Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Tuesday July 25, 2017 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:09 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alt - Alderman Rick Mervine Absent: 1 - Alderman Ted Mesiacos OTHERS PRESENT Steve Lord, Hector Ochoa, Jim Savio City of Aurora: Chuck Nelson, Mayor's Office; Jolene Coulter, Purchasing; Stacey Hamling, Finance; Linda Reed, Accounting; Steve Andras, Engineering; Ken Schroth, Public Works; Bill Wiet, Development Services; Dan Feltman, Engineering; Jim Birchall, Neighborhood Standards; Bob Greene, Engineering; Roopa Anjanappa, Engineering; Alderman Donnell, Ward 4; Connie Krug, Aldermen's Office APPROVAL OF MINUTES 17-00634 Approval of the minutes from the Finance Committee meeting on 07/11/2017. A motion was made by Alderman Bugg, seconded by Chairperson O'Connor, that this agenda item be accepted and filed. The motion carried. Ayes: 2 Abstain: 1 AGENDA 17-00582 A Resolution authorizing the Mayor and City Clerk to execute the City of Aurora Page 1 Finance Committee Meeting Minutes July 25, 2017 warranty deeds to convey properties owned by the City to the Illinois State Toll Highway Authority associated with the construction of the Eola Road and I-88 Tollway Interchange . A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00635 A Resolution Authorizing a License Agreement with the Aurora Metropolitan Exposition Auditorium and Office Building Authority for Rental of RiverEdge Park for the Aurora Hispanic Heritage Advisory Board to hold Fiestas Patrias Aurora on September 16 and 17, 2017 in an amount not to exceed $46,200. A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00647 A Resolution to execute Local Agency Agreement by appropriating funds for Randall Road and Greenview Drive Sidewalk project and to award Thomas Engineering Group with Phase III Construction Engineering Contract for the sidewalk project . The project is located in Ward 1 (Greenview Drive) and Ward 5 (Randall Road). A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00664 A Resolution authorizing the Mayor and City Clerk to execute a not to exceed agreement for Construction Phase Engineering services in the amount of $65,000 and approval of an amendment in the amount of $3000 for Design Phase Engineering services with Crawford, Murphy & Tilly, Inc. A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00665 A Resolution Authorizing a Contract with W.E. Mundy Landscaping & Garden Center, Inc., 1135 Mitchell Road, Suite 100, Aurora, IL 60505 to accept the unit prices submitted for the Citywide Landscape Repair & Maintenance Contract . Committee requested clarification of some items. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00666 A Resolution Authorizing the Mayor and City Clerk to Execute an City of Aurora Page 2 Finance Committee Meeting Minutes July 25, 2017 Agency Agreement between the State of Illinois and the City of Aurora for Funding the Rehabilitate Airfield Signage and Update Pavement Marking Project. A motion was made by Alt - Alderman Mervine, seconded by Chairperson O'Connor, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00675 A Resolution Resolution approving the upgrade to the Aurora Police Department Sound System by FH Paschen, S.N. Nielsen & Associates LLC, in an amount of $91,250 .00. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00668 Financial Reports for the Fiscal Year Ended December 31, 2016. Including the following 10 (10) reports: City of Aurora Comprehensive Annual Financial Report; Tax Incremental Financing Report on Compliance with Public Act 85-1142 for the following District Funds: #1 (Downtown), #3 (River City), #4 (Bell Gale Area), #5 (West River Area), #6 (East River Area), #7 (West Farnsworth Area), #8 (East Farnsworth Area); Single Audit Report; and Management Letter . A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 HELD 17-00515 A Resolution authorizing the transfer of City of Aurora owned property located at 727 Orchard Av Aurora, IL 60506 (PIN# 15-15-328-037), to the Fox Valley Park District.). This Resolution was held ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:02 PM. The motion carried Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3