Finance Committee

Finance Committee City of Aurora Remote Access Only 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday December 10, 2020 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312-626-6799 Meeting ID: 882-1972-3812 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 1:00 PM ON DECEMBER 10, 2020 - VIA EMAIL: aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 3:00 p.m. Meeting was paused at 3:07 p.m. due to technical difficulties and re-started at 3:16 p.m. ROLL CALL Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas City of Aurora Page 1 Finance Committee Meeting Minutes - Final December 10, 2020 OTHERS PRESENT Rodney K. Strong; Lester McCarroll; Max Worcester; Michael Poulakidas; Michelle Clark-Jenkins, Griffin & Strong P.C.; R. McNeil-Danish, Attorney; Andrew Watkins; Cyrus Walker; M. Jankovic; John Davis City of Aurora: Ken Schroth, Engineering; LaDonna Carr, Human Resources; Stacey Peterson, Budget; Marissa Spencer, Law; Anna Payton, Animal Care and Control; Leela Karumuri, Engineering; Michael Pegues, IT; Trevor Dick, Economic Development; Maria Lindsay, Mayor's Office; Denzel Lee, IT; Martin Lyons, Finance; Lt. Bill Hull, APD; Alex Minnella, Economic Development; Alex Voigt, Mayor's Office; Alisia Lewis, Human Resources; Jolene Coulter, Purchasing; Alex Alexandrou, Mayor's Office; Roopa Anjanappa, Engineering; Clayton Muhammed, Mayor's Office/Public Information; David Dibo, Economic Development; Bob Greene, Engineering; Jason Bauer, Engineering; Jeff Anderson, IT; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 20-0782 Approval of the minutes of the November 18, 2020 Special Finance Committee meeting. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that the minutes be accepted and filed. The motion carried. Ayes: 5 20-0790 Approval of the minutes of the November 19, 2020 Finance Committee Meeting. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that the minutes be accepted and filed. The motion carried. Ayes: 5 20-0801 Approval of the minutes of the November 24, 2020 Special Finance Committee Meeting. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that the minutes be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT None registered. AGENDA City of Aurora Page 2 Finance Committee Meeting Minutes - Final December 10, 2020 20-0823 An Ordinance Authorizing And Providing For The Abatement of General Obligation Bond Tax Levies. 2020 Tax Levy Extension . A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0638 A Resolution to approve the renewal of the contracts for City website hosting and maintenance as well as website job applicant tracking module from CivicPlus, Manhattan, Kansas, in the amount of $88 ,340.84 for a period of 3 years . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be forwarded with no recommendation to the Committee of the Whole, on the agenda for 12/15/2020. The motion carried. Ayes: 5 20-0716 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Christopher B. Burke Engineering, Ltd. in the not to exceed amount of $57,710.00, and the appropriation of $173,130.00 of Motor Fuel Tax (MFT) Funds for the Edgelawn Drive Bikeway Project . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0797 A Resolution accepting the contract agreement with Oswego Animal Hospital, Oswego, Illinois for veterinary and spay/neuter services for Animal Care & Control. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0810 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final December 10, 2020 20-0812 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0813 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0815 A Resolution requesting approval to award RFQ 20-28 Managed Security Services to Data Defenders LLC, 111 W. Jackson Blvd, Suite 1700, Chicago, IL 60604 for a managed security service to reduce cybersecurity risks, protect city systems and assets, and prepare for future cyber risks. Total contract amount not to exceed $1,600,485.00 over a 5-year contract. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0817 A Resolution Authorizing an Extension of an Agreement with Bukola Bello of Vision M.A.I., LLC for Government Affairs Consulting Services . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0818 A Resolution Awarding Griffin & Strong the Contract to Conduct an "Availability and Disparity" Study on behalf of the City of Aurora. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 4 Finance Committee Meeting Minutes - Final December 10, 2020 20-0828 A Resolution to accept quotes from Ellis Systems (Woltergroup, LLC), 490 W. North Frontage Rd, Bolingbrook, IL 60440 to purchase handgun storage expansion shelving, long gun expansion shelving, reconfiguration shelving, and bulk storage expansion and reconfiguration for the Aurora Police Department. A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0829 A Resolution Approving the 2nd Amendment to the Redevelopment Agreement with Fox Valley Developers Resolution R19-382. A motion was made by Alderman Franco, seconded by Alderman Hart-Burns, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0831 A Resolution authorizing the execution of an intergovernmental governmental agreement with the Aurora Public Library District regarding the payment of certain general obligation bonds previously issued for library purposes. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor adjourned the meeting at 5:10 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 5 Finance Committee Meeting Minutes - Final December 10, 2020 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Alderman's Office at least 48 hours in advance of the scheduled meeting. The Alderman's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermansoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6