Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday August 14, 2018 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Acting Chairman Bugg called the meeting to order at 3:03pm. Present: 4 - Chairperson Bob O'Connor, Alderman Edward Bugg, Alderman Ted Mesiacos and Alt - Alderman Rick Mervine ROLL CALL Present: 4 - Chairperson Bob O'Connor, Alderman Edward Bugg, Alderman Ted Mesiacos and Alt - Alderman Rick Mervine OTHERS PRESENT Steve Lord, Beacon News; Jason Konrad; Danny Dolan City of Aurora: Marty Lyons, Finance; Ken Schroth, Public Works; Rick Veenstra, Corporate Counsel; Jessica Kalal, Law Department; Alisia Lewis, Human Resources; Dave Dibo, Economic Development; David Schumacher, Water Production; Steve Andras, Airport; Alex Alexandrou, Mayor's Office; John Curley, Development Services; Chris Lirot, Engineering; Jim Birchall, Central Services; Ted Beck, IT; Tim Forbes, Street Department; Mike Baker, IT; Andrew Feuerborn, IT; Bill Donnell, Ward 4 Alderman; Cristal Martinez, Aldermen's Office. APPROVAL OF MINUTES 18-0648 Approval of the minutes from the Finance Committee meeting on July 24, 2018. A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg, that this agenda item be accepted and filed. The motion carried. Ayes: 2 Abstain: 1 City of Aurora Page 1 Finance Committee Meeting Minutes - Final August 14, 2018 PUBLIC COMMENT AGENDA 18-0639 An Ordinance adopting substantive provisions of Division 5 of Article V of Chapter 2 of the Code of Ordinances of the City of Aurora, Illinois pertaining to Local Preference in Bidding for City Contracts ("Local Preference Policy"). A motion was made by Alderman Mesiacos, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0577 A Resolution Authorizing the PAS Global LLC, 16055 Space Center Blvd # 600, Houston, TX 77062 to perform a network vulnerability assessment for the City of Aurora's SCADA (supervisory control and data acquisition) system at the Water Treatment Plant for a cost not to exceed $48,000 . A motion was made by Alt - Alderman Mervine, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0655 A Resolution ratifying payments to Embassy Suites for $29,302.72 for joint Active Shooter Training conference room rentals as part of the Complex Coordinated Terrorist Attack (CCTA) Grant. A motion was made by Alt - Alderman Mervine, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0714 A Resolution to approve a Memorandum of Understanding with Smart City Media, LLC of New York, NY for the installation, operation and revenue sharing of interactive outdoor kiosks using the City Post smart media platform.. A motion was made by Alderman O'Connor, seconded by Alderman Mesiacos, that this agenda item be held. Alderman O'Connor joined the meeting at 3:19pm. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final August 14, 2018 18-0659 A Resolution to concur with the expenditure approval by the joint Naperville/Aurora Emergency Telephone Systems Board and accept the quote from PowerPhone, 1321 Boston Post Road, Madison, Connecticut, for the computer aided call handling software and associated support for the Aurora 9-1-1 Center . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0662 A Resolution for the approval of Smith Maintenance Company of Chicago, IL in the amount of $13 ,693.43 monthly, as the most qualified and the highest percentage of desired factors of all proposers for the Janitorial Services for the Aurora Police Department Complex located at 1200 East Indian Trail to be effective September 1, 2018 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0680 A resolution to enter into a Project Development Agreement with Ameresco, Inc., 111 Speen Street, Suite 410, Framingham, MA, 01710 for the development and construction of one or more Solar Photovoltaic Generation Facilities. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be held. The motion carried. Ayes: 3 18-0693 A Resolution to purchase one Vermeer BC1800XL from Vermeer Midwest from the NJPA Contract #062117-VRM for the Street Maintenance Division in the amount of $48,644.00 . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0700 A Resolution Authorizing the Mayor to execute the Local Agency Agreement for Federal Participation with the State of Illinois, Authorizing the Director of Purchasing to sign the Engineering Agreement with Alfred Benesch & Company and to Appropriate Motor Fuel Tax Funds for the Farnsworth Avenue Bridge Project, MFT #18-00324-00-BR . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final August 14, 2018 18-0702 A Resolution Authorizing Execution of Labor Agreement Between the City of Aurora and Association of Professional Police Officers (APPO) from 1/1/17 through 12/31/19 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0703 A Resolution Approving an Amendment to Resolution R15-257 With Respect to the Seize the Future Development Foundation Finish Line Grant Program Grease Trap and Sanitary Relocation Grant . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0704 A Resolution Authorizing the Execution of a Redevelopment Agreement between the City of Aurora and Pizzuti/TMD LLC (The Developer), for the development of the Property Located at the intersection of Mitchell Road and I-88, Aurora Illinois A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0708 A Resolution approving a settlement agreement in the matter of Gottemoeller Real Estate Ltd. v. the City of Aurora, Circuit Court of Kane County Case 16 MR 1386. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0713 A Resolution approving a Redevelopment Agreement between the City of Aurora and Fox Valley Developers, LLC to facilitate the environmental cleanup of the former Copley Hospital site located at 502 S Lincoln Av). A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be held. The motion carried. Ayes: 3 18-0547 A Resolution approving a standard Pole Attachment between Commonwealth Edison Company and City of Aurora for the use of utility pole infrastructure . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 4 Finance Committee Meeting Minutes - Final August 14, 2018 RETURNED ITEMS 18-0542 A Resolution authorizing the approval of a lease agreement and memorandum of the lease agreement between the City of Aurora and Verizon Wireless for the lease of space on a City-owned communication tower located at 2239 Diehl Rd, Aurora, Illinois. ADJOURNMENT: A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this meetnig be adjourned. Chairman O'Connor adjourned the meeting at 5:40pm. The motion carried. Ayes: 3 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5