Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday October 10, 2017 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:07pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Jim Schweizer, Steve Lord City of Aurora: Jolene Coulter, Purchasing; Jim Birchall, Central Services; Steve Andras, Engineering; Eric Schoeny, Water and Sewer; Dan Feltman, Engineering; Stephane Phifer, Planning and Zoning; Bill Donnell, Ward 4 Alderman; Bob Greene, Engineering; Ken Schroth, Public Works; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 17-00905 Approval of the minutes from the Finance Committee meeting on September 26, 2017. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 3 AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final October 10, 2017 17-00894 A Resolution Appropriating Motor Fuel Tax (MFT) Funds for Design Engineering and Stormwater Fees , according to the Second Amendment to the Intergovernmental Agreement between the City of Aurora, the City of Naperville, and the Naperville Township Road District to widen North Aurora Road in the vicinity of the CN Railway Crossing A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00913 A Resolution authorizing the Director of Purchasing to establish an open purchase order with Core & Main for the purchase of Sensus Omni Water Meters. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00923 A Resolution Authorizing Execution of a Motor Fuel Tax Resolution Appropriating $894,000 of Motor Fuel Tax Funds for Snow Removal Operations for the 2018 Calendar Year. MFT Section 18-00000-00-GM . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00924 A Resolution authorizing the acceptance of the lowest responsive bid for the roof replacement project at AFD fire station 12 in the amount of $50,500 from Malcor roofing of Illinois for the Aurora Fire Department . This Resolution was held 17-00934 A Resolution ratifying payment to AccountTemps for staffing services in excess of $25,000 used during 2017 by the Budget Division. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00851 A Resolution Authorizing the Mayor and City Clerk to enter into an agreement with Pace and Intersection Media LLC for the installation, maintenance, and revenue sharing for Pace passenger shelters at the Aurora Transportation Center and in the City's right of way. This Resolution was held City of Aurora Page 2 Finance Committee Meeting Minutes - Final October 10, 2017 17-00888 A Resolution authorizing and directing the Corporation Counsel, City Engineer and respective designees to proceed with the acquisition of temporary easement, permanent easements and Right of Way associated with the Aurora Transportation Center regional facility enhancement project. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00910 A Resolution authorizing the Mayor and City Clerk to approve a supplemental cost increase for WBK Engineering LLC for Phase II engineering design services and Phase III design support for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project . A motion was made by Alderman Bugg, seconded by Chairperson O'Connor, that this agenda item be recommended for approval. The motion carried. Ayes: 2 Abstain: 1 17-00911 A Resolution Authorizing the Payment to AT&T for the Undergrounding of the Overhead Utility Lines for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00917 A Resolution Authorizing the Payment to Comcast for the Undergrounding of the Overhead Utility Lines for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00919 A Resolution Authorizing a Professional Service Contract with WBK Engineering for Design Engineering for the Expansion of the RiverEdge Park Music Garden. A motion was made by Alderman Bugg, seconded by Chairperson O'Connor, that this agenda item be recommended for approval. The motion carried. Ayes: 2 Abstain: 1 City of Aurora Page 3 Finance Committee Meeting Minutes - Final October 10, 2017 17-00920 A Resolution Authorizing a Professional Service Contract with Christopher B. Burke Engineering LTD for Design Engineering for the Aurora Transportation Center (ATC) East Parking Lot Redesign A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 17-00926 A Resolution Authorizing the Mayor and City Clerk to execute the Local Agency Agreement for Federal participation with the State of Illinois and to execute the construction engineering services agreement with HRGreen for Aurora Transportation Center (ATC) Regional Facility Enhancement Project This Resolution was held 17-00942 A Resolution authorizing the Mayor to execute contracts with electricity suppliers to provide electricity to the City of Aurora . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:15pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4