Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday September 12, 2017 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:11 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Steve Lord, Mike Baker City of Aurora - Alex Voigt, Mayor's Office, Alex Alexandrou, Mayor's Office; Stacey Hamling, Finance; Shanita Thompson, MIS; Mike Pegues, MIS; LaDonna Carr, Human Resources; Alisia Lewis, Human Resourses; Charles Koch, MVPS; Jolene Coulter, Purchasing; Clayton Muhammad, Public Information; Dan Feltman, Engineering; Don Davids, AFD; Steve Andras, Engineering; Ken Nelson, APD/MIS; Alderman Donnell, Ward 4; Connie Krug, Aldermen's Office APPROVAL OF MINUTES 17-00802 Approval of the 8/22/2017 finance committee meeting minutes . A motion was made by Alderman Mesiacos, seconded by Chairperson O'Connor, that this agenda item be accepted and filed. The motion carried. Ayes: 2 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final September 12, 2017 17-00850 A Resolution Ratifying Payment of $30,138.75to VisionFriendly.com for website management, oversight, continuity and training . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00774 A Resolution approving the renewal of the contract agreements with AT&T for contracts that recently expired in the amount of $67,432.36. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00778 A Resolution authorizing the Mayor and City Clerk to execute a not to exceed agreement for Design Phase Engineering Services in the amount of $35,500 for the Airfield Lighting Control and Monitoring System Project (ARR 4522) with Crawford, Murphy and Tilly, Inc. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00808 A Resolution authorizing the Mayor and City Clerk to execute a not to exceed agreement for Design Phase Engineering Services in the amount of $36,300 for the Overlay Southeast Quadrant Perimeter Roadways Project (ARR 4636) with Crawford, Murphy and Tilly, Inc. . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00794 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Retirees Effective January 1, 2018 through December 31, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00822 A Resolution Authorizing Agreement with Aetna to Administer at Medicare Advantage Plan for Post-65 Retirees for the Period of January 1, 2018 through December 31, 2018 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final September 12, 2017 17-00819 A Resolution authorizing the purchase and installation of a backup emergency generator, transfer switch and required wiring at fire station 4, from Associated Electrical Contractors, LLC of Woodstock, IL In the amount of $123.670 .00 for the Aurora Fire Department A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00820 A Resolution authorizing the Mayor to execute an Engineering Agreement between the City and V3 Companies for Phase II engineering services for the Eola Road Extension south of Wolfs Crossing to intersect with US Rte. 30, and the Appropriation of Motor Fuel Tax Funds A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00847 A Resolution requesting ratification to pay the outstanding invoices for security cameras that were placed at the Phillips Park Golf Course by Advent Systems, Inc. and the cabling that was done by CTS in the amount of $31,809.00. Both are preferred vendors for the IT Division for the City of Aurora. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00845 A Resolution Establishing an Administrative Processing Fee for Exempt Transfer Stamps. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 HELD 17-00515 A Resolution authorizing the transfer of City of Aurora owned property located at 727 Orchard Av Aurora, IL 60506 (PIN# 15-15-328-037), to the Fox Valley Park District.). This Resolution was tabled ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:58 PM. The motion carried City of Aurora Page 3 Finance Committee Meeting Minutes - Final September 12, 2017 Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4