Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday December 16, 2021 4:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Time Change To 4:00 PM For This Meeting Only Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Carl Franco called the meeting to order at 4:00 p.m. ROLL CALL Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 21-0971 Approval of the minutes of the Finance Committee meeting held on November 19, 2021. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that the minutes be accepted and filed. The motion carried. Ayes: 4 21-0984 Approval of the minutes of the Finance Committee meeting held on November 23, 2021. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that the minutes be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT No registered speakers. City of Aurora Page 1 Finance Committee Meeting Minutes - Final December 16, 2021 AGENDA 21-0991 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. Presented by Alex Alexandrou and Alex Voigt, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 21-1023 A Resolution authorizing a one-year extension of an agreement with Vision M.A.I., LLC for the governmental affairs consulting services of Bukola Bello. Presented by Alex Alexandrou and Alex Voigt, Mayor's Office. Alderman Bugg arrived to the meeting at 4:07 p.m. A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 21-0997 Engagement of the law firm of Barnes & Thornburg, LLP as special counsel to assist the City with federal executive, legislative, and administrative relations . Presented by Alex Alexandrou and Alex Voigt, Mayor's Office; Rick Veenstra, Law Dept.; Chris Minnick, Finance Dept. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be forwarded to Committee of the Whole as information only. The motion carried. Ayes: 5 21-0930 A Resolution Authorizing a Two-Year Instrumentation Service Agreement with the HACH Company for $149,021 for the Water Production Division Presented by Dave Schumacher, Water Production. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final December 16, 2021 21-0986 A Resolution Authorizing the Execution of a First Amendment to the Redevelopment Agreement Previously Entered into Between the City of Aurora and Sandri Properties LLC . Presented by Alex Minnella, Economic Development. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0993 A Resolution authorizing the execution of a three-year contract with Melrose Pyrotechnics, Inc., for Independence Day fireworks displays in a total annual amount not to exceed $43,000.00 . Presented by Mike Nelson, Special Events; Rick Veenstra Law Dept. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0996 A Resolution authorizing the Director of Purchasing to enter into an agreement with Wight & Company, 2500 North Frontage Road, Darien, IL, 60561 in the amount of $119 ,600.00 to develop a Master Plan for Phillips Park and Zoo. Presented by Ian Wade, Engineering; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-1001 A Resolution approving a lease extension agreement with F.H. Paschen, for its lease of City-owned space located at 1 S. Broadway, 2nd floor, Aurora, Illinois, for an additional one-year term through September 30, 2022. Presented by Alex Alexandrou, Mayor's Office; Rick Veenstra, Law Dept. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final December 16, 2021 21-1004 A Resolution approving ratification approving payment to Onin staffing for services rendered . Presented by Gio Santana, Parks Dept. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-1013 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. Presented by Alisia Lewis, Human Resources; Alex Alexandrou, Mayor's Office; Chris Minick, Finance. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-1014 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. Presented by Alisia Lewis, Human Resources. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-1017 A Resolution authorizing execution of a Second Amendment to Agreement with Cities for Financial Empowerment (CFE) for the Aurora Financial Empowerment Center (FEC) to extend the grant term end date from January 31, 2022 to April 30, 2022 . Presented by Betty Hart, Community Services. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 4 Finance Committee Meeting Minutes - Final December 16, 2021 21-1018 A Resolution authorizing an extension of the contractual agreement with The Neighbor Project to provide services to the Aurora Financial Empowerment Center through April 30, 2022 and providing for the disbursement of $100,485 of budgeted funds for such purpose . Presented by Betty Hart, Community Services. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-1022 A Resolution authorizing a grant agreement with APS Training Institute, Inc. in the amount of $50,000 for a STEAM Training Program. Presented by Chris Ragona, Community Development. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 Abstain: 1 21-1029 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Cyber and Excess Cyber Liability, Crime, Special Events Liability, Drone Liability, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, and Liquor Liability insurance policies for the period of December 31, 2021 through December 31, 2022. Presented by Alex Alexandrou, Mayor's Office; Stephen Morkus, Hub. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this meeting be adjourned. The motion carried. Chairperson Franco adjourned the meeting at 5:26 p.m. Ayes: 5 City of Aurora Page 5 Finance Committee Meeting Minutes - Final December 16, 2021 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6