Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday February 13, 2018 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:07pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Jim Schweizer; Pastor Don; Bob Collins City of Aurora: William Hull, Police Department; Abby Schuler, Property Standards; Don Davids, Fire Department; Dave Hulseberg, Invest Aurora; Adrienne Holloway, Innovation; Jolene Coulter, Purchasing; John Russell, Community Services; Bill Donnell, Ward 4 Alderman; Daniel Anderson, Parks; Sandra Strueber, Aldermen's Office; Rick Mervine, Ward 8 Alderman; Chuck Nelson, Mayor's Office; Stephane Phifer, Planning and Zoning; Alex Alexandrou, Mayor's Office; Rick Veenstra, Law Department; Ken Schroth, Public Works; Shanita Thompson, IT; Mike Pegues, IT; Marty Lyons, Finance; Charlie Koch, Revenue and Collections; John Curley, Building and Permits; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 18-0062 Approval of the minutes from the Finance Committee meeting on January 23, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes - Final February 13, 2018 AGENDA 18-0042 A Resolution to obtain City Council authorization for a professional services agreement with National Technologies (NTI) for fiber audit, preventative maintenance, and repairs . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0046 A Resolution approving a Tax Increment Financing (TIF) grant in the amount of $75,000 to OnLight Aurora to extend fiber optic to the TIF District # 1 commercial properties . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0048 A Resolution authorizing the purchase of uninterrupted power supply ("UPS") batteries and annual preventative maintenance for our Information Technology closets located around the city for a total cost of $26,290 for replacement of batteries, and annual maintenance for three years in the amount of $1960 each year to United Power & Battery . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0081 A Resolution Authorizing the purchase 1 Toshiba multi-function color copier and 5 Toshiba multi-function black & white copiers and quarterly maintenance from "The Interlocal Purchasing System" (TIPS) Cooperative Contract through Kopy Kat Imaging, Aurora, Illinois for the Aurora Police Department Police Headquarters. . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0091 A Resolution authorizing the acquisition of TrakIt and Bluebeam, the Development Services application solutions from Superion, LLC . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final February 13, 2018 18-0047 A Resolution Authorizing the City of Aurora to enter into a lease agreement with the Elssy Fabela Foundation for 712 S. River Street, Aurora, IL 60506. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0056 A Resolution Authorizing the Mayor and City Clerk to Execute an Agreement for Engineering Services between Crawford, Murphy and Tilly, Inc. and the City of Aurora . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0094 A Resolution Approving an Intergovernmental Agreement between the City of Aurora and the Sugar Grove Park District In Regard to the Use and Conveyance of Parcel 33-2 of the Aurora Municipal Airport . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0065 A Resolution authorizing the purchase of One (1) 2018 Wheeled Coach Ford F-450 type 1 ambulance. From Fire Services Inc., St. John, Indiana In the amount of $245,058.00 for the Aurora Fire Department . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0069 A Resolution Appointing Martin S. Lyons As The City's Illinois Municipal Retirement Fund Authorized Agent. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0073 A Resolution authorizing the approval of a contract to provide a Mastodon Interactive Exhibit with Taylor Studios, Inc to complete the OSLAD project at Phillips Park as designed. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final February 13, 2018 18-0095 A Resolution Accepting the bid from Service Sanitation of Gary, Indiana and also located in Aurora, Illinois for Portable Toilet Rental/Service for various City of Aurora Divisions A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0097 A Resolution Authorizing the Second Amendment to the Intergovernmental Agreement between the City of Aurora and the Fox Valley Park District concerning Police Services at Phillips Park and other City Park Properties A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0120 A Resolution Acknowledging Acceptance of the 2016 ComEd Green Region Program Grant. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0083 A Resolution to award a contract to Performance Construction & Engineering, LLC in the amount of $51,910.00 for the Demolition of 104 and 108 Woodlawn Avenue project . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0112 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a Possible Business District and to Induce Development Interest within Such Area (Yorkshire Business District No. 1) A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 2 Nayes: 1 18-0113 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District and to Induce Development Interest within Such Area (Yorkshire TIF) A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 4 Finance Committee Meeting Minutes - Final February 13, 2018 Ayes: 2 Nayes: 1 18-0078 A Resolution Authorizing the 2018 Ward Neighborhood Cleanup Program For Wards 1, 2, 3, 5, 6, 7, 9 and 10 and Shred Events in the 4th, 5th, 6th, 8th, 9th & 10th Wards in the City of Aurora. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:48pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5