fire Department. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00021 A Resolution authorizing the purchase of thirteen Panasonic Toughpad computers off of State of Illinois Master Contract #CMS5848520 from CDS Office Technologies in the amount of $48 ,464.00. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00023 A Resolution Expressing Official Intent Regarding Certain Capital Expenditures To Be Reimbursed From The Proceeds Of An Obligation. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00027 A Resolution Authorizing an Intergovernmental Agreement between the City of Aurora and the City of Warrenville regarding Duke Parkway and Route 59 Intersection A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00028 A Resolution Authorizing Execution of a Roadway Agreement for Duke Parkway extended to Route 59 in DuPage County, Aurora, Illinois 60502 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final January 24, 2017 17-00042 A Resolution increasing the reimbursement to Kane County from $249,000 to $444,861.22 for water main relocation associated with the new Jericho Road Bridge over Blackberry Creek in Ward 5. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00047 A Resolution Authorizing a Supplemental Grant to 210 N. Lake Street, LLC for Save-A-Lot Store Located at 210 N. Lake Street Aurora Illinois. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00051 A Resolution Authorizing the Mayor to sign the Economic Development Program Agreement with the State of Illinois and the Local Agency/Company Agreement with Amazon.com, Inc. and the Director of Procurement to sign the Engineering Services Agreement with HR Green, Inc. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00062 A Resolution to request approval to enter into an agreement with The Strathmore Company to print and mail six (6) issues of Aurora's community newsletter, The Borealis, in the amount of $66,830.40 per year for two years. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00063 A Resolution Ratifying Payment of $16, 020.00 to Kelmscott Communications to printing and distribution the Aurora Borealis newsletter. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:52 pm. The motion carried. City of Aurora Page 3 Finance Committee Meeting Minutes - Final January 24, 2017 Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4