Finance Committee

City Hall-5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday December 14, 2023 3:00 PM Chairperson Carl Franco Vice Chair Edward J. Bugg Alderwoman Shweta Baid Alderman Ron Woerman Alderman Brandon Tolliver Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Franco called the meeting to order at 3:01pm. ROLL CALL Present: 5 - Chairperson Carl Franco, Vice Chair Edward Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman and Alderman Brandon Tolliver APPROVAL OF MINUTES 23-0989 Approval of the minutes from the Finance Committee meeting held on November 30, 2023. A motion was made by Alderman Woerman, seconded by Alderwoman Baid, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA City of Aurora Page 1 Finance Committee Meeting Minutes - Final December 14, 2023 23-0993 A Resolution authorizing the Director of Purchasing to enter into a managed services agreement for a Public Safety and Municipal Radio System from L3Harris Corporation, Lynchburg, VA for an agreement amount of $15,900,000 for 10 years . Presented By: Jeff Anderson and Tracy Van Hook, IT A motion was made by Alderman Woerman, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0973 An Ordinance Making Minor Amendments to the First Amendment to the Redevelopment Plan and Project for the City of Aurora West Farnsworth Tax Increment Financing District No. 7. Presented By: Trevor Dick, Economic Development A motion was made by Alderman Woerman, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-1006 An Ordinance Approving a First Amendment to the City of Aurora West Farnsworth Tax Increment Financing District No.7 Redevelopment Project Area Plan and Project. Presented By: Trevor Dick, Economic Development A motion was made by Alderman Woerman, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-1007 An Ordinance Designating the City of Aurora West Farnsworth Tax Increment Financing District No. 7 Amended Redevelopment Project Area. Presented By: Trevor Dick, Economic Development A motion was made by Alderman Woerman, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-1008 An Ordinance Adopting Tax Increment Financing for the City of Aurora West Farnsworth Tax Increment Financing District No. 7 Amended Redevelopment Project Area. Presented By: Trevor Dick, Economic Development A motion was made by Alderman Woerman, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 2 Finance Committee Meeting Minutes - Final December 14, 2023 Ayes: 5 23-1009 An Ordinance Approving the City of Aurora Farnsworth Bilter Tax Increment Financing District Redevelopment Project Area Redevelopment Plan and Project. Presented By: Trevor Dick, Economic Development A motion was made by Alderman Woerman, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-1010 An Ordinance Designating the City of Aurora Farnsworth Bilter Tax Increment Financing District Redevelopment Project Area . Presented By: Trevor Dick, Economic Development A motion was made by Alderman Woerman, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-1011 An Ordinance Adopting Tax Increment Financing for the City of Aurora Farnsworth Bilter Tax Increment Financing District . Presented By: Trevor Dick, Economic Development A motion was made by Alderman Woerman, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0788 A Resolution authorizing the third amendment to the second amended and restated lease between Holcim-Mamr, Inc. (Holcim), formerly known as LaFarge Aggregates Illinois, Inc., and the City of Aurora. Presented By: Bob Leible, Water Production A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0983 A Resolution authorizing execution of the First Amendment To Agreement Between the Cities for Financial Empowerment Fund, the City of Aurora and the Quad County Urban League . Presented By: Toshia Moss, Innovation & Strategy A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 3 Finance Committee Meeting Minutes - Final December 14, 2023 23-0995 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Cyber and Excess Cyber Liability, Crime, Special Events Liability, Drone Liability, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, and Liquor Liability insurance policies for the period of December 31, 2023, through December 31, 2024. Presented By: Deb Land and Jennifer Jordan; Law Department A motion was made by Alderman Woerman, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0996 A Resolution authorizing a one-year extension of an agreement with Vision M.A.I., LLC for the governmental affairs consulting services of Bukola Bello. Presented By: Alex Voigt, Mayor's Office A motion was made by Vice Chair Bugg, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-0997 A Resolution authorizing a one-year extension of an agreement with Roger C. Marquardt & Co. for the governmental affairs consulting services of Scott Marquardt . Presented By: Alex Voigt, Mayor's Office A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-1001 A Resolution Authorizing Payment to Testing for Public Safety, LLC (dba IPSP) as the Provider of Services for 2023 Fire Department Promotional Testing Process. Presented By: Alisia Lewis, Human Resources A motion was made by Alderwoman Baid, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Alderman Bugg left at 4:11pm. Ayes: 4 City of Aurora Page 4 Finance Committee Meeting Minutes - Final December 14, 2023 23-1014 A Resolution authorizing the Director of Purchasing to enter into an enterprise service agreement with Selectron Technologies for multiple Interactive Voice Response (IVR) systems . Presented By: Jeff Anderson, IT A motion was made by Alderman Woerman, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Alderman Bugg returned at 4:14pm. Ayes: 5 23-1016 A Resolution to accept a contract with Wireframe Studio Inc. to lease two installations for Aurora's October 2024 Public Art Light Festival . Presented By: Jennifer Byrne, Public Art A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-1027 A Resolution to accept a contract with Creos Experts-Conseils Inc. to lease "Sonic Runway," an installation for Aurora's October 2024 Public Art Light Festival. Presented By: Jennifer Byrne, Public Art A motion was made by Alderwoman Baid, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-1019 A Resolution Authorizing the Director of Purchasing to Execute a Three-Year agreement between the City of Aurora (City) and the Pipes and Drums of the Aurora Police, an Illinois Not for Profit Corporation (Pipes and Drums). Presented By: Sgt. Matt Fichtel, APD and Chris Minick, Finance A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 23-1025 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. Presented By: Alisia Lewis, HR A motion was made by Vice Chair Bugg, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 5 Finance Committee Meeting Minutes - Final December 14, 2023 Ayes: 5 23-1026 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. Presented By: Alisia Lewis, HR A motion was made by Alderwoman Baid, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT A motion was made by Alderman Woerman, seconded by Alderwoman Baid, that this meeting be adjourned. The motion carried. Chairperson Franco adjourned the meeting at 4:42pm. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. 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