Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Tuesday November 22, 2022 1:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns SPECIAL MEETING - NOTE 1:00 PM START TIME (REGULAR AND BUDGET MEETING) Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Franco called the meeting to order at 1:04 p.m. ROLL CALL Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns APPROVAL OF MINUTES 22-0957 Approval of the minutes from the Special Finance Committee meeting held on Thursday, November 10, 2022 . A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 5 22-0960 Approval of the minutes of the Finance Committee Meeting held on October 28, 2022. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 5 City of Aurora Page 1 Finance Committee Meeting Minutes - Final November 22, 2022 22-0962 Approval of the minutes of the Special Finance Committee meeting held on Tuesday, November 15, 2022 . A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 5 22-0973 Approval of the minutes of the special Finance Committee meeting held on November 17, 2022 . A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT No registered speakers. AGENDA 22-0955 A Resolution Authorizing America Rescue Plan Act (ARPA) Funding to the Aurora Civic Center Authority and Amending the City's 2022 Budget . Presented by Chris Minick, Finance; Alex Alexandrou, Mayor's Office; Tim Rater, Aurora Civic Center Authority (ACCA); John Savage, ACCA Board. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0597 An Ordinance Levying Taxes For the City of Aurora, Illinois, For The Fiscal Year January 1, 2022 Through December 31, 2022 . Presented by Chris Minick, Finance; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0598 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number One) A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final November 22, 2022 22-0599 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2022 through December 31, 2022 . (Special Service Area Number Forty-Four) A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0601 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2022 through December 31, 2022. (Special Service Area Number Sixty-Three) A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0602 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2022 through December 31, 2022 . (Special Service Area Number Sixty-Five) A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0603 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2022 through December 31, 2022 . (Special Service Area Number Sixty-Six A) A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0604 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2022 through December 31, 2022 . (Special Service Area Number Sixty-Six B) A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final November 22, 2022 22-0605 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2022 Through December 31, 2022 . (Special Service Area Number Sixty-Six C) A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0606 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number Sixty-Six D) A motion was made by Vice Chair Jenkins, seconded by Alderwoman Hart-Burns, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0607 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022 . (Special Service Area Number Sixty-Seven) A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0608 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number Eighty-Eight) A motion was made by Vice Chair Jenkins, seconded by Alderwoman Hart-Burns, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0609 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022 . (Special Service Area Number Ninety) A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 4 Finance Committee Meeting Minutes - Final November 22, 2022 22-0610 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022 . Special Service Area Number One Hundred Forty-One) A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0611 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number Twenty- Four) Presented by Stacey Peterson, Budget. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0612 An Ordinance Authorizing And Providing For The Abatement of General Obligation Bond Tax Levies. 2022 Tax Levy Extension . Presented by Chris Minick, Finance. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0951 A Resolution authorizing the City Treasurer to accept on behalf of the City a donation in the amount of $40,000 from the Huntington Foundation for the Financial Empowerment Center . Presented by Chris Minick, Finance. A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0919 A Resolution authorizing a professional services agreement with Intergraph Corporation ("Hexagon") of Madison, Alabama, for a computer-aided dispatch (CAD) resident administrator (RSA) , in a contract amount not to exceed $194,358.00 . Presented by Mario Gil. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 5 Finance Committee Meeting Minutes - Final November 22, 2022 22-0972 A Resolution approval for a one-year renewal of Customer Relationship Management (CRM) hosted solution from Accela, Inc., San Ramon, CA 94583 for in the amount not to exceed $44,166.50 . Presented by Jeff Anderson, IT; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0971 An Ordinance Adopting An Annual Budget For the Fiscal Year Beginning January 1, 2023 And Ending December 31, 2023 In Lieu Of Passage Of An Appropriation Ordinance . Presented by Chris Minick, Finance; Alex Alexandrou, Mayor's Office. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT A motion was made by Vice Chair Jenkins, seconded by Alderwoman Hart-Burns, that this meeting be adjourned. The motion carried. Chairperson Franco adjourned the meeting at 2:51 p.m. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes City of Aurora Page 6 Finance Committee Meeting Minutes - Final November 22, 2022 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7