Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday March 12, 2019 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:12 p.m. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alt - Alderman Rick Mervine Absent: 1 - Alderman Ted Mesiacos OTHERS PRESENT Patty Smith; Steve Lord, Beacon News City of Aurora: Chris Lirot, Engineering; Ian Wade, Engineering; Gina Moga, Special Events; Sandy Strueber, Aldermen's Office; Tim Forbes, Street Maintenance; Eric Schoeny, Water and Sewer; Gio Santana, Parks and Recreation Administration; Jim Birchall, Fleet, Equipment Services; Derrick Winston, Fleet, Equipment Services; Marty Lyons, Finance Department Administration; Alex Voigt, Mayor's Office; Ken Schroth, Engineering; Mike Pegues, Management Information Technology; John Russell, Public Information; John Curley, Development Services; Marissa Spencer, Law Department; Jolene Coulter, Purchasing; Clayton Muhammad, Mayor's Office; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 19-0161 Approval of the minutes of the Finance Committee meeting held on February 26, 2019. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that the minutes be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes - Final March 12, 2019 PUBLIC COMMENT AGENDA 19-0189 An Ordinance Proposing the Establishment of a Special Service Area Number #197, Aurora University 2nd Resubdivision, (347 S. Gladstone Avenue) Aurora, Illinois, Kane County and providing for a public hearing and other procedures in connection therewith. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0190 An Ordinance Proposing the Establishment of a Special Service Area Number #198, Butterfield Phase II, Unit 4B, Lots 19, 401, 403, (Vacant Lots: 2350 Frieder Lane) Aurora, Illinois, DuPage County and providing for a public hearing and other procedures in connection therewith . A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0197 An Ordinance Designating the City of Aurora Downtown Tax Increment Financing District 9 (Stolp Avenue - Downtown Area) Redevelolpment Project Area. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0200 An Ordinance adopting Tax Increment Financing for the City of Aurora Downtown Tax Increment Financing District 9 (Stolp Avenue - Downtown Area). A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0183 An Ordinance Approving the City of Aurora Downtown Tax Increment Financing District 9 (Stolp Avenue - Downtown Area) Redevelopment Project Area, Redevelopment Plan and Project . A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final March 12, 2019 18-0903 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Services Agreement in the amount of $52,801.28 with HR Green, Inc. for the Paramount Riverwalk Promenade Project Phase II Engineering. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0154 A Resolution to award the rental of crowd control barricades for parades to United Rent-A-Fence, Addison, IL . A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0157 A Resolution requesting approval for the Innovation and Core Services Department to submit a grant application to the Kane County Grand Victoria Riverboat Fund, seeking $35,709 for laptop computers and other technology for the soon-to-open Thrive Collaborative Center . A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0158 A Resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 in the amount of $676,625 .00 for the 2019 Citywide Pavement Patching for Water and Sewer Maintenance . A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0159 A Resolution authorizing the purchase of video surveillance camera related hardware, software and professional installation services for the Aldermen’s Offices under a National IPA purchasing contract in the amount of $29,825 with CDW-G Corporation of Vernon Hills, IL . A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final March 12, 2019 19-0175 A Resolution the Acceptance of Bid Pricing from Contractors for the Mowing Landscape Maintenance for Several City Departments (Bid 19-01) for a Two Year Contract with a one year optional extension. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0186 A Resolution Authorizing the purchase of one (1) additional and nine (9) replacement vehicles for the City of Aurora fleet. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0187 A Resolution authorizing the Director of Purchasing to enter into agreements with Crescent Electric Supply, 517 S River Street, Aurora, IL and SolarMax LED, Inc., 3080 12th St, Riverside, CA 92507 in the amounts of $173,582.00 and $66,850.74, respectively, for the purchase of LED Street Lights. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0149 A Resolution Ratifying Payment to Point B Communications for Public Relations, Marketing, Branding and Communications Services for Services Rendered in 2018. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be recommended for approval. The motion carried. Ayes: 3 PENDING 19-0092 An Ordinance Authorizing the Termination of an Existing Land Lease with BNB Limited Liability Company and the Execution of a New Lease of Real Estate Agreement between the City of Aurora and Highgate Aviation, Inc. for Lease of Real Estate at the Aurora Municipal Airport. A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine, that this agenda item be placed on the Agenda. The motion carried. Ayes: 3 City of Aurora Page 4 Finance Committee Meeting Minutes - Final March 12, 2019 ADJOURNMENT: A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg, that this meeting be adjourned. The motion carried. Chairman O'Connor adjourned the meeting at 4:18 p.m. Ayes: 3 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5