Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday March 24, 2022 3:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Franco called the meeting to order at 3:00 p.m. ROLL CALL Alderman Bugg joined the meeting at 3:11 p.m. Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 22-0212 Approval of the minutes of the Finance Committee meeting held on March 10, 2022. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that the minutes be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT No registered speakers. AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final March 24, 2022 22-0077 A Resolution to append approved resolution R21-111, dated 4/26/2021 from Data Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604 for $336,697.20. Presented by Leela Kaumuri, IT. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0190 A Resolution Authorizing Execution of Labor Agreement between the City of Aurora and Local 461 of the International Brotherhood of Electrical Workers, AFL/CIO. Presented by LaDonna Carr, Training and Development. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0197 A Resolution authorizing the purchase of One (1) 2022 Wheeled Coach Ford F-550 4x4 gas type 1 ambulance from Fire Service Inc., St. John, Indiana in the amount of $326,903 .00, as well as vehicle setup and medical equipment and supplies for a total cost of $405,253 .00 for the Aurora Fire Department. Presented by Mark Matkovich, Assistant Fire Chief; Dave McCabe, Deputy Fire Chief. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0205 A Resolution Approving of Third-Party Administrative Services for Cities in Schools to administer the 2022 Summer Programs in the amount not to exceed $194,000.00 for the Community Services Division. Presented by Marty Shanahan, Community Services; Theresa Shoemaker, Cities in Schools of Aurora. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final March 24, 2022 22-0219 A Resolution authorizing the purchase of a replacement brush chipper . Presented by Derrick Winston, Equipment Services. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0227 A Resolution to enter into a Donation Agreement with the Aurora Rotary Club Foundation (the Foundation Arm of the Rotary Club of Aurora) for their inventory of lights displays . Presented by Gio Santana, Parks Dept.; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0233 A Resolution to award a contract to Builders Paving, LLC in the bid amount of $8,354,588.00, and to appropriate $3,300,000.00 of MFT Funds for the 2022 City Wide Street Resurfacing Project . Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0234 A Resolution Authorizing the Third Intergovernmental Agreement between the City of Aurora and the Aurora Civic Center Authority Regarding the Management of RiverEdge Park and John C. Dunham Pavilion . Presented by Trevor Dick, Economic Development; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final March 24, 2022 22-0235 A Resolution ratifying payments in the amount of $12,952.40 and approving estimated payments in the amount of $52,952 to Richland Community College for police recruit training, lodging, and meals in 2022. Presented by Steve Stemmit, APD. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0242 A Resolution Authorizing Amita Health Saint Joseph Hospital-Elgin Employee Assistance Program(EAP) from January 1, 2022 through December 31, 2024. Presented by LaDonna Carr, Training and Development. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0237 Introduce announcement of the availability of the Eligibility Study and Report, and the Redevelopment Plan and Project for the proposed East River Bend TIF District. Presented by Trevor Dick, Economic Development. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this meeting be adjourned. The motion carried. Chairperson Carl Franco adjourned the meeting at 3:52 p.m. Ayes: 5 City of Aurora Page 4 Finance Committee Meeting Minutes - Final March 24, 2022 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5