Finance Committee

City Hall - Second Floor City of Aurora 44 East Downer Place Aurora, IL Finance Committee Meeting Minutes - Final Thursday August 15, 2024 3:00 PM Chairperson Carl Franco Vice Chair Edward J. Bugg Alderwoman Shweta Baid Alderman Ron Woerman Alderman Brandon Tolliver Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Franco called the meeting to order 3:02pm. ROLL CALL Present: 5 - Chairperson Carl Franco, Vice Chair Edward Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman and Alderman Brandon Tolliver APPROVAL OF MINUTES 24-0576 Approval of the minutes from the Finance Committee Meeting held on July 25, 2024. A motion was made by Alderman Woerman, seconded by Alderwoman Baid, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA 24-0555 A Resolution authorizing the City to accept a grant award of $52,592.89 from the FY25 Violent Crime Intelligence Task Force FOID Grant . A motion was made by Alderwoman Baid, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. City of Aurora Page 1 Finance Committee Meeting Minutes - Final August 15, 2024 Ayes: 5 24-0559 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group, LLC in the not to exceed amount of $201,635.00, and the appropriation of $530,000.00 of MFT Funds for the Indian Trail Resurfacing Project . A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0560 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Civiltech Engineering, Inc. in the not to exceed amount of $166,718.00, and the appropriation of $460,000.00 of MFT Funds for the Ashland Avenue Resurfacing Project . A motion was made by Alderwoman Baid, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0561 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Strand Associates, Inc. in the not to exceed amount of $98,910.00, and the appropriation of $280,000.00 of MFT Funds for the Liberty Street Resurfacing Project . A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0562 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with HR Green, Inc. in the not to exceed amount of $138,503.00, and the appropriation of $480,000.00 of MFT Funds for the Prairie Street Resurfacing Project . A motion was made by Alderwoman Baid, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0565 A Resolution authorizing the procurement of an additional fleet vehicle , for the Aurora Police Department, in amount not to exceed $60,000.00 . A motion was made by Alderwoman Baid, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Finance Committee Meeting Minutes - Final August 15, 2024 24-0578 A Resolution authorizing the City to accept a grant award of $101,790 under a grant agreement between the Illinois Environmental Protection Agency Office of Energy and the City of Aurora. A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0597 A Resolution authorizing the City Treasurer to accept on behalf of the City a donation in the amount of $30,000 from the Huntington Foundation for the Financial Empowerment Center . A motion was made by Alderwoman Baid, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0598 A Resolution authorizing the City to accept an Energy Efficiency Incentive in the amount of up to $19,849.00 from ComEd for energy conservation measures incorporated into the design and construction of the new Public Works Facility A motion was made by Alderwoman Baid, seconded by Alderman Woerman, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0601 A Resolution authorizing revisions to the Finish Line Grant Program administered by Invest Aurora. A motion was made by Alderwoman Baid, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Alderwoman Baid left the meeting at 3:30pm. Ayes: 5 24-0605 Discussion of matters related to the formation and making of a recommendation as to fixing of compensation of elected officials pursuant to the Local Government Officer Compensation Act. This Information/Discussion Only was held 24-0608 A motion and recommendation with respect to Mayoral Compensation pursuant to the Local Government Officer Compensation Act. This Recommendation was held City of Aurora Page 3 Finance Committee Meeting Minutes - Final August 15, 2024 24-0611 A motion and recommendation with respect to Aldermanic Compensation pursuant to the Local Government Officer Compensation Act. This Recommendation was held CLOSED SESSION ADJOURNMENT A motion was made by Alderman Woerman, seconded by Alderman Tolliver, that this meeting be adjourned. The motion carried. Chairperson Franco adjourned the meeting at 4:09pm. Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 4