Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday October 28, 2021 2:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Note 2:00 PM Start Time Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen's Office at 630-256-3020. CALL TO ORDER Chairperson Carl Franco called the meeting to order at 2:05 p.m. ROLL CALL Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 21-0836 Approval of the minutes of the Finance Committee meeting held on October 14, 2021. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that the minutes be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT The Committee Clerk read the rules of public comment and the following citizens presented comment to the Finance Committee: Mr. David Pierce spoke regarding the cost of the City health plan for retirees. AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final October 28, 2021 21-0710 A Resolution authorizing the execution of real estate contracts to purchase properties and appropriating REBUILD Illinois Bond Funds required for the Farnsworth Avenue Bridge Project, in the amount of $184,326.00. Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0775 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Civiltech Engineering, Inc. in the not to exceed amount of $299,073 .00 and the appropriation of $779,400.00 of REBUILD Illinois Bond Funds for the Farnsworth Avenue Bridge Project . Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0776 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Thomas Engineering Group in the not to exceed amount of $82,019.00, and the appropriation of $458,179.00 of REBUILD Illinois Bond Funds for the Indian Trail Resurfacing Project . Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final October 28, 2021 21-0777 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with V3 Companies, Ltd. in the not to exceed amount of $246,070.00, and the appropriation of $1,095,370.00 of REBUILD Illinois Bond Funds for the East New York Street Resurfacing (Ohio St to Farnsworth Ave) Project. Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0832 A Resolution authorizing the appropriation and expenditure of Motor Fuel Tax (MFT) funds for snow removal operations in 2022, in an amount up to $1,320,000.00. Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0850 A Resolution Amending the Maintenance Agreement with Intergraph (Hexagon) Corporation of Huntsville, Alabama for Compliance with Mandatory State Police Reporting Requirement . Presented by Jeff Anderson, IT. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0856 A Resolution authorizing the award of a contract to Parking Revenue Recovery Services, Inc ., Aurora, CO for the Division of MVPS Enforcement. Presented by Charlie Koch, Motor Vehicle Parking Services. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final October 28, 2021 21-0873 A Resolution Authorizing the Execution of a Second Amendment to the Redevelopment Agreement between the City of Aurora and Bernie Laskowski/Craft Urban . Presented by David Dibo, Alex Minnella, and Marty Lyons, Economic Development; Bernie Laskowski, Craft Urban-Aurora; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0877 A Resolution authorizing the Chief Financial Officer and the Director of Purchasing to consent to assignment of contracts/agreements in the event of vendor mergers or acquisitions. Presented by Jolene Coulter, Purchasing. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0880 A Resolution to approve payment of one-year renewal of Accela, Inc., 2633 Camino Ramon, Suite 500 San Ramon, CA 94583 for Customer Relationship Management (CRM) hosted solution in the amount not to exceed $40,519.72 . Presented by Jeff Anderson, IT. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0885 A Resolution authorizing the purchase or surveillance cameras, server and support for the Stolp Island Parking Garage from Siemens USA, Mt. Prospect, IL in the amount of $67,705.00 . Presented by Jeff Anderson, IT. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 4 Finance Committee Meeting Minutes - Final October 28, 2021 21-0859 Review of the Proposed 2022 City Budget - Fire, Community Affairs, Special Events, Parks & Zoo Presented by Chief Gary Krienitz, Deputy Chief David McCabe, Aurora Fire Department; Natalie Wiza, Emergency Management; Clayton Muhammad, Community Affairs; Mike Nelson, Special Events; Giovanni Santana, Parks and Recreation and Dan Powell, Zoo. This Reports/Studies was discussed and filed. CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this meeting be adjourned. The motion carried. Chairperson Carl Franco adjourned the meeting at 5:02 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5