Finance Committee

City Hall 5th Floor City of Aurora Conference Room 5B 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday December 12, 2019 2:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas Please Note Time Change for This Meeting Only. CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 2:09 p.m. ROLL CALL Present: 4 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco and Alderman Emmanuel Llamas Absent: 1 - Alderman Scheketa Hart-Burns OTHERS PRESENT Stephen Morloc, Hub International; Sven Cederwell, Hub International; Bernie Laskowski, Craft Urban; Rick Guzman, The Neighbor Project; Steve Lord, Beacon News City of Aurora: Cort Carlson, Aurora Area CVB; Jessica Price, Purchasing; Jeff Anderson, IT; Jennifer Jordan, Risk Management; Marissa Spencer, Law; Martin Lyons, Finance; Alderman Patty Smith, Ward 8; Alicia Lewis Human Resources; LaDonna Carr, Human Resources; Alex Voigt, Mayor's Office; David Dibo, Economic Development; Adrienne Holloway, Innovation; Trevor Dick, Economic Development; Denzel Lee, IT; Alex Alexandrou, Mayor's Office; Alderman Bill Donnell, Ward 4; Michaela Haberkern, Library; Kathy Fennell, Library; Tom Spicer, Library; Stacey Hamling, Budget; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 19-1090 Approval of the minutes of the Finance Committee meeting held on November 26, 2019. A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that the minutes be accepted and filed. The motion carried. City of Aurora Page 1 Finance Committee Meeting Minutes - Final December 12, 2019 Ayes: 4 PUBLIC COMMENT None AGENDA 19-1106 An Ordinance Levying Taxes for the City of Aurora, Illinois, for the Fiscal Year January 1, 2019 through December 31, 2019. A motion was made by Alderman Franco, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1107 An Ordinance Levying Library Fund Taxes for the City of Aurora, Illinois, for the Fiscal Year January 1, 2019 through December 31, 2019. A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1108 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number One) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1109 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Twenty- Four) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1110 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2019 through December 31, 2019. (Special Service Area Number Sixty-Three) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 2 Finance Committee Meeting Minutes - Final December 12, 2019 19-1111 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2019 through December 31, 2019 . (Special Service Area Number Sixty-Six A) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1112 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2019 through December 31, 2019 . (Special Service Area Number Sixty-Five) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1113 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2019 through December 31, 2019 . ( Special Service Area Number Sixty-Six B) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1114 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2019 Through December 31, 2019 . (Special Service Area Number Sixty-Six C) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1115 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Sixty-Six D) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1116 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2019 through December 31, 2019 . (Special Service Area Number Forty-Four) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 3 Finance Committee Meeting Minutes - Final December 12, 2019 19-1117 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Seventy) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1118 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019 . (Special Service Area Number Sixty-Seven) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1119 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Eighty-Eight) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1120 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019 . (Special Service Area Number Ninety) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1121 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019 . Special Service Area Number One Hundred Forty-One) A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1122 An Ordinance Authorizing And Providing For The Abatement of General Obligation Bond Tax Levies. 2019 Tax Levy Extension . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 4 Finance Committee Meeting Minutes - Final December 12, 2019 19-1129 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. A motion was made by Alderman Franco, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1123 An Ordinance amending Article V of Chapter 44 of the City Code of the City of Aurora pertaining to the implementation and administration of the municipal gas use tax . A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1125 An Ordinance establishing the rate of the municipal gas use tax imposed by Section 44-63(a) of the City Code of the City of Aurora . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-0988 A Resolution Authorizing the Execution of an Agreement in Support of the Aurora Area Convention and Visitors Bureau through the Hotel Operators' Occupation Tax . A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1079 A Resolution requesting approval to accept a two year matching grant from the Cities for Financial Empowerment to create a Financial Empowerment Center (FEC) in the city of Aurora, to approve $50,000 of City of Aurora funds to be allocated as part of each year's match requirement ($50,000 in Year 1 and $50,000 in Year 2) and to contract with the Neighbor Project during the term of the CFE grant agreement to deliver financial counseling services . A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1128 A Resolution requesting approval of the use of Account 215-1331-419.53-24 funds to cover costs associated with ramp up expenses for the Thrive Collaborative Center, not to exceed $11 0,000. A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 5 Finance Committee Meeting Minutes - Final December 12, 2019 Ayes: 4 19-1093 A Resolution to purchase video surveillance cameras, key card access systems, related hardware, software and professional installation services for the Financial Empowerment Center (712 S. River) under the National IPA purchasing contract in the amount of $40,058.17 from CDW-G Corporation of Vernon Hills, IL . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1096 A Resolution authorizing the Chief Financial Officer to execute contracts with electricity suppliers to provide electricity to the City of Aurora . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1097 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. A motion was made by Alderman Franco, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1098 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. A motion was made by Alderman Franco, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1130 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Crime, Cyber Liability, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, Liquor Liability, Special Events Liability and Drone Liability insurance policies for the period of December 31, 2019 through December 31, 2020 A motion was made by Alderman Franco, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 6 Finance Committee Meeting Minutes - Final December 12, 2019 19-1126 A Resolution Authorizing the Renewal of Third Party Administrative Services with Broadspire Services, Inc. for The City’s General Liability, Auto Liability Claims and Workers’ Compensation Claims for The Period of January 1, 2020 through December 31, 2022 . Meeting went into Recess 3:39 p.m. A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1137 A Resolution requesting approval to negotiate an agreement between the City of Aurora and Bernie Laskowski, or a designated entity managed by Bernie Laskowski, for the purpose of redeveloping 41 S. Stolp Avenue and the adjacent lot as a restaurant with second story apartments. Meeting Reconvened 3:41 p.m. A motion was made by Alderman Franco, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-1135 2019 Standard and Poors Ratings Agency report on City of Aurora Bond Rating Alderman Franco left the meeting at 4:25 p.m. This Reports/Studies was forwarded with no recommendation to the Committee of the Whole. 19-1105 An Ordinance amending the Annual Budget for the Fiscal Year Beginning January 1, 2019 and Ending December 31, 2019 (Amendment #2 for the 2019 Fiscal Year). This Ordinance was forwarded with no recommendation to the Committee of the Whole. CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Llamas, seconded by Vice Chair Bugg, that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor adjourned the meeting at 4:28 p.m. Ayes: 3 City of Aurora Page 7 Finance Committee Meeting Minutes - Final December 12, 2019 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 8