Finance Committee

City Hall - 5th Floor City of Aurora Conference Rooms 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday August 12, 2021 3:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER: Chairperson Carl Franco called the meeting to order at 3:03 p.m. ROLL CALL Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 21-0596 Approval of the minutes of the Finance Committee meeting held on July 29, 2021. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT None AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final August 12, 2021 21-0563 A Resolution Authorizing Full Circle Training Solutions of Morgantown, West Virginia to Provide Training to the Police Department for Compliance with Federal and State Police Reporting Requirements . Presented by Lt. Brian Handell, Aurora Police Department. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0597 A Resolution Authorizing the Participation in and Completion of the ComEd Green Region Program for the Riverside Pollinator Garden . Presented by John Russell, City of Aurora Grant Writer. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0602 A Resolution authorizing the City of Aurora to enter into a Lease Agreement of City Owned Property at 1130 Mitchell Road, Aurora, IL with Linares Partners LLC d/b/a Indian Trail Plaza. Presented by Tim Weidner, Engineering; Alex Alexandrou, Mayor's Office; Ken Schroth, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0614 A Resolution approving an extension of parking lot lease agreement with Hollywood Casino-Aurora, Inc., for the property located at 201 N. River Street, and known as the HCA-West lot, for an additional two years . Presented by Jessica Kalal, Law Department. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0616 A Resolution to use the City's primary fiber vendor, NTI National Technologies, Downers Grove, IL, for emergency fiber optic repairs for an annual amount not to exceed $50,000 . Presented by Mike Pegues, IT and Martin Lyons, Finance Department. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes - Final August 12, 2021 Ayes: 5 21-0617 A Resolution authorizing the Director of Purchasing to enter into an agreement with Lite Construction, Inc., 711 S. Lake Street, Montgomery, IL 60538 for New York Street Bridge Stairs in the amount of $144,902 .00. Presented by Ian Wade, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0606 Acceptance of the 2020 Annual Financial Reports for the City, TIF funds, and Single Audit reporting requirements . Presented by Martin Lyons, Finance; Linda Read, Finance; and Fred Lantz, Sikich. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Alderwoman Hart-Burns left the meeting at 3:36 p.m. and returned at 3:41 p.m., left the meeting at 3:45 p.m. and returned at 3:48 p.m., left the meeting at 4:17 p.m. and returned at 4:18 p.m. Ayes: 5 INFORMATION ONLY 21-0598 An Ordinance amending various provisions of Division 2-V-2 of Chapter 2 of the Code of Ordinances pertaining to purchases . Presented by Jessica Kalal, Law Department; Alex Alexandrou, Mayor's Office; Martin Lyons, Finance. This Ordinance was discussed. CLOSED SESSION ADJOURNMENT: A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this meeting be adjourned. The motion carried. Chairperson Franco adjourned the meeting at 4:34 p.m. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final August 12, 2021 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4