Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday October 23, 2018 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:08 PM. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Sikich representatives - Savio & Lance, 180 Engineering representative, Steve Lord City of Aurora: Jolene Coulter, Purchasing; Sandra Strueber, Aldermen's Office; Kenneth Nelson, MIS/IT; Stacey Hamling, Budget/Finance; Marissa Spencer, Legal; Steve Andras, Airport; Alderman Bohman, Ward 1; Alex Alexandrou, Mayor's Office, Martin Lyons, Finance; Mike Baker, MIS; Alderman Donnell, Ward 4; Alderman Mervine, Ward 8; Dave Dibo, Economic Development; Ian Wade, Engineering; Alisia Lewis, HR; LaDonna Carr, HR; Linda Reed, Accounting/Finance; Clayton Muhammed, Public Information; Ken Schroth, Public Works; Connie Krug, Aldermen's Office. APPROVAL OF MINUTES 18-0931 Approval of the 10/9/2018 finance committee minutes. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 PUBLIC COMMENT City of Aurora Page 1 Finance Committee Meeting Minutes - Final October 23, 2018 AGENDA 18-0791 A Resolution for approval to use 180 Engineering (aka CY LLC) for technology staff augmentation for the Information Technology Division. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0925 A Resolution Approving the purchase and installation of a digital sign for the corner of Indian Trail and Church Road in Ward 1 from Aurora Sign Company, Aurora, Illinois in the amount of $48,716.00 . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0929 A Resolution Authorizing Execution of Labor Agreement Between the City of Aurora and Local 99 of the International Association of Firefighters, AFL/CIO/CLC. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0939 A Resolution authorizing the Director of Purchasing to enter into a contract with Youngren's Inc. 736 New Haven Ave, Aurora IL, 60506 in the amount of sixty six thousand, one hundred and twenty four dollars and no cents ($66,124.00) for the installation of ventilation improvements for the Water and Sewer Maintenance building located at 649 S. River Street. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0940 A Resolution accepting the proposal from Edmund G Urban of Urbancom Communications Inc. for a new 3-year term for the internet bandwidth the City receives from Urbancom Communications Inc . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final October 23, 2018 18-0951 A Resolution accepting the quote from NTI for $138,984.00 to extend the City of Aurora’s fiber optic cable plant from the south west side of Diehl Road at Eola Road to the south east side of Diehl Road at Eola Road. Pricing based on Kane County BID 23-018. This Resolution was tabled 18-0956 A Resolution Accepting The Proposal of Sikich LLP To Conduct The Audit Of All Funds And Accounts Of The City For Fiscal Years Ending December 31, 2018, 2019, 2020, And 2021 . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0953 Introduction of the 2019 Proposed City of Aurora Budget. This Reports/Studies was discussed and filed HELD 18-0680 A resolution to enter into a Project Development Agreement with Ameresco, Inc., 111 Speen Street, Suite 410, Framingham, MA, 01710 for the development and construction of one or more Solar Photovoltaic Generation Facilities. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 WALKED-ON-ITEM 18-0901 A Resolution Authorizing Execution of Labor Agreement between the City of Aurora and the Aurora Supervisors Association (ASA) from April 1, 2017 through December 31, 2020 . This Resolution was discussed ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:46 PM. The motion carried Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final October 23, 2018 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4