Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday August 25, 2022 3:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Carl Franco called the meeting to order at 3:04 p.m. ROLL CALL Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 22-0648 Approval of the minutes of the Finance Committee meeting held on August 11, 2022. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that the minutes be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT No registered speakers. AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final August 25, 2022 22-0634 A Resolution to authorize the renovation of existing office space at the Aurora Police Department, and for the purchase and installation of the equipment necessary to accommodate the Critical Incident Intelligence Center. Presented by Lt. Greg Spaeth, Aurora Police Department. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0584 A Resolution authorizing the execution of a Sales Tax Revenue Sharing Agreement with Napleton Aurora Imports, Inc. for a new Genesis car dealership. Presented by Trevor Dick, Economic Development, and Chris Minick, Finance. A motion was made by Alderwoman Baid, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 Nayes: 2 22-0586 A Resolution to execute a Sales Tax Revenue Sharing Agreement with Napleton Aurora Imports, Inc. to update their current Hyundai dealership . Presented by Trevor Dick, Economic Development and Chris Minick, Finance. A motion was made by Alderwoman Baid, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 Nayes: 2 22-0674 Presentation on the Availability and Disparity Study performed by Griffin and Strong, PC. Presented by Dr. Vince Eagan, Griffin & Strong, P.C.; Rita McNeil Danish, Esq.; Alex Voigt, Mayor's Office; Jolene Coulter, Purchasing. This Reports/Studies was forwarded with no recommendation to the Committee of the Whole. City of Aurora Page 2 Finance Committee Meeting Minutes - Final August 25, 2022 22-0568 A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with Stanley Consultants, Inc. in the not to exceed amount of $392,257.00, and the appropriation of $400,000.00 of REBUILD Illinois Bond Funds for the Indian Trail Signal - Edgelawn to Highland Project . Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0569 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 1 Preliminary Engineering Agreement with Alfred Benesch & Company in the not to exceed amount of $570,513.00, and the appropriation of $600,000.00 of REBUILD Illinois Bond Funds for the New York Street Bridge Project . Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0656 A Resolution authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO and Value HSA(HDHP) Group Health, Prescription Benefits Management (PBM), Flexible Spending, Dental, Vision, C.O.B.R.A. and Stop Loss Plan Administration for period January 1, 2023 through December 31, 2023 . Presented by Elizabeth Coronado, Human Resources, and Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0657 A Resolution establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2023 to December 31, 2023 . Presented by Elizabeth Coronado, Human Resources, and Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final August 25, 2022 22-0659 A Resolution establishing Blue Cross Blue Shield Advantage HMO (BCBS) for Group Health Care Services for the period of January 1, 2023 through December 31, 2023 . Presented by Elizabeth Coronado, Human Resources, and Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0660 A Resolution establishing OAP and Value HSA(HDHP) Health Insurance Plans and Rates Effective January 1, 2023 through December 31, 2023 . Presented by Elizabeth Coronado, Human Resources, and Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 Nayes: 1 22-0665 A Resolution authorizing Sun Life Insurance to provide life insurance services for January 1, 2023 through December 31, 2023 . Presented by Elizabeth Coronado, Human Resources, and Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0666 A Resolution authorizing an Agreement with Humana to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2023 through December 31, 2023 . Presented by Elizabeth Coronado, Human Resources, and Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 4 Finance Committee Meeting Minutes - Final August 25, 2022 22-0681 Acceptance of the 2021 Annual Financial Reports for the City, TIF funds, and Single Audit and GATA Reports . Presented by Linda Read, Finance, and Jim Savio, Sikish, LLP. This Reports/Studies was forwarded with no recommendation to the Committee of the Whole. 22-0680 Video Gaming Fees Presented by Chris Minick, Finance. Alderwoman Hart-Burns left the meeting at 4:22 p.m. with Alderman Bugg. Alderman Bugg returned to the meeting at 4:24 p.m. Alderwoman Hart-Burns did not return. This Information/Discussion Only was discussed and filed. CLOSED SESSION ADJOURNMENT A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this meeting be adjourned. The motion carried. Chairperson Carl Franco adjourned the meeting at 4:54 p.m. Ayes: 4 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5