Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday November 27, 2018 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:11pm. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Steve Lord, Beacon News City of Aurora: Mike Baker, IT; John Curley, Development Services; Ken Schroth, Public Works; Dave Dibo, Economic Development; Stacey Hamling, Budget; Dave Schumacher, Water Production; Jason Bauer, Engineering; Marty Lyons, Finance; Alex Alexandrou, Mayor's Office; Rick Mervine, Ward 8 Alderman; Don Hughes, Economic Development; Ted Beck, IT; Jolene Coulter, Purchasing; LaDonna Carr, Human Resources; Alisia Lewis, Human Resources; Andrew Feuerborn, IT; Michael Pegues, IT; Shanita Thompson, IT; Bill Donnell, Ward 4 Alderman; Eric Schoeny, Water and Sewer; Cristal Colon, Aldermen's Office; Marissa Spencer, Legal Department APPROVAL OF MINUTES 18-1029 Approval of the minutes from the Finance Committee Meeting on November 13, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes - Final November 27, 2018 18-1050 Approval of the minutes from the Special Finance Committee Meeting on November 20, 2018. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 PUBLIC COMMENT AGENDA 18-0965 A Resolution Authorizing the Execution of Labor Agreement Between the City of Aurora and Management/Supervisory Personnel of the Aurora Police Department from June 1, 2017 to May 31, 2020 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1043 A Resolution Authorizing Execution of Labor Agreement Between the City of Aurora and Aurora Fire Officers Association (AFOA) from January 1, 2017 to December 31, 2020 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0978 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-0991 A Resolution Approving a Professional Phase I Design Engineering Services Agreement with Christopher B. Burke Engineering LTD Related to Improvements of the Aurora Transportation Center (ATC) East Parking Lot in an Amount not to exceed $29,612.00 . This Resolution was held City of Aurora Page 2 Finance Committee Meeting Minutes - Final November 27, 2018 18-1016 A Resolution for $178,137.00 from NTI National Technologies, 1350 West Washington Street, West Chicago, IL 60185, to extend the City of Aurora’s fiber optic cable plant from the south west side of Diehl Road at Eola Road to the south east side of Diehl Road at Eola Road. The pricing is based on Kane County Bid 23-018 Fiber Optic Support Services awarded on June 12, 2018 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be forwarded with no recommendation to the Committee of the Whole. The motion carried. Ayes: 3 18-1019 A Resolution to accept proposal for the purchase of a Storage Area Network (SAN) from CDW-G of Vernon Hills and additional consulting services from CDW-G and Sentinel Technologies of Downers Grove in the amount not to exceed $260,000.00 for the Information Technology Division. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be held. The motion carried. Ayes: 3 18-1038 A Resolution requesting approval for the purchase of police squad car printers, paper and accessories from CDW-G of Vernon Hills in the amount of $81,556.50 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1039 A Resolution requesting authority to purchase (50) HP Probook laptops, (50) Microsoft Surface laptops, 50 Microsoft Surface Pro tablets, their supplies and three year warranties from Insight Public Sector of Addison, IL in the amount of $141,380.55 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1049 A Resolution ratifying emergency expenditures with CDW-G Corporation of Vernon Hills, IL for security cameras related hardware, software and professional services under a National IPA purchasing contract in the amount of $168,000 for emergency repairs at various City sites . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final November 27, 2018 18-1021 A Resolution Accepting Plumbing Service Bids for the Water and Sewer Maintenance Division . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1022 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1023 A Resolution to accept the Proposals received for the 2019 Water & Sewer Division Emergency Repair Program . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 18-1054 Continue the Review of the Proposed 2019 City Budget for Capital Improvements and Finalize Changes . This Reports/Studies was discussed and filed ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the meeting at 5:25pm. The motion carried. Ayes: 3 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4