Finance Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday April 13, 2023 3:00 PM Chairperson Carl Franco Vice Chair Sherman Jenkins Alderwoman Shweta Baid Alderman Edward J. Bugg Alderwoman Scheketa Hart-Burns Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Franco called the meeting to order at 3:00 p.m. ROLL CALL A motion was made by Alderman Jenkins and seconded by Alderwoman Baid to authorize Alderwoman Hart-Burns to participate remotely in this Finance Committee meeting per section 2-80 of the Code of Ordinances. The motion carried by voice vote and Alderwoman Hart-Burns participated in this meeting remotely via Zoom teleconference. Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns OTHERS PRESENT Alderman Bill Donnell, Ward 4 APPROVAL OF MINUTES 23-0268 Approval of the minutes from the Finance Committee meeting held on March 30, 2023. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that the minutes be accepted and filed. The motion carried. Ayes: 5 City of Aurora Page 1 Finance Committee Meeting Minutes - Final April 13, 2023 PUBLIC COMMENT No public speakers present. AGENDA 23-0173 A Resolution requesting to append approved resolution R22-098, dated 4/12/2022 from Data Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604 for $208,326 .00. A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0177 A Resolution to award a one-year contract for remote desktop connectivity software to Optiv Security, Inc., of Denver, CO, for $38,771.43. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0228 A Resolution requesting ratification for emergency low-voltage cable remediation from, NTI National Technologies, Downers Grove, IL in the amount of $91,477.00 . A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0227 A Resolution to use Cipher Technology Solutions, Montgomery, IL as the primary low-voltage cabling vendor and NTI National Technologies, Downers Grove, IL, as the secondary vendor for 2023 City of Aurora low-voltage cabling needs for an amount not to exceed $100,000 . A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0232 A Resolution authorizing and approving an Intergovernmental Agreement (IGA) between the City of Aurora and the Village of North Aurora for Public Safety Platform and Information Technology Related Support Services. A motion was made by Vice Chair Jenkins, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final April 13, 2023 23-0262 A Resolution to approve the purchase of computer equipment from Dell, Inc., Round Rock, TX in an amount not to exceed $25 0,000. A motion was made by Alderman Bugg, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0271 A Resolution to award a contract to Geneva Construction Co. in the amount of $9,471,220.17, and to appropriate $3,800,000.00 of MFT Funds for the 2023 City Wide Street Resurfacing Project . A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0275 A Resolution authorizing the Director of Purchasing to enter into an agreement with TAT Enterprises in the amount of $112,832.00 for the resurfacing of lot A in ward 2. A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0283 A Resolution awarding Total Property Management Maintenance of Monee, IL as the 2023 contractor with a possible 1-year extension for Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) within the City of Aurora Illinois for an amount not to exceed $90,000.00. This Resolution was forwarded with no recommendation to the Committee of the Whole. CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair Jenkins, that this meeting be adjourned. The motion carried. Chairman Franco adjourned the meeting at 3:43 p.m. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final April 13, 2023 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4