Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday March 14, 2017 3:00 PM Chairperson Bob O'Connor Alderman Kristina "Tina" Bohman Alderman Rick Mervine Alt - Alderman Ted Mesiacos CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:04pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick Mervine OTHERS PRESENT Theresa Shoemaker, CIS; Spiro P. Korpas; Mark Daniel, Daniel Law Office; Jim Schweizer, Preservation Commission; Steve Lord, Beacon News City of Aurora: Jim Birchall, Central Services; Chris Lirot, Engineering; Jeff Schmidt, Golf Operations; Gina Moga, Special Events; Mike Nelson, Special Events; Jolene Coulter, Procurement; Alex Aleandrou, Admin Services; Carie Anne Ergo, Mayor's Office; Bill Donnell, Ward 4 Alderman; Dave Hulserberg, Invest Aurora; Eric Gallt, Engineering; Dan Anderson, Parks; Dan Barreiro, Community Services; Ken Maurice, Community Services; Bill Wiet, Development Services; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 17-00189 Approval of the minutes from the Finance Committee meeting on February 28, 2017. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final March 14, 2017 17-00199 An Ordinance Amending Chapter 29, Article IX entitled "Cannabis & Drug Paraphernalia Violations" of the Aurora Code of Ordinances . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00222 An Ordinance Approving the Commercial Real Estate Sales Contract Between the City of Aurora and DRH Cambridge Homes, Inc. for the Sale of City-Owned Property Located at 2500 North River Road, North Aurora, Illinois, Commonly Known as The Fox Valley Golf Course. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00124 A Resolution Authorizing a Subcontracting Agreement with AMK Services LLC For Placement with the City of Aurora of a Contract Communications Specialist for the Information Technology Department, Communications Division in the amount of $125,000 . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00184 A Resolution Authorizing the Execution of an Intergovernmental Agreement between the City of Aurora and the Fox Valley Park District Concerning the Fireworks and Other Programmed Activities on Park District Property on July 4, 2017, 2018 and 2019 A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00192 A Resolution awarding the Traffic Signal Installation and Modernization of Galena Boulevard and Smith Street Intersection construction to the low bidder in the amount of $146,228.98 to Virgil Cook & Son Inc. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00195 A Resolution Authorizing a Contract for the upgrading of the Stolp Island Elevator controls to Suburban Elevator, located in East Dundee, IL, in the amount of $87,000. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final March 14, 2017 17-00202 A Resolution Approving the Contract to Hire a Contractual Assistant Golf Operations Manager for the Phillips Park Golf Course . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00203 A Resolution Authorizing the First Amendment to the Intergovernmental Agreement between the City of Aurora and the Fox Valley Park District concerning Police Services at Phillips Park and other City Park Properties. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00210 A Resolution Ratifying the 2016 Citywide Pavement Patching Water and Sewer Maintenance Contract with Geneva Construction in the Amount of One Hundred Thirty One Thousand One Hundred Thirty Seven Dollars and Thirty-Six Cents ($131,137.36) . A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00216 A Resolution Approving Redevelopment Agreement between the City of Aurora and Model 51, L.L.C. For the Disposition of City Owned Property Located at 59 South LaSalle Street, Aurora, Illinois A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00217 A Resolution Approving Redevelopment Agreement between the City of Aurora and Mr. Dan Sledz for the Disposition of City-owned Property Located at 55 South Lake Street, Aurora, Illinois A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00050 A Resolution Accepting The Proposal From Communities In Schools (CIS) of Aurora To Serve As Third Party Administrator (TPA) For 2017 Summer Related Youth Programs In The Amount Not To Exceed $300,000.00. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final March 14, 2017 HELD 17-00072 A Resolution authorizing the purchase, in excess of $25,000 of certain fuels (On-road diesel, Off-road diesel and gasoline) for various City of Aurora departments for daily operations and backup generator usage, From Gas Depot Oil Co, as part of the Northwest Municipal Purchasing Co-op. A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this agenda item be denied. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mervine, seconded by Alderman Bohman, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:47pm. The motion carried. Ayes: 3 City of Aurora Page 4