Finance Committee

Finance Committee City of Aurora Remote Access Only 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday July 16, 2020 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312-626-6799 Meeting ID: 880 7313 5767 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 1:00 PM ON JULY 16, 2020 - VIA EMAIL: aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 3:00 p.m. ROLL CALL Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas City of Aurora Page 1 Finance Committee Meeting Minutes - Final July 16, 2020 OTHERS PRESENT James Savio, Sikich LLP City of Aurora: Miguel Flores, IT; Angel Johnson, IT; Martin Lyons, Finance; Jason Bauer, Engineering; Connie Krug, Aldermen's Office; David Dibo, Economic Development; Derrick Winston, Equipment Services; Tim Forbes, Street Maintenance; Jeane Beck, Aldermen's Office; Jeff Anderson, IT; Jolene Coulter, Purchasing; Ken Schroth, Engineering; Linda Reed, Finance; Marissa Spencer, Law Department; Mark Phipps, Engineering; Shanita Thompson, IT; Stacey Peterson, Budgeting; Trevor Dick, Economic Development; Jim Birchall, Central Services; Alex Alexandrou, Mayor's Office; Michael Pegues, IT; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 20-0355 Approval of the 6/25/2020 Finance Committee meeting minutes A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT None AGENDA 20-0360 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting to Consider the Designation of a Redevelopment Project Area and the Approval of a Redevelopment Plan and Project for the City of Aurora (Lake Galena Tax Increment Financing District). A motion was made by Alderman Franco, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0385 An Ordinance amending the documents relating to the Special Facility Revenue Bond Series 2010 (Marmion Project) (the “Bond”) of the City of Aurora, Kane, DuPage, Will and Kendall Counties, Illinois; authorizing the execution and delivery of an Amended Bond, a First Amendment to Loan Agreement and related documents in connection therewith; and related matters. A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 2 Finance Committee Meeting Minutes - Final July 16, 2020 20-0162 A Resolution authorizing the purchase of a replacement aerial bucket truck for the Street Maintenance Division for $170,024.00, from Altec Industries, Inc. using Sourcewell. A motion was made by Alderman Franco, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0282 A Resolution authorizing the annual maintenance renewal for VMware Server software (VMware) used by the City of Aurora through CDW Government, Inc., Vernon Hills IL in the amount of $56,505.97 . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0338 A Resolution Request to approve the authorization of a three-year agreement to annually renew the Check Point Firewall platforms and related software and peripherals maintenance with Konsultek, of Elgin, Illinois for the three-year amount not to exceed $312,510.18. A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0358 A Resolution Authorizing the Installation and Integration of Card Access and Controls for the City Hall Stairwells by e .Norman Security Systems Inc. for $65,515.49 Plus a Five Percent (5%) Contingency of $3,275.77. Alderman Scheketa Hart-Burns joined the meeting at 3:33 p.m. A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0380 A Resolution authorizing the execution of a Redevelopment Agreement between the City of Aurora and the Owner of the property at 1128 East New York Street (Ward 7). A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0386 A Resolution authorizing the Director of Purchasing to purchase two MET Thermal Cameras for a not to exceed amount of $30,100. A motion was made by Alderman Hart-Burns, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 3 Finance Committee Meeting Minutes - Final July 16, 2020 Ayes: 4 Nayes: 1 20-0375 Acceptance of the 2019 Annual Financial Reports for the City, TIF funds, and Single Audit reporting requirements . Alderman Franco unable to vote due to technical difficulties. A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that this agenda item be recommended for approval (information only). The motion carried. Ayes: 4 CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor adjourned the meeting at 4:40 p.m. Ayes: 4 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4