Finance Committee

FINANCE COMMITTEE City of Aurora MEETING REMOTE 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Thursday June 11, 2020 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312-626-6799 Meeting ID: 854 8907 2320 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 1:00 PM ON JUNE 11, 2020 - VIA EMAIL AT aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 3:00 p.m. ROLL CALL Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas OTHERS PRESENT CITY OF AURORA: Denzel Lee, IT; Angel Johnson, IT; Miguel Flores, IT; Michael Pegues, IT; Marty Lyons, Finance; Alex Alexandrou, Mayor's Office; Jason Bauer, Engineering; Bob Greene, Engineering; Cristal Colon, Aldermen's Office; Tim Forbes, Street Maintenance; Jeane Beck, Aldermen's Office; Jeff Anderson, IT; Jolene Coulter, Purchasing; Ken Schroth, Engineering; Rick Veenstra, Law; Roopa Anjanappa, Engineering; Sandy Strueber, Aldermen's Office; Tim Weidner, City of Aurora Page 1 Finance Committee Meeting Minutes June 11, 2020 Engineering; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 20-0207 Approval of the minutes of the Finance Committee meeting held on March 12, 2020. A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be accepted and filed. The motion carried. Alderman Hart-Burns joined the meeting at 3:04 p.m. Ayes: 4 Abstain: 1 PUBLIC COMMENT No members of the public present. AGENDA 20-0203 A Resolution Authorizing the Mayor to execute both Local Agency Agreement for Federal participation with the State of Illinois and Phase 1 Preliminary Engineering Agreement with Civiltech Engineering , Inc. and the Appropriation of Motor Fuel Tax Funds for Farnsworth Avenue at Marshall Boulevard and Illinois Prairie Path Segment/Intersection Improvement (MFT # 19-00331-00-SP). A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0229 A Resolution to execute the Intergovernmental Agreement between City of Aurora, Illinois and Aurora Civic Center Authority (ACCA) for the Paramount Riverwalk Promenade and North Island Center Plaza improvements. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0278 A Resolution Requesting approval to purchase DocuSign Contract Lifecycle Management (CLM) from Carahsoft Technology Corporation of Reston, Virginia, through the GSA Cooperative Purchasing Agreement for an amount not to exceed $143,701 over a 3 year period . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes June 11, 2020 Ayes: 5 20-0288 A Resolution Authorizing the Acceptance of Bid pricing from Various Contractors for Supplemental Snow Removal Services and Snow and Ice Control Services for a two year contract with optional two one year extensions for the Division of Street Maintenance . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this meeting be adjourned. The motion carried. Chairperson O'Connor adjourned the meeting at 3:42 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3