Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday April 23, 2019 3:00 PM CALL TO ORDER: Chairman O'Connor called the meeting to order at 3:09 p.m. ROLL CALL Present: 2 - Chairperson Bob O'Connor and Vice Chair Edward Bugg OTHERS PRESENT John Davis, Fox Valley Developers, LLC; Susannah Heitger, Crowe, LLC; Bob Dobis, Crowe, LLC: Steve Lord, Beacon News; Michael Poulakidas, Poulakidas Law Office; Dr. Jennifer Norrell, District 131; Annette Johnson, East Aurora School Board; City of Aurora: Lt. William Hull, APD; Shanita Thompson, IT; Eric Schoeny, Water & Sewer; Gio Santana, Parks; Mike Houston, Water & Sewer; Stacey Hamling, Budget; Craig Webber, COA; Timothy Forbes, Street Dept.; Jolene Coulter, Purchasing; Jim Birchall, Central Services; LaDonna Carr, Human Resources; Alisia Lewis, Human Resources; Ian Wade, Engineering; Alex Alexandrou, Mayor's Office; Alderman William Donnell, Ward 4; Marty Lyons, Finance; Alderman Rick Mervine, Ward 8; David Dibo, Economic Development; Steve McLean, IT; Ken Schroth, Engineering; Marissa Spencer, Law Dept.; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 19-0307 Approval of the minutes of the Finance Committee meeting held on April 9, 2019. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 3 City of Aurora Page 1 Finance Committee Meeting Minutes - Final April 23, 2019 PUBLIC COMMENT None AGENDA 19-0325 An Ordinance amending the annual budget for the fiscal year beginning January 1, 2018 and ending December 31, 2018 (Amendment #2 for the 2018 fiscal year) A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0335 Approval of a motion authorizing Tax Increment Finance District (TIF) Feasibility Studies - Broadway and Galena/UEP Aurora LLC, Benton River St./80 S. River LLC and Ogden and 75th Street/Town Center Associates LLC, using the services of Kane McKenna . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0269 A Resolution to accept the proposal from Segway, Inc, 14 Technology Drive, Bedford, New Hampshire, for the purchase of two Segway SE-3 Patrollers (Police) for the Aurora Police Department . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0275 A Resolution requesting approval to purchase BenTek Master Software as a Service (SaaS) as our Benefits Enrollment and Administration Software, including licenses, payroll integration and services in the amount not to exceed $75,000 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0299 A Resolution Authorizing Trotsky Investigative Polygraph, Inc. as the Provider for Services of Pre-employment Polygraph Assessments through December 31, 2019. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 2 Finance Committee Meeting Minutes - Final April 23, 2019 19-0301 A Resolution Authorizing Stanard and Associates as the Provider for Services of Pre-Employment Psychological Assessments through December 31, 2019. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0297 A Resolution authorizing the Director of Purchasing to purchase a new valve maintenance trailer from E.H. Wachs of Lincolnshire, IL . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0308 A Resolution authorizing a Change Order for Crowe Horwath, LLP, Oak Brook, Illinois for the Public Safety Hexagon CAD/RMS project in the amount of $334,500.00 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0313 A Resolution Authorization to Accept the bid from Superior Asphalt Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase Program. A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0314 A Resolution Authorization the Purchase of Bulk Rock Salt in the Amount of $82.96 per ton for the 2019-2020 Winter Season from Compass Minerals America Inc. Overland Park, Kansas A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0317 A Resolution Authorizing Exterior Repairs To The Elmslie Building Located At 1 S. Broadway, Aurora, Illinois . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final April 23, 2019 19-0326 A Resolution authorizing the Director of Purchasing to enter into agreements with Alarm Detection Systems, Inc, 1111 Church Road, Aurora, IL 60505 not to exceed $82,655 for smoke detection and security systems at four City Buildings including the Development Services Center (DSC) located at 77 S. Broadway. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0329 A Resolution Authorizing expenditures in excess of $25,000 for purchase and installation of helical piers for observation decks for Mastodon Island from Techno Metal Post Illiana LLC, Chicago, IL . A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0333 A Resolution Authorizing the Purchase of Pollution Liability Insurance for the Period of March 31, 2019 through March 31, 2022 . A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 3 19-0265 A Resolution requesting approval to procure professional services for IT Risk Assessment, development of National Institute of Standards and Technology (NIST) 800-53-1 Policies and Incident Response Plan to heighten the security of the information systems and critical infrastructure used within the City of Aurora government. Total amount will not exceed $86,000. A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that this agenda item be tabled. The motion carried. Ayes: 3 19-0285 A Resolution Authorizing the Mayor to Execute an Intergovernmental Agreement with the Board of Education of East Aurora School District No. 131, Kane County, Illinois regarding the relocation of the District's Administrative Offices. Alderman Mesiacos left the meeting at 4:27 p.m. A motion was made by Alderman Bugg, seconded by Chairperson O'Connor, that this agenda item be recommended for approval. The motion carried. Ayes: 2 Abstain: 1 City of Aurora Page 4 Finance Committee Meeting Minutes - Final April 23, 2019 19-0174 A Resolution authorizing the Director of Purchasing to establish a purchase order with Core and Main for the purchase of Sensus Omni Water Meters. A motion was made by Alderman Bugg, seconded by Chairperson O'Connor, that this agenda item be tabled. The motion carried. Ayes: 2 ADJOURNMENT: A motion was made by Alderman Bugg, seconded by Chairperson O'Connor, that this meeting be adjourned. The motion carried. Chairman O'Connor adjourned the meeting at 5:13 p.m. Ayes: 2 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5