Finance Committee

City Hall - 5th Floor City of Aurora 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday August 24, 2023 3:00 PM Chairperson Carl Franco Vice Chair Edward J. Bugg Alderwoman Shweta Baid Alderman Ron Woerman Alderman Brandon Tolliver Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions. CALL TO ORDER Chairman Franco called the meeting to order at 3:05 p.m. ROLL CALL Present: 4 - Chairperson Carl Franco, Vice Chair Edward Bugg, Alderwoman Shweta Baid and Alderman Ron Woerman APPROVAL OF MINUTES 23-0648 Approval of the minutes from the Finance Committee Meeting held on August 10, 2023. A motion was made by Alderman Woerman, seconded by Vice Chair Bugg, that the minutes be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT No registered speakers. AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final August 24, 2023 23-0630 An Ordinance authorizing the purchase of 3.16 ac property located at 7S330 Eola Road to facilitate the construction of a new Fire Station #9 . Presented by Alex Minnela, Economic Development and Deputy Fire Chief Dan Osman, Aurora Fire Department. A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0681 An Ordinance Designating the River Vine Tax Increment Financing District Redevelopment Project Area . Presented by Trevor Dick, Economic Development. A motion was made by Vice Chair Bugg, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0682 An Ordinance Approving the City of Aurora River Vine Tax Increment Financing District Redevelopment Project Area Redevelopment Plan and Project. Presented by Trevor Dick, Economic Development. A motion was made by Vice Chair Bugg, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0683 An Ordinance adopting Tax Increment Financing for the City of Aurora River Vine Tax Increment Financing District . Presented by Trevor Dick, Economic Development. A motion was made by Vice Chair Bugg, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0684 An Ordinance Designating the City of Aurora Cross Street Tax Increment Financing District Redevelopment Project Area . Presented by Trevor Dick, Economic Development. A motion was made by Alderman Woerman, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 2 Finance Committee Meeting Minutes - Final August 24, 2023 23-0685 An Ordinance Approving the City of Aurora Cross Street Tax Increment Financing District Redevelopment Project Area Redevelopment Plan and Project. Presented by Trevor Dick, Economic Development. A motion was made by Alderman Woerman, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0686 An Ordinance Adopting Tax Increment Financing For The City Of Aurora Cross Street Tax Increment Financing District . Presented by Trevor Dick, Economic Development. A motion was made by Alderman Woerman, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0605 A Resolution authorizing an Agreement with Humana to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2024 through December 31, 2025 . Presented by Alisia Lewis, Human Resources and Mike Baker, Assured Partners Benefits. A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0606 A Resolution establishing Blue Cross Blue Shield Advantage HMO (BCBS) for Group Health Care Services for the period of January 1, 2024 through December 31, 2024 . Presented by Alisia Lewis, Human Resources and Mike Baker, Assured Partners Benefits. A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0607 A Resolution establishing OAP and Value HSA(HDHP) Health Insurance Plans and Rates Effective January 1, 2024 through December 31, 2024 . Presented by Alisia Lewis, Human Resources and Mike Baker, Assured Partners Benefits. A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 3 Finance Committee Meeting Minutes - Final August 24, 2023 23-0608 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2024 through December 31, 2024 . Presented by Alisia Lewis, Human Resources and Mike Baker, Assured Partners Benefits. A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0616 A Resolution authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO and Value HSA(HDHP) Group Health, Prescription Benefits Management (PBM), Flexible Spending, Dental, Vision, C.O.B.R.A. and Stop Loss Plan Administration for period January 1, 2024 through December 31, 2024 . Presented by Alisia Lewis, Human Resources and Mike Baker, Assured Partners Benefits. A motion was made by Alderwoman Baid, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0623 A Resolution establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2024 to December 31, 2024 . Presented by Alisia Lewis, Human Resources and Mike Baker, Assured Partners Benefits. A motion was made by Alderwoman Baid, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0693 A Resolution authorizing Sun Life Insurance to provide life insurance services for January 1, 2024 through December 31, 2025 . Presented by Alisia Lewis, Human Resources and Mike Baker, Assured Partners Benefits. A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0635 A Resolution to approve Change Order #1 with Geneva Construction Co. in the amount of $160,000.00 for the Spruce Street Watermain Repair and additional City-Wide Resurfacing Project costs . Presented by Tim Weidner, Engineering. A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 4 Finance Committee Meeting Minutes - Final August 24, 2023 Ayes: 4 23-0647 A Resolution authorizing the Chief Financial Officer to enter into an amended contract not to exceed the amount of $6,246,715.00 with Axon Enterprises, Inc for the continued support of body-worn and in-squad cameras, TASERS, and an associated suite of related services provided by Axon Enterprises for the Aurora Police Department . Presented by Lt. Bryan Handell, Aurora Police Department. A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0651 A Resolution authorizing the Director of Purchasing to execute a contract with Tatisco, Inc., Yorkville, IL in the amount of $219,179.90, for the installation of new River Railing near the west Benton Street Bridge and replacement of deteriorated railing near the Tivoli Plaza . Presented by Jason Bauer, Public Works. A motion was made by Vice Chair Bugg, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0655 A Resolution increasing the authorized amount due to the Illinois Department of Transportation for the City's share of the IL Route 34 Grade Crossing Structure over the CN RR project to $320,509.59. Presented by Jason Bauer, Public Works. A motion was made by Vice Chair Bugg, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 4 23-0687 A Resolution ratifying the Purchase of Upgraded SCADA System Software for the Water Production Division . Presented by Jeff Anderson, IT. This Resolution was forwarded with no recommendation to the Committee of the Whole meeting on September 5, 2023. CLOSED SESSION ADJOURNMENT A motion was made by Alderman Woerman, seconded by Alderwoman Baid, that this meeting be adjourned. The motion carried. Chairman Franco adjourned the meeting at 4:08 p.m. City of Aurora Page 5 Finance Committee Meeting Minutes - Final August 24, 2023 Ayes: 4 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6