Finance Committee

Finance Committee City of Aurora Meeting Remote Access 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday January 28, 2021 3:00 PM Chairperson Bob O'Connor Vice Chair Edward Bugg Alderman Carl Franco Alderman Scheketa Hart-Burns Alderman Emmanuel Llamas THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312-626-6799 Meeting ID: 845 3094 9091 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 1:00 PM ON JANUARY 28, 2021 - VIA EMAIL: aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairperson Bob O'Connor called the meeting to order at 3:00 p.m. ROLL CALL Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas OTHERS PRESENT City of Aurora: Shelly Windett, Aldermen's Office; Tim Weidner, Engineering; Miguel Flores, IT: Alex Alexandrou, Mayor's Office; Rick Veenstra, Law; Clayton Muhammad, Public Information; Martin Lyons, Finance; Jennifer Stallings, City Clerk; Leela Karumuri, IT; Alex Voigt, Mayor's Office; Marissa Spencer, Law: Jason Bauer, Engineering; David Dibo, Economic Development; Trevor Dick, Economic Development; Jolene Coulter, Purchasing; Michael Pegues, IT: Stacey Peterson, Budget; Jeff Anderson, IT City of Aurora Page 1 Finance Committee Meeting Minutes - Final January 28, 2021 APPROVAL OF MINUTES 21-0039 Approval of the minutes of the January 14, 2021 Finance Committee Meeting. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT None AGENDA 21-0062 An Ordinance amending Article VII of Chapter 44 of the Code of Ordinances, City of Aurora, to authorize the periodic rebate of the city Food and Beverage Tax in certain circumstances . This Ordinance was discussed and forwarded to the RAP Committee. 21-0061 A Resolution waiving City of Aurora on-site consumption liquor license renewal fees for 2021-2022 . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0066 A Resolution Authorizing the Chief Financial Officer/City Treasurer to Enact a Small Business Financial Relief Program to Address Business Losses as a result of the COVID 19 Pandemic or other such major business interruption events in an amount not to exceed $1.2 million dollars. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0804 A Resolution authorizing the execution of an Engineering Agreement with Alfred Benesch & Company in the not to exceed amount of $174,780.07, and the appropriation of $175,000.00 of Motor Fuel Tax (MFT) Funds for the 2021-2022 Bridge Inspections . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final January 28, 2021 20-0888 A Resolution requesting ratification for emergency cybersecurity remediation from, Data Defenders, LLC. Corporate Headquarters: 111 W. Jackson Blvd., Suite 1700 Chicago, IL 60604 in the amount not to exceed $36,750.00. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0002 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Edwin Hancock Engineering Co. in the not to exceed amount of $82,680.41, and the appropriation of $608,731.00 of MFT Funds for the Eola Road Resurfacing Project. A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0003 A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with HR Green, Inc. in the not to exceed amount of $662,297.73, and the appropriation of $680,000.00 of REBUILD Illinois Bond Funds for the Indian Trail Road Reconstruction and High Street Intersection Project . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0004 A Resolution authorizing the execution of a Phase 1 and Phase 2 Design Engineering Agreement with TranSystems in the not to exceed amount of $150,930.00, and the appropriation of $160,000.00 of MFT Funds for the East New York Street Resurfacing (Ohio St to Farnsworth Ave) Project . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0041 A Resolution authorizing the execution of an Engineering Agreement with HR Green, Inc. in the not to exceed amount of $19,654.00, and the appropriation of $20,000.00 of Motor Fuel Tax (MFT) Funds for the Indian Trail Resurfacing Project . A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final January 28, 2021 CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg, that this agenda item be adjourned. The motion carried. Chairman Bob O'Connor adjourned the meeting at 4:18 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Alderman's Office at least 48 hours in advance of the scheduled meeting. The Alderman's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermansoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4