Finance Committee

City Hall-5th Floor Conference City of Aurora Room 44 East Downer Place Aurora, IL Finance Committee Agenda - Final Chairperson Carl Franco Vice Chair Edward J. Bugg Thursday Alderwoman Shweta Baid Alderman Ron Woerman November 30, 2023 Alderman Brandon Tolliver 2:00 PM *Please note 2:00 p.m. start time for this meeting.* Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 23-0940 Approval of the minutes from the Special Finance Committee meeting held on November 14, 2023. 23-0952 Approval of the minutes from the Finance Committee meeting held on November 16, 2023. PUBLIC COMMENT AGENDA 23-0337 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with V3 Companies, Ltd in the not to exceed amount of $102,248.00, and the appropriation of $275 ,000.00 of MFT Funds for the Hankes-Galena Resurfacing Project. 23-0838 A Resolution authorizing the appropriation and expenditure of MFT funds for snow removal operations in 2024 in an amount up to $1,320 ,000.00. 23-0944 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group in the not to exceed amount of $53,808.00, and the appropriation of $25 0,000.00 of MFT Funds for the Church & Sheffer Resurfacing Project . City of Aurora Page 1 Printed on 11/28/2023 Finance Committee Agenda - Final November 30, 2023 23-0946 A Resolution authorizing the City to a grant award of $79,550.00 from the U.S. Department of Justice COPS Office De-Escalation Grant Program . 23-0958 A Resolution to accept award number 15JCOPS-23-GG-01883-TECP from the US Department of Justice Office of Community Oriented Policing Services (COPS) Technology and Equipment Program for $2 ,280,000. 23-0965 A Resolution Authorizing the Execution of a five-year Agreement in Support of the Aurora Area Convention and Visitors Bureau through the Hotel Operators' Occupation Tax. 23-0783 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with HR Green, Inc. in the not to exceed amount of $473,545.00 and the appropriation of $1,600,000.00 of REBUILD Illinois Bond Funds for the Indian Trail (Edgelawn to Highland) Signal Modernization and Resurfacing Project . 23-0945 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Chastain & Associates LLC in the not to exceed amount of $100,179.00, and the appropriation of $66 0,000.00 of MFT Funds for the Illinois Avenue Resurfacing Project . 23-0966 Notification of a Public Hearing on December 12, 2023 , regarding the proposed first amendment to the existing West Farnsworth TIF District #7 [No Action Required]. 23-0970 Notification of a public hearing on December 12, 2023 , regarding the proposed Farnsworth Bilter TIF District. [No Action Required]. 23-0653 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2023 Through December 31, 2023 (Special Service Area Number One). 23-0656 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2023 through December 31, 2023. (Special Service Area Number Forty-Four) 23-0657 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2023 through December 31, 2023. (Special Service Area Number Sixty-Three). 23-0658 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2023 through December 31, 2023. (Special Service Area Number Sixty-Five) 23-0659 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2023 through December 31, 2023. (Special Service Area Number Sixty-Six A) City of Aurora Page 2 Printed on 11/28/2023 Finance Committee Agenda - Final November 30, 2023 23-0660 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2023 through December 31, 2023. (Special Service Area Number Sixty-Six B). 23-0661 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2023 Through December 31, 2023. (Special Service Area Number Sixty-Six C) 23-0662 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2023 Through December 31, 2023. (Special Service Area Number Sixty-Six D). 23-0663 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2023 Through December 31, 2023. (Special Service Area Number Sixty-Seven) 23-0664 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2023 Through December 31, 2023. (Special Service Area Number Eighty-Eight) 23-0665 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2023 Through December 31, 2023. (Special Service Area Number Ninety) 23-0666 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2023 Through December 31, 2023. Special Service Area Number One Hundred Forty-One) 23-0667 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2023 Through December 31, 2023. (Special Service Area Number Twenty- Four) 23-0668 An Ordinance Authorizing and Providing For The Abatement of General Obligation Bond Tax Levies. 2023 Tax Levy Extension . 23-0669 An Ordinance Levying Taxes For the City of Aurora, Illinois, For The Fiscal Year January 1, 2023 Through December 31, 2023. 23-0979 An Ordinance Adopting An Annual Budget For the Fiscal Year Beginning January 1, 2024 And Ending December 31, 2024 In Lieu Of Passage Of An Appropriation Ordinance. CLOSED SESSION ADJOURNMENT City of Aurora Page 3 Printed on 11/28/2023 Finance Committee Agenda - Final November 30, 2023 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4 Printed on 11/28/2023