Finance Committee

City Hall - 5th Floor City of Aurora Conference Rooms 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday June 24, 2021 3:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER: Chairman Carl Franco called the meeting to order at 3:04 p.m. ROLL CALL Present: 4 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid and Alderwoman Scheketa Hart-Burns Absent: 1 - Alderman Edward Bugg OTHERS PRESENT City of Aurora: Jim Birchall, Central Services; Jeff Anderson, IT; Edward Cruz, IT; Jessica Price, Purchasing; Jolene Coulter, Purchasing; John Russell, Community Services; Alisia Lewis, Human Resources; Marty Lyons, Finance; Stacey Peterson, Budget; Deb Lange, Law; Ken Schroth, Public Works; Alex Alexandrou, Mayor's Office; Rich Jacobs, Aldermen's Office; Trevor Dick, Economic Development; Clayton Muhammed, Public Information; John Curley, Development Services; Ruthy Harris, Development Services; Linda Read, Finance; Eric Schoeny, Public Works; Jason Bauer, Engineer; Marissa Spencer, Law; Shelly Windett, Aldermen's Office APPROVAL OF MINUTES 21-0457 Approval of the minutes from the Finance Committee Meeting held on June 10, 2021. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that the minutes be accepted and filed. The motion carried. City of Aurora Page 1 Finance Committee Meeting Minutes - Final June 24, 2021 Ayes: 4 PUBLIC COMMENT None AGENDA 21-0484 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 (Amendment #1 For The 2021 Fiscal Year). A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 21-0403 A Resolution Authorizing Payment to Testing for Public Safety, LLC (dba IPSP) as the Provider of Services for 2021 Fire Department Promotional Testing Process. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 21-0427 A Resolution authorizing an extension of an agreement with Seize the Future Development Foundation, Inc. for services related to economic development through September 30, 2021. A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 21-0433 A Resolution Authorizing an Agreement with Infosend to Provide Utility Invoice Production and Distribution Services for the Water Billing Division. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 2 Finance Committee Meeting Minutes - Final June 24, 2021 21-0461 A Resolution To approve payment to Tavarez and Son's Lawn Care for removal of junk and trash services through code violation for the remainder of 2021. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 21-0477 A Resolution to accept a Kane County Grand Victoria Riverboat Grant for the Aurora Financial Empowerment Center . A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 21-0483 A Resolution authorizing the purchase and construction of the supporting infrastructure, as previously mentioned in R20-249, for the body worn camera inventory and operating requirements as defined by the Aurora Police Department. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 21-0485 A Resolution authorizing the purchase and installation of a fleet dash camera system and the Taser 7 equipment . Alderwoman Hart-Burns left the meeting at 4:20 p.m. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 3 21-0400 Request for authorization to advertise for bids for the purchase of a new replacement wheel loader for the Water and Sewer Maintenance Division. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval (information only). The motion carried. Ayes: 3 City of Aurora Page 3 Finance Committee Meeting Minutes - Final June 24, 2021 21-0478 A request to obtain bids for the construction of the Phillips Park Golf Course Simulator Addition and purchase of two golf simulators . A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval (information only). The motion carried. Ayes: 3 CLOSED SESSION ADJOURNMENT: A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this meeting be adjourned. The motion carried. Chairman Franco adjourned the meeting at 4:48 p.m. Ayes: 3 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 4