Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday September 26, 2017 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:05pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Jim Schweizer; Steve Lord City of Aurora: Jim Birchall, Central Services; Abby Schuler, Property Standards; Joe Jones, Emergency Management; Jolene Coulter, Purchasing; Tim Forbs, Street Department; Dan Barreiro, Community Services; Ken Schroth, Public Works; Shanita Thompson, MIS; Alderman Bill Donnell, Ward 4 Alderman; Alex Voigt, Mayor's Office; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 17-00864 Approval of the 9/12/2017 finance committee minutes . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final September 26, 2017 17-00865 An Ordinance for the Establishment of a Special Service Area Number #191 East Aurora Fresenius Medical Care 810 North Farnsworth Avenue, Kane County, Illinois. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00867 An Ordinance for the Establishment of a Special Service Area Number #192 O'Reilly's Auto Parts 1435 East New York Street, Kane County, Illinois. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00760 A Resolution to approve a Professional Service contract with Robert Half for technology staff augmentation for the Information Technology Division . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00860 A Resolution to accept professional services for the Division of MVPS Enforcement from Parking Revenue Recovery Services, Inc . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00862 A Resolution to accept a grant award from the Department of Homeland Security for the FY 2016 CCTA program to prepare communities for Complex Coordinated Terrorist Attacks Grant Program for a total amount of $1,373,809.00. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00833 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, Kane County and the City of Elgin; the participation in the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and the use of the City of Aurora's portion toward the Aurora Police Department equipment purchase. (Public Hearing at City Council on October 10, 2017.) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes - Final September 26, 2017 Ayes: 3 17-00878 A Resolution to Extend an Agreement with Communities in Schools of Aurora (CIS) to serve as Third Party Administrator (TPA) for Youth Development Programs for the 2017-2018 School Year in the amount not to exceed $90,000 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00881 A Resolution to Reject All Bids for the Orchard Road Separation Barrier Repair project. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00882 A Resolution to accept a bid from Superior Excavating Company, PO Box 575, Channahon, IL 60447 for the 2 N. Broadway (Ward 2) Vault Infill Project in the amount of $204,290.00 . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00885 A Resolution to authorize the expenditure of up to $600,000 for conversion of 2,070 existing lighting fixtures to LED utilizing the bids accepted on March 21, 2017 for the 2017/2018 Electrical Materials and Supplies for the Electrical Division . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:04pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3