Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday June 12, 2018 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Steve Lord, Beacon News; Dan Nelson, City of Naperville City of Aurora: Marissa Spencer, Legal; Tim Forbes, Street Department; Marty Lyons, Finance; Bob Greene, Engineering; Dave Dibo, Economic Development; Bill Donnell, Ward 4 Alderman; Steve Andras, Airport; Joseph Jones, Emergency Management; Jolene Coulter, Purchasing; Cristal Martinez, Aldermen's Office APPROVAL OF MINUTES 18-0466 Approval of the minutes from the Finance Committee meeting on 05/22/2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 PUBLIC COMMENT AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final June 12, 2018 18-0491 An Ordinance proposing the extension of the tax levy for an additional eight (8) years of Special Service Area One (1) (Aurora Downtown) in the City of Aurora and providing for a public hearing and other procedure in connection. PUBLIC HEARING and consideration of related Ordinance. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0492 An Ordinance Proposing the Establishment of a Special Service Area Number #196 Gramercy Square, Vacant Lot Southeast Corner of Thatcher Drive and South Commons Drive in the Southeast Corner of Naperville Township Section 28, DuPage County, in the City of Aurora (171 Townhome Units, M/I Homes of Chicago, LLC) and Providing for a Public Hearing and Other Procedures in Connection Therewith. PUBLIC HEARING and consideration of related Ordinance. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be forwarded with no recommendation to the Committee of the Whole. The motion carried. Ayes: 3 18-0493 An Ordinance of the City of Aurora, Illinois, Ascertaining the Prevailing Wage Rate of Wages for Laborers, Mechanics, and other Workers Employed in Public Works Projects. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0446 A Resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation, Division of Aeronautics and a not-to-exceed Construction Phase Engineering Services Agreement in the amount of $57,000 with Crawford Murphy and Tilly, Inc. for the Overlay Southeast Quadrant Perimeter Roadways Project (ARR 4636). A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final June 12, 2018 18-0500 A Resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation, Division of Aeronautics and a not to exceed agreement for Construction Phase Engineering Services in the amount of $31,500 with Crawford, Murphy and Tilly, Inc. for the Airfield Lighting Control and Monitoring System Project (ARR 4522) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0443 A Resolution to accept a bid from Cardno, Inc., 6605 Steger Road, Unit A, Monee, IL 60449 for Native Plantings Landscaping Maintenance in the amount of $61,000. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0473 A Resolution requesting approval to accept the proposal from Tetra Tech to conduct Continuity of Operations Planning and Continuity of Operations Plans for the Cities of Aurora and Naperville for $256,397.74. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0469 A Resolution Authorization the Purchase of Bulk Rock Salt in the Amount of $67.15 Per Ton for the 2018-2019 Winter Season from Detroit Salt Company. Detroit Michigan, 18-00000-00-GM . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0481 A Resolution Requesting Authorization for the Mayor to Execute the Local Agency Agreement for Federal Participation with the State of Illinois, the Director of Purchasing to sign the Phase 3 Construction Engineering Agreement with Baxter & Woodman, Inc. and the Appropriation of Motor Fuel Tax Funds for Montgomery Road Multi-Use Path Project, MFT #16-00311-00-BT. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final June 12, 2018 ADJOURNMENT: A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:41pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4