Finance Committee

Finance Committee City of Aurora Meeting Remote Access 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes Thursday September 10, 2020 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312-626-6799 Meeting ID: 813-6114-7758 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 1:00 PM ON SEPTEMBER 10, 2020 - VIA EMAIL: aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 3:00 p.m. ROLL CALL Present: 4 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco and Alderman Scheketa Hart-Burns Absent: 1 - Alderman Emmanuel Llamas OTHERS PRESENT Brian Dahl, Fox Valley Building & Construction Trades Council; Jeff Eckert; Susannah Heitger, Crowe, LLP; Leo Wright, F.H. Paschen; Mike Baker, Consultant City of Aurora: Miguel Flores, IT: Alex Alexandrou, Mayor's Office; Alisia Lewis, Human Resources; David Dibo, Economic Development; Giovanni Santana, Parks & Recreation; Trevor Dick, Economic Development; Tim Weidner, City of Aurora Page 1 Finance Committee Meeting Minutes September 10, 2020 Engineering; Rick Veenstra, Law; Martin Lyons, Finance; Marissa Spencer, Law; Jolene Coulter, Purchasing; John Curley, Development Services; Jennifer Stallings, City Clerk; Alex Voigt, Mayor's Office; Jim Birchall, Central Services; Jason Bauer, Engineering; Jessica Kalal, Law; Ken Schroth, Engineering; Cmdr. Mike Doerzaph, APD; Stacey Peterson, Budget; Jeff Anderson, IT; Ruthy Harris, Development Services; Alex Minnella, Economic Development; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 20-0531 Approval of the 8-27-2020 Finance Committee meeting minutes . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT Brian Dahl, 20-0469 AGENDA 20-0538 An Ordinance Deleting Certain Property from the Redevelopment Project Area for City of Aurora Downtown Tax Increment Financing District No. 1 A motion was made by Alderman Franco, seconded by Alderman Hart-Burns, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0557 A Resolution Authorizing the Approval and Execution of a Lease Agreement between the City of Aurora and F.H. Paschen for the Lease of Office Space on the Second Floor of a City-owned Building located at 1 South Broadway, Aurora, Illinois 60505 . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0548 Public Hearing regarding the creation of the proposed Lake Galena Tax Increment Finance District . A motion was made by Alderman Franco, seconded by Alderman Hart-Burns, that this agenda item be recommended for approval (information only). The motion carried. Ayes: 4 20-0549 Public Hearing regarding the creation of the proposed Lincoln Weston Tax Increment Finance District . City of Aurora Page 2 Finance Committee Meeting Minutes September 10, 2020 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval (information only). The motion carried. Ayes: 4 20-0293 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Civiltech Engineering, Inc. in the not to exceed amount of $174,115.00, and the appropriation of $435,044.00 of REBUILD Illinois Bond Funds for the Montgomery Road Bridge Project . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0488 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 2 Design Engineering Agreement with Alfred Benesch & Company in the not to exceed amount of $292,794.00, and the appropriation of $300,000.00 of REBUILD Illinois Bond Funds for the Farnsworth Avenue Bridge Project . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0527 A Resolution approving an Intergovernmental Agreement between the City of Aurora, Illinois and Forest Preserve District of Kane County for the Oakhurst Forest Preserve and adjacent area in Aurora, IL . A motion was made by Alderman Franco, seconded by Alderman Hart-Burns, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0475 A Resolution To Award McCarty Park Phase II Improvements Located in Ward 2 to BCI Burke. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0508 A Resolution Establishing OAP and Value HSA(HDHP) Health Insurance Plans and Rates Effective January 1, 2021 through December 31, 2021 . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 3 Finance Committee Meeting Minutes September 10, 2020 20-0512 A Resolution Authorizing a Renewal Agreement with Aetna to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2021 through December 31, 2021 . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0513 A Resolution Establishing Blue Cross Blue Shield Advantage HMO (BCBS) for Group Health Care Services for the period of January 1, 2021 through December 31, 2021 . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0514 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2021 to December 31, 2021 . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0515 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2021 through December 31, 2021 . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0517 A Resolution Authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO and Value HSA(HDHP) Group Health, Prescription Benefits Management (PBM), Flexible Spending, Dental, Vision, C.O.B.R.A. and Stop Loss Plan Administration for period January 1, 2021 through December 31, 2021 . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0541 A Resolution awarding Restoration Techs Aurora, IL as the 2020-2021 contractor for Emergency board up services within the City of Aurora Illinois. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 4 Finance Committee Meeting Minutes September 10, 2020 20-0552 A Resolution to Approve payment to Tavarez and Son's Lawn Care for removal of junk and trash services through code violation for the remainder of 2020. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 20-0556 A Resolution ratifying payment in the amount of $42,849.75 and approving additional payments of $105,715.00 to Richland Community College for police recruit training, lodging and meals in 2020. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 HELD 20-0407 A Resolution requesting approval for a FOIA/Public Records Request Management software solution that complies with the existing processes/rules and is also user friendly. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 4 MATTERS REFERRED FROM CITY COUNCIL (DISCUSSION ONLY) 20-0469 A Resolution awarding the Job Order Contracting Vendor Services (JOC) for the City of Aurora to F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL. This Resolution was forwarded with no recommendation to the City Council. Alderman Hart-Burns left the meeting at 4:45 p.m. CLOSED SESSION ADJOURNMENT: A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor adjourned the meeting at 5:13 p.m. Ayes: 3 City of Aurora Page 5 Finance Committee Meeting Minutes September 10, 2020 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6