Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday March 26, 2019 3:00 PM Alderman Bob O'Connor, Chairman Alderman Edward J. Bugg Alderman Ted Mesiacos Alderman Rick Mervine, Alternate CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:10 p.m. ROLL CALL Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted Mesiacos OTHERS PRESENT Theresa Shoemaker, Communities In Schools; Steve Lord, Beacon News City of Aurora: Steve Andreas, Airport; Tim Forbes, Streets; Jessica Price, Purchasing; Derrick Winston, Fleet and Facilities; Dan Barreiro, Community Services; Simon Rodriguez, Youth Services; Tim Weidner, Engineering; Jason Bauer, Engineering; Trevor Dick, Economic Development; Gio Santana, Parks; Sandy Strueber, Aldermen's Office; Alderman Bill Donnell, Ward 4; Alex Alexandrou, Mayor's Office; David Dibo, Economic Development; Stacey Hamling, Budget; John Curley, Development Services; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 19-0207 Approval of the minutes of the Finance Committee meeting held on March 12, 2019. A motion was made by Alderman Bugg, seconded by Chairperson O'Connor, that the minutes be accepted and filed. The motion carried. Ayes: 2 Abstain: 1 City of Aurora Page 1 Finance Committee Meeting Minutes - Final March 26, 2019 PUBLIC COMMENT No public comments. AGENDA 19-0092 An Ordinance Authorizing the Termination of an Existing Land Lease with BNB Limited Liability Company and the Execution of a New Lease of Real Estate Agreement between the City of Aurora and Highgate Aviation, Inc. for Lease of Real Estate at the Aurora Municipal Airport. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0075 A Resolution Authorizing the Purchase of a Replacement Tandem Axle Dump Truck for the Streets Maintenance Division for $210,831.00 from Rush Truck Center, Chicago, using Sourcewell. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0121 A Resolution Authorizing the Purchase of a Replacement Aerial Bucket Truck for the Parks and Recreation Division for $117,585.00 from Altec Industries, Inc. using Sourcewell. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0174 A Resolution authorizing the Director of Purchasing to establish a purchase order with Core and Main for the purchase of Sensus Omni Water Meters. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be placed on pending. The motion carried. Ayes: 3 19-0179 A Resolution Accepting the Proposal from Communities in Schools to Serve as Third Party Administrator for 2019 Summer Programs in the amount not to exceed $188,979 for the Youth Services Sub-division A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final March 26, 2019 19-0210 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District and to Induce Development Interest within such area (Terminal Building at Broadway and Galena and Surrounding Properties). A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0233 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District (TIF) and to Induce Development Interest within Such Area (80 S. River St. and Surrounding Properties). A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0243 A Resolution enter With Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District (TIF) and to Induce Development Interest within Such Area (Property bounded by 75th St and Route 34/Ogden Ave and the proposed Commons Drive Extension). A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0220 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with HR Green, Inc . for the Construction Inspection and Material Testing Services for the 2019 City Wide Resurfacing Projects A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0221 A Resolution to authorize the Director of Purchasing to execute an agreement with Civiltech Engineering, Inc. of Two Pierce Place, Suite 1400, Itasca, IL 60143 for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section 14-00210-02-PV. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final March 26, 2019 19-0222 A Resolution authorizing an Amendment to the Ward 1 Business Grant Program to increase the budget for the program to $60,000, with current guidelines. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0224 A Resolution authorizing the purchase of Altosid Natular Ingot insecticides from Clarke Mosquito Inc., St Charles, Illinois for the 2019 Mosquito Abatement Program in the amount of $32,140.86 under the Illinois Central Management Contract for the Division of Street Maintenance. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this meeting be adjourned. The motion carried. Chairman O'Connor adjourned the meeting at 4:19 p.m. Ayes: 3 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4