Finance Committee

Finance Committee City of Aurora Meeting Remote Access 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday August 27, 2020 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312-626-6799 Meeting ID: 859 3628 5570 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 1:00 PM ON AUGUST 27, 2020 - VIA EMAIL: aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 3:00 p.m. ROLL CALL Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas City of Aurora Page 1 Finance Committee Meeting Minutes - Final August 27, 2020 OTHERS PRESENT Nicole Mullins, People's Coalition; Arjun S. Nair, 10th Ward Resident; Maria Elena Jurado; Shannon Buckley, People's Coalition; Tonya Makrinski, Resident; Sandra Gonzalez, People's Coalition; Ruth Vogel; Julee Rendon; L. Wright; Mark Gabriele; Jeffrey Chavis City of Aurora: Denzel Lee, IT; Marissa Spencer, Law; Martin Lyons, Finance; Rick Veenstra, Law; Alex Alexandrou, Mayor's Office; Jim Birchal, Central Services; Derrick Winston, Equipment Services; Adrienne Holloway, Innovation and Core Services; David McCabe, Aurora Fire Department; Jason Bauer, Engineering; Sherman Jenkins, Alderman At-Large; Steve Andras, Airport; Roopa Anjanappa, Engineering; Tim Weidner, Engineering; Stacey Peterson, Budget; Michael Pegues, IT; Alex Voigt, Mayor's Office; Jeff Anderson, IT; Jolene Coulter, Purchasing; Jennifer Stallings, City Clerk; Ken Schroth, Engineering; Jessica Price, Purchasing; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 20-0485 Approval of the August 13, 2020 Finance Committee meeting minutes . A motion was made by Alderman Franco, seconded by Alderman Hart-Burns, that the minutes be accepted and filed. The motion carried. Ayes: 4 Abstain: 1 PUBLIC COMMENT Nicole Mullins, Arjun S. Nair, Maria Elena Jurado, Shannon Buckley, Tonya Makrinski, Sandra Gonzalez AGENDA 20-0491 A Resolution to amend the grant agreement with the Cities for Financial Empowerment to accept $80,000 in additional funding to support the Aurora Financial Empowerment Center . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0407 A Resolution requesting approval for a FOIA/Public Records Request Management software solution that complies with the existing processes/rules and is also user friendly. This Resolution was held. City of Aurora Page 2 Finance Committee Meeting Minutes - Final August 27, 2020 20-0458 A Resolution Authorizing an Intergovernmental Agreement between the City of Aurora and Sugar Grove Drainage District #1 for Mutual Cooperation in the Construction of Drainage Improvements on the Site of the Aurora Municipal Airport . A motion was made by Vice Chair Bugg, seconded by Alderman Hart-Burns, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0518 A Resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation, Division of Aeronautics and a not-to-exceed agreement for Construction Phase Engineering Services in the amount of $78,100 with Crawford, Murphy and Tilly, Inc. for the Airfield Pavement Rehabilitation Phase 3, Area 1 Project. . A motion was made by Alderman Franco, seconded by Alderman Hart-Burns, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0469 A Resolution awarding the Job Order Contracting Vendor Services (JOC) for the City of Aurora to F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0476 A Resolution Approving the Director of Purchasing to enter into Intergovernmental Agreement(s) with various agencies/entities to allow the use of the City of Aurora Job Order Contracting Services program. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0487 A Resolution Requesting Authorization for the Mayor to Execute the Local Public Agency Agreement for Federal Participation with the State of Illinois, the Mayor to Execute the Phase 2 Design Engineering Agreement with Christopher B. Burke Engineering, Ltd., 9575 W. Higgins Road, Suite 600, Rosemont, IL 60018 in the amount of $108,541.29 for the Access to Transit - Aurora Transportation Center (ATC) East Platform Parking Lot Enhancement Project, MFT Section 18-00325-00-PK. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 3 Finance Committee Meeting Minutes - Final August 27, 2020 Ayes: 5 20-0520 A Resolution authorizing the acceptance of a Federal Emergency Management Agency (FEMA) grant in the amount of $975,000.00 towards the purchase of new self-contained breathing apparatus (SCBA) for the Aurora Fire Department. This Resolution was recommended for approval Ayes: 5 MATTERS REFERRED FROM CITY COUNCIL (DISCUSSION ONLY) 20-0431 A Resolution to accept the quote from Pro-Tech, 1313 West Bagley Road, Berea, Ohio 44017 to purchase 150 complete sets of Personal Protective Equipment for the Aurora Police Department . This Resolution was forwarded with no recommendation to the Committee of the Whole. CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor adjourned the meeting at 4:47 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4